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Patent Prosecution Secretary Jobs (NOW HIRING)

McCarter & English

Patent Specialist

Boston, MA · On-site

$50K - $90K/yr

... secretarial school, an interest in assisting our legal professionals in a vibrant patent practice ... Related Duties * Assist patent prosecutors and staff with daily patent prosecution activities ...

New

Wegman

IP Legal Secretary

Austin, TX

$43K - $59K/yr

IP Legal Secretary *5+ years of legal secretarial experience *Patent prosecution experience required with in-depth knowledge of USPTO rules and regulations *Tech-savvy with advanced MS Office Suite ...

JBA International

IP ASSISTANT

Washington, DC · On-site

Minimum of five (5) years previous legal secretarial or legal assistant patent prosecution experience in a law firm or comparable environment preferred * High School Diploma or GED required;

HARMAN International

Global IP Paralegal

Novi, MI · On-site

S. and foreign patent prosecution, including coordination of filings managed by outside counsel ... Legal Secretary within a law firm or corporate legal department. * 3+ years of experience working ...

Proskauer

Foreign Filing Paralegal

New York, NY · On-site

$90K - $120K/yr

... secretaries in all aspects of patent foreign filing, U.S. National Stage, and U.S. Bypass ... Experience with life sciences-based patent prosecution strongly preferred * Strong attention to ...

Clark Hill

IP Legal Administrative Assistant

Scottsdale, AZ · On-site

$65K - $75K/yr

... legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing ... Must possess in-depth knowledge of the patent, trademark, and copyright application/prosecution ...

ArentFox Schiff LLP

IP Billing Analyst

Washington, DC · On-site

$93K - $128K/yr

Provide accurate, responsive billing support to attorneys, clients, secretaries, and internal teams ... S. and foreign patent and trademark prosecution matters. * Use prosecution knowledge to identify ...

Jobtailor

Senior Paralegal

Princeton, NJ · On-site

Support the Corporate Secretary function, including coordination of board meeting materials ... patent and trademark portfolio across all product lines, tracking prosecution timelines ...

OnMed

Head of Legal

White Plains, NY · On-site

Own IP strategy and execution -- patents, trademarks, trade secrets, and licensing agreements ... Own corporate and state-by-state governance, including Secretary of State filings, PC governance ...

OnMed

Head of Legal

White Plains, NY · On-site

... patents, trademarks, trade secrets, and licensing. You've operated as the sole or senior-most legal ... and prosecution strategy • Structure and negotiate licensing agreements and technology ...

OnMed

Head of Legal

White Plains, NY · Hybrid

... patents, trademarks, trade secrets, and licensing. You've operated as the sole or senior-most legal ... calendar and prosecution strategy Structure and negotiate licensing agreements and technology ...

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How much do patent prosecution secretary jobs pay per year?

As of Sep 13, 2026, the average yearly pay for patent prosecution secretary in the United States is $112,725.00, according to ZipRecruiter salary data. Most workers in this role earn between $80,000.00 and $114,500.00 per year, depending on experience, location, and employer.

What is a patent prosecution secretary?

A Patent Prosecution Secretary provides administrative support to patent attorneys and agents during the patent application and prosecution process. Responsibilities include preparing, filing, and managing patent documents, maintaining deadlines, and communicating with clients and the U.S. Patent and Trademark Office (USPTO). They must be familiar with legal terminology, patent procedures, and document management systems. Strong organizational skills and attention to detail are essential for handling multiple cases efficiently.

What are the typical daily responsibilities of a patent prosecution secretary?

As a Patent Prosecution Secretary, your typical day involves preparing and filing patent-related documents, managing attorney calendars and deadlines, and maintaining accurate client records. You will regularly interact with attorneys, clients, and patent offices to coordinate paperwork and gather necessary information, often serving as a key point of contact for case progress. Attention to deadlines is crucial, as missed dates can have significant legal consequences. Many Patent Prosecution Secretaries also assist with billing, docketing, and correspondence to help keep the team organized and compliant. The role combines independent administrative work with team collaboration in a dynamic legal environment.

What are the key skills and qualifications needed to thrive in the patent prosecution secretary position, and why are they important?

To thrive as a Patent Prosecution Secretary, you need expertise in legal administrative support, understanding of intellectual property terminology, and experience with patent filing processes, often gained through prior legal secretarial roles or specialized training. Familiarity with document management systems, USPTO electronic filing systems (such as EFS-Web or Patent Center), and proficiency in Microsoft Office Suite are typically required. Exceptional organizational skills, attention to detail, and the ability to communicate effectively with attorneys and clients distinguish top performers. These skills are vital to ensure timely, accurate preparation and filing of complex legal documents in a fast-paced and highly regulated environment.

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Patent Prosecution Secretary jobs near you
Infographic showing various Patent Prosecution Secretary job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 82% Full Time, 12% Part Time, and 4% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $112,725 per year, or $54.2 per hour.

Patent Prosecution Legal Secretary - 1760730

Chicago, IL • Hybrid

Ursitti Enterprises LLC
See more jobs at Ursitti Enterprises LLCexternal

$60K - $70K/yr

Full-time

Re-posted 8 days ago

Job description

Leading Chicago Law Firm Requires a Hybrid Intellectual Property Legal Secretary/Prosecution!

If you meet the skill sets below, APPLY NOW!

Salary: $60-$70K



Job Title: Intellectual Property Legal Secretary – Prosecution


Job Description: Full secretarial support to three or more attorneys and/or patent agents


Job Duties:


Prosecution Support Duties

·         Advanced knowledge of patent prosecution procedures, including EFS filings on the USPTO website

·         Revise, format, proofread, and electronically file patent applications, amendments, extensions, Information Disclosure Statements, and other filings with the USPTO.

·         Prepare draft responses to Office Actions; prepare items in attorneys’ checklist.

·         Prepare patent application figures as directed.

·         Revise and format Word documents (applications/responses), including graphics and tables.

·         Report US and foreign Office Actions and amendment filings to clients

·         Obtain copies of patents, publications, and other prior art references online

·         Monitor docket reports regarding USPTO deadlines, both domestic and foreign

·         Organize and ensure completeness of electronic patent prosecution files/directories.

·         Proofread issued patents.

·         Transcribe interview tapes (occasionally)


Other Duties

· File/profile correspondence into electronic files

· Enter time into ProLaw

· Process expense reports

· Review attorney bills

· Travel arrangements as needed


Skills Desired

· At least 3 years of recent, heavy patent prosecution experience, including advanced knowledge of patent prosecution procedures and the USPTO Patent Center system

· Advanced knowledge of Adobe Pro

· Intermediate knowledge of Word, including styles/formatting and tables

· Basic knowledge of Excel

· Basic knowledge of PowerPoint

· Basic knowledge of IP Manager

· Basic knowledge of ProLaw

· Exceptional proofreading skills

· Organized, detail-oriented and able to multi-task

· Ability to remain professional and positive under pressure

· Reliable, dedicated, punctual