ZipRecruiter

Log In

1

Party Planner Assistant Jobs in Indiana (NOW HIRING)

Leigh and Co.

Wedding Planner

Indianapolis, IN

$400/wk

You will work alongside our client experience managers during the planning and assistant ... Support the wedding party and family members with guidance, timing cues, and any day-of needs

New

Leigh and Co.

Wedding Planner

Indianapolis, IN · On-site

$400/wk

You will work alongside our client experience managers during the planning and assistant ... Support the wedding party and family members with guidance, timing cues, and any day-of needs

New

HWC

Survey Crew Chief

Indianapolis, IN · On-site

Project Planning : Assist in the planning and scheduling of surveying projects, considering factors ... Valid driver's license. * 2+ years of land surveying experience as a crew chief/party chief or 5+ ...

AM General

Logistics Planner I

Mishawaka, IN

... costs * Assist in vetting, selecting, and managing cost-efficient transportation providers ... Build strong, collaborative relationships with internal and external business units, third-party ...

AM General LLC

Logistics Planner I

Mishawaka, IN

... costs * Assist in vetting, selecting, and managing cost-efficient transportation providers ... Build strong, collaborative relationships with internal and external business units, third-party ...

AM General

Logistics Planner I

Mishawaka, IN · On-site

... costs * Assist in vetting, selecting, and managing cost-efficient transportation providers ... Build strong, collaborative relationships with internal and external business units, third-party ...

Praxair

Maintenance Planner/Scheduler

East Chicago, IN · On-site

$57K - $69K/yr

In addition, this role will perform the duties of the maintenance scheduler and assist in tracking ... third-party services. * Coordinate the review of work backlog with production and maintenance ...

Shiel Sexton Company, Inc.

Accounting Assistant

Indianapolis, IN · On-site

$18.75 - $24.25/hr

Experience in ERP Accounting System (Vista Viewpoint preferred) Competencies: Along with effective ... Shiel Sexton prefers to recruit candidates directly, rather than through a third-party recruiter or ...

Walnut Creek Memory Care

Activity Assistant

Evansville, IN · On-site

$13 - $15.75/hr

Candidates submitted by unsolicited 3rd party recruiters will not be considered. Minimum ... At least minimal experience in planning and directing activities for elderly residents, and in ...

Walnut Creek Memory Care

Activity Assistant

Evansville, IN · On-site

$13 - $15.75/hr

Candidates submitted by unsolicited 3rd party recruiters will not be considered. Minimum ... At least minimal experience in planning and directing activities for elderly residents, and in ...

next page

Showing results 1-20

All JobsParty Planner JobsParty Planner Assistant JobsParty Planner Assistant Jobs in Indiana

Party Planner Assistant information

What Does a Party Planner Assistant Do?

As a party planner assistant, your job is to help the primary party planner set up and organize an event. In this role, you may help select and reserve a venue, process details about guests, and otherwise ensure the party meets the expressed desires of your client. Party planner assistants are a specific type of event planner, which is the broader job category under which an employer may advertise these roles. In this context, the name party planner usually refers to celebratory events like birthdays and weddings, usually for larger groups of people. Some details of this job depend on the client. For example, some party planner assistants specialize in birthday parties for children while others focus on celebrations of life that take place after funerals.

How does a party planner get paid?

Party planners typically get paid through a combination of flat fees, hourly rates, or a percentage of the event budget. Payments are often arranged in advance or upon completion, and may include deposits or retainer fees. Compensation can also depend on experience, scope of work, and the complexity of the event.

How much money does an event planner get?

An event planner's salary varies based on experience, location, and the complexity of events, but the median annual wage in the United States is around $50,000. Experienced planners or those working for large firms can earn over $75,000, and many also earn commissions or tips for successful events.

What are the key skills and qualifications needed to thrive as a Party Planner Assistant, and why are they important?

To thrive as a Party Planner Assistant, you need strong organizational skills, attention to detail, and often a background in hospitality or event planning. Familiarity with event management software, budgeting tools, and scheduling platforms is typically required. Excellent communication, creativity, and the ability to multitask under pressure are standout soft skills for this role. These competencies are essential for ensuring seamless event execution, client satisfaction, and efficient teamwork during busy planning periods.

What does a Party Planner Assistant do?

A Party Planner Assistant supports the main event or party planner in organizing and executing events such as birthdays, weddings, or corporate gatherings. Their responsibilities typically include coordinating with vendors, helping with decorations, managing invitations and RSVPs, and assisting on the day of the event to ensure everything runs smoothly. They also help with logistical tasks like setting up venues and handling last-minute changes. This role requires strong organizational skills, attention to detail, and the ability to work under pressure to help create successful events.

What is the difference between Party Planner Assistant vs Event Coordinator?

AspectParty Planner AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; certifications like Certified Special Events Professional (CSEP) are a plusSimilar; often requires experience in event planning, certifications like CSEP are common
Work EnvironmentAssist in party and event setups, working closely with planners and vendorsOversee entire event planning process, coordinate logistics, and manage teams
Employer & IndustryEvent planning companies, venues, catering firmsEvent planning firms, corporate clients, venues

While both roles support event planning, a Party Planner Assistant primarily provides support with setup and logistics, whereas an Event Coordinator manages the overall planning and execution of events. The roles often overlap, but the Assistant typically works under supervision, focusing on specific tasks.

Do I need a license to be a party planner?

Party planner assistants typically do not need a specific license to work in the field, but obtaining certifications in event planning or hospitality can enhance credibility. Licensing requirements vary by location and may apply if the role involves handling permits, alcohol, or specific services. It's important to check local regulations to ensure compliance with any applicable laws or permits.

What are some common challenges faced by a Party Planner Assistant and how can they be managed?

As a Party Planner Assistant, common challenges include adapting to last-minute changes, managing multiple vendors, and ensuring all details align with the client's vision. Staying organized with checklists, maintaining clear communication with the lead planner and vendors, and being proactive in anticipating potential issues are essential strategies. Flexibility and a positive attitude also help navigate fast-paced event environments and ensure successful outcomes.

What are the duties of a party planner?

A party planner assists in organizing and coordinating events by selecting venues, managing budgets, coordinating vendors, creating timelines, and ensuring all details are executed smoothly. They often communicate with clients, oversee setup and cleanup, and may use planning tools or software to manage tasks efficiently.
More about Party Planner Assistant jobs
What are popular job titles related to Party Planner Assistant jobs in Indiana? For Party Planner Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Party Planner Assistant jobs in Indiana look for? The top searched job categories for Party Planner Assistant jobs in Indiana are:
What cities in Indiana are hiring for Party Planner Assistant jobs? Cities in Indiana with the most Party Planner Assistant job openings:
Party Planner Assistant jobs near you

Wedding Planner

Leigh and Co.

Indianapolis, IN

$400/wk

Contractor

Posted 4 days ago

New

Job description

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is a contract role and you can pick your own schedule! Training is provided. Pay is $400 for a total of 10-12 hours and is paid per project. We're looking for individuals to join for this 2026 season and beyond.

This position will serve as a lead planner to provide wedding planning services for couples, primarily onsite. You will work alongside our client experience managers during the planning and assistant coordinators onsite to provide the following to execute weddings.

  • Attend a final details call with clients approximately 4-6 weeks prior to the wedding to confirm logistics, timeline, and expectations
  • Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues
  • Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise
  • Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook
  • Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening
  • Greet, direct, and act as the main point of contact for all vendors
  • Communicate setup instructions clearly to vendors to ensure alignment with the event plan
  • Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and decor elements
  • Support the wedding party and family members with guidance, timing cues, and any day-of needs
  • Ensure all end-of-event items (gifts, guest book, personal decor, etc.) are properly packed and accounted for
  • Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience

Requirements

  • Ability to work weekends is essential
  • Must have 2 years experience as a wedding planner or event planner
  • Must have strong communication skills and be detail oriented
  • Must have reliable transportation
  • Must be able to carry and lift 30 lbs.

Apply