Part Time Substitute Administrator Jobs (NOW HIRING)

Salary: $25.56 Hourly
Location : MAIN CAMPUS - 2700 BARSTOW ROAD, BARSTOW, CA
Job Type: PART TIME
Job Number: 0394
Department: ADMINISTRATIVE SERVICES
Division: FISCAL SERVICES
Opening Date: 04/16/2025
FLSA: Non-Exempt
Bargaining Unit: CL
Barstow Community College is an open-access, comprehensive two-year institution serving a diverse student population in the Mojave region of San Bernardino County, California. The College's campus is located in the City of Barstow, California, situated in California's high desert, between Los Angeles, California and Las Vegas, Nevada.
Established in 1959, the Barstow Community College District (BCCD) encompasses a vast service area, stretching from the Nevada border on the East to Kern County on the West, and from Inyo County in the North to the San Bernardino Mountain range in the South. BCCD serves the communities of Barstow, Lenwood, Newberry Springs, Daggett, Yermo, Hinkley, Ludlow and Baker. The institution also maintains a satellite learning center at the U.S. Army National Training Center in Ft. Irwin, California, which serves military personnel and their families.
Barstow Community College is committed to providing an equitable, accessible, and affordable education to its diverse student body, including local, military, distance education, and historically marginalized student populations. Through a variety of high-quality and comprehensive degree, certificate, and job skills training programs, we provide holistic student support with clear and diverse educational pathways that provide students with life-long learning and networking opportunities, critical thinking skills, and success in a globalized world.
Barstow Community College serves as a hub of innovation and educational excellence, fostering a culture of growth, partnership, and inclusion as the premier college of the California High Desert.
This is a continuous recruitment for an applicant pool to fill part-time, substitute, temporary, or hourly assignments on an as needed basis.
Substitute compensation will be calculated using step 1 of the level the classification is placed on the Classified Salary Schedule.
SUMMARY
Under the direction of the assigned supervisor, performs varied and complex record keeping duties associated with the processing and completing of accounting transactions for the district and college foundation. Responsible for complete accounting system such as accounts receivable processing and management, accounts payable, cash management, cost analysis, inventory control, and the preparation and interpretation of financial statements.
REPRESENTATIVE DUTIES:

• Maintains bookkeeping and accounting control records; makes journal entries; posts to general and subsidiary ledgers; prepares trial balances; and balance and close accounts.

• Prepares reconciliation for several unrestricted accounts, restricted accounts, grant funded accounts, and other categorical fund accounts. Prepares monthly financial statements and reports for all assigned accounts.

• Reconcile cash, checks, and credit card receipts and balances. Apply payments to appropriate accounts with supporting documentation. Prepare bank deposits for all funds received by the district.

• Prepare and monitor cash boxes, maintain change funds, and order change as needed.

• Prepare checks from revolving cash account for athletics and other payments as needed. Verify information for accuracy, and that all required documentation and proper authorization is provided.

• Processes, disburses, and reconciles federal and state financial aid programs including processing checks for disbursement, withholding funds for payment of fees, creating files for importing and exporting of data, reconciling disbursements to ensure records are in balance, and tracking overpayments. Review student accounts and process refunds as needed.

• Monitor cash flow for all assigned accounts; upload and monitor files to verify and resolve positive pay exception notification daily.

• Maintain accounts receivable and accounts payable for all assigned accounts.

• Prepare and submit the annual Fiscal Operations Report and Application to Participate (FIASP) report to the Department of Education.
• As required, enter bookstore daily sales and information into automated accounting system to include retail and cost of sales; track bookstore inventory and reconcile inventory records with the physical count as necessary.
• Serve as the software account administrator for the financial accounting system as assigned.
• Assist payroll technician with employee voluntary deduction process as needed.
• Process checks returned as non-sufficient funds and stop payments for assigned accounts.
• Attend college foundation meetings to present reports and information as needed.
• Perform customer service as required for the business office.
• Perform other related duties as assigned.

KNOWLEDGE AND ABILITIES:
Knowledge of:
Requires knowledge of methods, procedures and terminology used in accounting work; federal and state laws; codes and regulations; district policies and procedures; techniques of utilizing related accounting software, preparation; review and control of assigned accounts; technical aspects of assigned accounting responsibilities; modern office practices and procedures, modern office equipment including computers; filing systems; mathematical calculations; verifying, balancing, and reconciling accounting records; and methods and techniques of effective customer service.
Ability to:
Requires the ability to maintain and balance a variety of complex financial records for assigned accounts; research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports; compile data and maintain complex records and prepare reports, assure compliance with district policies, procedures and governmental regulations; process and record accounting transactions properly; work independently with little direction; understand the organization and operation of the district and outside agencies as necessary to assume assigned responsibilities; understand and apply District policies and procedures; perform a variety of general clerical work; audit records and invoices for payment; reconcile records from outside vendors with district records; create and understand financial records, reports and technical and procedural requirements; perform mathematical calculations with speed and accuracy; learn and interpret the regulations and policies and procedures; operate various office equipment including computers, calculators, fax machines, copiers, printers, etc.; utilize keyboard skills commensurate with the required functions for this position; establish and maintain cooperative relationships with those contacted during the course of work; demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds.
PHYSICAL ABILITIES
Requires ambulatory ability to sit in front of a computer screen for extended periods of time. Requires sufficient hand, arm, finger dexterity to operate computer keyboard, typewriter, or other office equipment. Requires visual acuity to read words and numbers. Requires speaking and hearing ability sufficient to hear over the phone and carry on routine conversations.
WORKING CONDITIONS
Work is performed indoors where minimal safety considerations exist.
REQUIREMENTS
EDUCATION AND EXPERIENCE:
Any combination equivalent to: Associates degree in accounting, business management, or a related field, and three years of increasingly responsible experience in the maintenance of financial or statistical records. Two years of additional related experience count for one year of education.
LICENCENSES AND CERTIFICATES
Requires a valid driver's license.
EQUAL OPPORTUNITY: The Barstow Community College District is an equal opportunity employer. Barstow Community College District is committed to hiring a staff that is sensitive to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students. All applicants will receive consideration for employment without regard to race, creed, color, national origin, ethnicity, gender, gender identity, sexual orientation, marital status, religion, disability, political affiliation, age, or veteran status.
This position is not eligible to recieve health benefits.
This is a part-time position and may work up to 30 hours per week. Work schedule may vary.