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Parish Secretary Jobs (NOW HIRING)

Archdiocese of St Louis

Secretary

Saint Louis, MO · On-site

Job Summary The parish secretary serves as the primary administrative support for St. Ann Catholic Church, acting as the first point of contact for parishioners and visitors. This role ensures the ...

Roman Catholic Diocese of Tucson

Secretary

Morenci, AZ · On-site

Parish Secretary Status: Part time Exemption Status : Non-exempt Salary Grade : 21 Department/Location: Holy Cross / Morenci, AZ Primary Function: Under the direction of the Office Manager and/or ...

ST LAWRENCE CATHOLIC CHURCH

Description: The Parish Office Secretary works closely with the Pastor, Parish Council, Finance Committee, and Parishioners to serve the Saint Lawrence Community. This is a part-time position ...

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St Anne Catholic Church

Bookkeeper

Dixon, IL · On-site

$17.42 - $24.39/hr

Communicate donation information with parish secretary for posting in church bulletin. Share school financial information with school Principal and Pastor. Reconcile Mass Intention Journal with ...

Catholic Diocese of Rockford

Business Manager

Dixon, IL · On-site

$19.51 - $28.29/hr

... with parish secretary for posting in church bulletin. · Share school financial information with school Principal and Pastor. · Reconcile Mass Intention Journal with checking account annually ...

Catholic Diocese of Rockford

Bookkeeper

Dixon, IL · On-site

$17.42 - $24.39/hr

... with parish secretary for posting in church bulletin. · Share school financial information with school Principal and Pastor. · Reconcile Mass Intention Journal with checking account annually ...

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$24.5K

$45.9K

$63K

How much do parish secretary jobs pay per year?

As of Jul 1, 2026, the average yearly pay for parish secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are some common challenges Parish Secretaries face in balancing administrative duties with parishioner interactions?

Parish Secretaries often juggle a variety of tasks, from managing schedules and maintaining records to responding to parishioner inquiries. A common challenge is effectively prioritizing administrative work while remaining approachable and available to parishioners who may need assistance or support. Time management and strong interpersonal skills are crucial, as the role requires balancing confidential work, event coordination, and daily interruptions. Many Parish Secretaries find that clear communication with clergy and volunteers helps manage expectations and keeps parish operations running smoothly.

What are the key skills and qualifications needed to thrive as a Parish Secretary, and why are they important?

To thrive as a Parish Secretary, you need strong administrative skills, attention to detail, and proficiency in office management, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, church management systems, and basic bookkeeping is often required. Excellent interpersonal skills, discretion, and the ability to multitask help foster a welcoming environment and maintain confidentiality. These skills are crucial to ensuring efficient parish operations, supporting clergy and parishioners, and upholding the trust of the church community.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or executive assistants to high-level executives, with salaries exceeding $80,000 annually. These positions typically require advanced organizational skills, experience, and proficiency with office management tools like Microsoft Office or specialized scheduling software.

How much should I pay my secretary?

The salary for a parish secretary typically ranges from $25,000 to $40,000 annually, depending on experience, location, and responsibilities. Compensation may also include benefits such as paid time off and health insurance, and familiarity with office software like Microsoft Office is often required.

What does a parish secretary do?

A parish secretary manages administrative tasks for a church or parish, including answering phones, scheduling appointments, maintaining records, preparing correspondence, and assisting with event planning. They often use office software and may handle financial transactions or data entry. Strong organizational and communication skills are essential for this role.

What is the difference between Parish Secretary vs Administrative Assistant?

AspectParish SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer clerical certificationsHigh school diploma; administrative or office certifications optional
Work EnvironmentReligious settings, churches, parishesVarious industries, corporate offices, organizations
Employer & IndustryReligious institutions, churchesBusinesses, government agencies, nonprofits
Common TasksManaging church records, scheduling, communication with parishionersScheduling, correspondence, data entry, general office support

The Parish Secretary primarily supports religious organizations with clerical tasks specific to church operations, while the Administrative Assistant provides broader office support across various industries. Both roles require strong organizational skills and clerical experience, but the Parish Secretary's duties are more focused on church-related activities.

What qualifications do I need to be a secretary?

Parish secretaries typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency in office software such as Microsoft Office. Some positions may require previous administrative experience or familiarity with church or community office procedures.

What are Parish Secretaries?

Parish Secretaries are administrative professionals who support the day-to-day operations of a church parish. Their responsibilities often include managing correspondence, scheduling appointments, maintaining church records, preparing bulletins, and providing information to parishioners. They serve as a key point of contact between clergy, parish staff, and the community, ensuring smooth communication and organization. Parish Secretaries may also handle financial tasks, event planning, and help coordinate volunteers as needed.
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Parish Secretary jobs near you

Secretary

Archdiocese of St Louis

Saint Louis, MO • On-site

Other

Posted 14 days ago

Job description

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.
Job Summary
The parish secretary serves as the primary administrative support for St. Ann Catholic Church, acting as the first point of contact for parishioners and visitors. This role ensures the smooth daily operation of the parish office while supporting clergy, staff, and parish ministries.
Key Responsibilities:

  • Greet and assist parishioners, visitors, and callers with professionalism and hospitality
  • Manage parish communications, including phone, email, and bulletin announcements
  • Prepare, edit, and distribute weekly church bulletins and other parish publications
  • Maintain sacramental records (baptisms, marriages, funerals) and parishioner database
  • Schedule appointments and coordinate church events, meetings, and facility use
  • Assist clergy with administrative tasks, correspondence, and documentation
  • Process mail, donations, and basic financial records as needed
  • Maintain office supplies and ensure an organized parish office environment
Qualifications:
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication abilities
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office technology
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Friendly, welcoming demeanor aligned with the mission of the Catholic Church

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

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