Description
The Upper New York Conference of the United Methodist Church has an exciting opportunity for a part-time Administrative Services Assistant supporting the Benefits, Finance, and Human Resources departments. The Administrative Services Assistant provides efficient and accurate administrative support for Conference employees and local churches. The hours for this position are 20 hours per week.
Responsibilities:
Enter and maintain information in a variety of databases, including but not limited to:
1. Contact information
2. Address Changes
3. Organize and follow-up Clergy Compensation forms
4. Create and run ad hoc reports
5. Employee Assistance Program (EAP) Census
Calculate and maintain clergy full-time equivalent years of service report
Maintain and update Clergy Compensation Master Spreadsheet
Update Annual Conference Journal for Honor Roll
Support for Annual Conference Session for special meal events such as retiree and ordinand dinner and memorial luncheon
Moving Fund Support
Monthly Benefit Invoices Review
Direct inquiries regarding short-term disability claim forms
Respond to requests for disability and workers' compensation certificates of insurance
Assist with managing the process for new hire paperwork for seasonal staff
Send out timesheet reminder emails biweekly
Back-up support to front-desk Receptionist
Hosting events and meetings as needed (occasionally evenings and weekends)
Maintain clergy files (hard copy and electronic)
Responsible for organizing, preparing, and sending mailings
Answer general benefit and HR questions via phone call and email with support as needed
General Filing
Perform other duties as assigned
Requirements
Two years' experience in reception and/or administrative support functions, including formal business office training.
High school diploma/equivalent required; vocational training preferred.
Proficiency with Microsoft applications is required. Ability or experience with current office duplicating, facsimile machines, and multi-line telephones.
Excellent organizational, communication, and customer service skills
Must maintain confidentiality in all aspects of Conference information
Excellent attendance and punctuality