Paralegal Jobs in San Ramon, CA (NOW HIRING)

Job Type
Full-time
Description
Constangy, Brooks, Smith & Prophete, LLP is seeking a dynamic, experienced Paralegal to join its San Francisco office. This non-exempt, hourly position reports to the Office Managing Partner and works closely with attorneys to deliver high-quality legal services. The role combines paralegal responsibilities with administrative support, including managing attorney calendars, scheduling, entering billable time, and preparing legal documents.
Essential Duties and Responsibilities - Administrative:
• Operate standard office equipment, including computers, copiers, and scanners.
• Draft and prepare error-free correspondence, memoranda, and legal documents from written or oral drafts. Prepare litigation-related documents and other attorney-requested items, including attaching appropriate enclosures.
• Review documents for grammar, spelling, punctuation, and formatting accuracy.
• Maintain client SharePoint sites and ensure compliance with client procedures.
• Foster strong professional relationships with clients, attorneys, and staff while maintaining confidentiality.
• Record time and billing entries daily.
• Provide proactive support that allows attorneys to focus on client matters and business development.
Essential Duties and Responsibilities - Paralegal:
• Document Management
• Organize, code, redact, index, and produce documents.
• Maintain files chronologically, numerically, or by subject matter.
• Collaborate with Litigation Support on electronic productions.
• Prepare fact chronologies and subject-matter categorizations under attorney guidance.
• Research & Information Management
• Conduct document searches and factual research using internal and external databases.
• Maintain case databases and gather information from legal and industry resources.
• Case Preparation
• Schedule and coordinate witness interviews.
• Organize interview memos, digests, and supporting materials.
• Draft deposition notices, prepare exhibits, and summarize deposition transcripts.
• Discovery & Pleadings
• Draft discovery documents, including Initial Disclosures, Interrogatories, Requests for Production, Requests for Admission, and responses.
• Assist with pleadings, motions, and court filings.
• Prepare exhibits and supporting documents, ensure compliance with filing requirements, and maintain litigation files.
• Litigation Support
• Act as liaison among attorneys, clients, and outside agencies.
• Coordinate document flow, order transcripts, and handle external requests.
• Manage litigation dockets, ensuring deadlines and filings are met and accurately calendared.
• Prepare subpoenas, authorizations, and requests to agencies such as the EEOC, DFEH, and others.
• Trial Support
• Organize exhibits, coordinate logistics, and assist attorneys in the courtroom.
• Take notes, manage exhibits, and support witness preparation.
Knowledge, Skills, and Abilities:
• Strong understanding of federal and state court rules, discovery procedures, and litigation processes.
• Proficient in electronic research, litigation databases, and document management tools.
• Highly detail-oriented with consistent delivery of error-free work.
• Minimum 3 years' experience as a civil litigation paralegal in a mid-size or large law firm.
• ABA-accredited Paralegal Certification required.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and problem-solving abilities; self-starter mentality.
• Prior employment law experience preferred.
• Proficiency with Microsoft Office, iManage (or equivalent DMS), Relativity, Westlaw, and LexMachina.
• Customer service mindset with the ability to anticipate attorney needs.
• Availability to work overtime as needed.
The Ideal Candidate will:
• Demonstrate initiative, flexibility, and the ability to manage assignments independently.
• Excel in project management, prioritization, and proactive problem-solving.
• Provide outstanding client service with a professional demeanor.
• Thrive in a fast-paced environment while maintaining accuracy and attention to detail.
• Be a collaborative team player, willing to assist wherever needed.
The salary range for this position is $115,000 - $140,000 per year.
This position is not open for submissions by external recruiters at this time.
Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law.
Requirements
Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law.