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Party Planner Assistant Jobs in Indiana (NOW HIRING)

Astral at Auburn

Life Enrichment Assistant

Auburn, IN · On-site

$12/hr

Lead and assist with group and one-on-one activity * Assist in planning, developing, organizing ... third party contractors and vendors, and community Associates * Ability to generate interest ...

Astral at Auburn

Life Enrichment Assistant

Auburn, IN · On-site

$12 - $15/hr

Lead and assist with group and one-on-one activity * Assist in planning, developing, organizing ... third party contractors and vendors, and community Associates * Ability to generate interest ...

Schulte

Assistant General Manager

Chesterton, IN · On-site

Schulte Hospitality Group is a leading third-party management company with deep, multi-generational ... Planning work schedules for individuals and teams * Meeting and greeting customers * Dealing with ...

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Party Planner Assistant information

What does a party planner assistant do?

As a party planner assistant, your job is to help the primary party planner set up and organize an event. In this role, you may help select and reserve a venue, process details about guests, and otherwise ensure the party meets the expressed desires of your client. Party planner assistants are a specific type of event planner, which is the broader job category under which an employer may advertise these roles. In this context, the name party planner usually refers to celebratory events like birthdays and weddings, usually for larger groups of people. Some details of this job depend on the client. For example, some party planner assistants specialize in birthday parties for children while others focus on celebrations of life that take place after funerals.

What are the key skills and qualifications needed to thrive as a party planner assistant, and why are they important?

To thrive as a Party Planner Assistant, you need strong organizational skills, attention to detail, and often a background in hospitality or event planning. Familiarity with event management software, budgeting tools, and scheduling platforms is typically required. Excellent communication, creativity, and the ability to multitask under pressure are standout soft skills for this role. These competencies are essential for ensuring seamless event execution, client satisfaction, and efficient teamwork during busy planning periods.

What does a party planner assistant do?

A Party Planner Assistant supports the main event or party planner in organizing and executing events such as birthdays, weddings, or corporate gatherings. Their responsibilities typically include coordinating with vendors, helping with decorations, managing invitations and RSVPs, and assisting on the day of the event to ensure everything runs smoothly. They also help with logistical tasks like setting up venues and handling last-minute changes. This role requires strong organizational skills, attention to detail, and the ability to work under pressure to help create successful events.

What is the difference between Party Planner Assistant vs Event Coordinator?

AspectParty Planner AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; certifications like Certified Special Events Professional (CSEP) are a plusSimilar; often requires experience in event planning, certifications like CSEP are common
Work EnvironmentAssist in party and event setups, working closely with planners and vendorsOversee entire event planning process, coordinate logistics, and manage teams
Employer & IndustryEvent planning companies, venues, catering firmsEvent planning firms, corporate clients, venues

While both roles support event planning, a Party Planner Assistant primarily provides support with setup and logistics, whereas an Event Coordinator manages the overall planning and execution of events. The roles often overlap, but the Assistant typically works under supervision, focusing on specific tasks.

What are some common challenges faced by a party planner assistant and how can they be managed?

As a Party Planner Assistant, common challenges include adapting to last-minute changes, managing multiple vendors, and ensuring all details align with the client's vision. Staying organized with checklists, maintaining clear communication with the lead planner and vendors, and being proactive in anticipating potential issues are essential strategies. Flexibility and a positive attitude also help navigate fast-paced event environments and ensure successful outcomes.

Do I need a license to be a party planner assistant?

A party planner assistant typically does not need a license to perform their duties, as the role mainly involves supporting event planning and coordination. However, obtaining certifications in event planning or hospitality can enhance credibility and job prospects. Licensing requirements may vary depending on local regulations or specific job responsibilities, especially if handling permits or alcohol service.
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What cities in Indiana are hiring for Party Planner Assistant jobs? Cities in Indiana with the most Party Planner Assistant job openings:
Party Planner Assistant jobs near you
Infographic showing various Party Planner Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Life Enrichment Assistant

Astral at Auburn

Spencerville, IN • On-site

$12/hr

Other

Posted 12 days ago

Job description

Overview:

Position Summary

Activities Assistant- As a valued Life Enrichment Assistant (LEA) for the Life Enrichment department, you will be responsible for enhancing, supporting, and advocating for the quality of life for all those served in the community through fostering a culture of engagement. The LEA will be responsible for helping to develop and implement a variety of recreational activities, events, and therapeutic engagement opportunities that adhere to the 7 dimensions of wellness the Ministry champions through an inter and intra-departmental collaborative approach ensuring resident optimal wellbeing.

Essential Functions, Key Duties, & Responsibilities

  • Serve as a passionate advocate to create and maintain a culture of engagement by actively promoting and championing Life Enrichment services throughout the community (internally and externally).
  • Encourage, motivate, inspire, and minimize barriers for residents to participate in daily activities and engagement opportunities (scheduled and unscheduled).
  • Assist the Life Enrichment department with administrative tasks, including but not limited to copying, faxing, typing memorandum (i.e., monthly calendars), and answering phones.
  • Lead and assist with group and one-on-one activity
  • Assist in planning, developing, organizing, implementing and evaluating
  • Escort residents to and from
  • Drive community bus for Life Enrichment outings and/or resident medical appointments while following proper safety operational transportation guidelines including but not limited to help on and off the vehicle, assistive device securement, proper utilization of emergency contact list binder.
  • Complete all documentation (service plan assessments, progress notes, activity attendance and participation, and more) necessary to be compliant with state and federal regulations and Ministry
  • Utilize the community engagement system, LifeLoop.
  • Utilize community medical records system.
  • Attend and participate in meetings including care plans, in-services, resident council, Life Enrichment department, among others as
  • Assist with volunteer
  • Assist with maintenance of community pet (where applicable).
  • Maintain an organized, clean, and neat environment for residents including activity engagement spaces.
  • Ensure programs are properly set-up and cleaned-up before and after scheduled and unscheduled programs.
  • Regularly support with set-up and clean-up of appropriate seasonal, celebratory, and holiday community décor.
  • Complete ongoing continuing education through the Relias platform and other department/community ongoing required training.
  • Help to maintain adequate department supply inventory.
  • Support the training process of new associates within the department.
  • Perform other duties as assigned.
  • Comply with all policies and procedures and any updates.

Position Requirements

Education: High School Diploma/GED

Licenses/Certifications: N/A

Experience: Up to 1 year experience working with seniors preferred; 1+ years of senior activity engagement preferred

Skills & Abilities:

  • Ability to consistently communicate and express joy, compassion, patience, and professionalism toward residents, resident families and loved ones, third party contractors and vendors, and community Associates
  • Ability to generate interest, excitement, and enthusiasm about activities and events at the community
  • Ability to use basic technology systems
  • Exceptional written and oral communication skills

Travel: N/A

#LivingJoyfully

Min: USD $12.00/Hr. Max: USD $15.00/Hr.

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