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Paralegal Program Assistant Jobs in Illinois (NOW HIRING)

Erie Neighborhood House

Paralegal

Chicago, IL · On-site

$24.03 - $25.96/hr

Attend to clients' questions regarding case status or program services via phone, email, or in ... Cover the office reception desk and support the Legal Assistant as assigned. Case Management and ...

Westside Justice Center

Paralegal

Chicago, IL · On-site

$50K - $54K/yr

Responsibilities * Assist with case planning, development, and management * Coordinate and track ... A paralegal certificate from a paralegal training program accredited by the American Bar ...

Sidley

Paralegal - Global Finance

Chicago, IL

$120K - $145K/yr

... assist with research and document management. The position requires overtime. Duties and ... Paralegal Certificate from an ABA accredited program * Proficient in DocuSign * Strong ...

Legal Aid Chicago

Paralegal - Consumer

Chicago, IL · On-site

$46K - $51K/yr

Paralegals work alongside attorneys and directly with clients on legal issues. This position will ... and assist consumers in reaching agreements with their creditor(s). The program has both a pre ...

Legal Aid Chicago

Paralegal - Consumer

Chicago, IL · Hybrid

$46K - $51K/yr

Paralegals work alongside attorneys and directly with clients on legal issues. This position will ... and assist consumers in reaching agreements with their creditor(s). The program has both a pre ...

Legal Aid Chicago

Paralegal - Consumer

Chicago, IL · On-site

$46K - $51K/yr

Paralegals work alongside attorneys and directly with clients on legal issues. This position will ... and assist consumers in reaching agreements with their creditor(s). The program has both a pre ...

Kraft Heinz Company

Paralegal - Trademarks

Chicago, IL · On-site

$77K - $97K/yr

Team Support: Assist with trademark-related agreements, assignments, and recordals; prepare and ... Bachelor's degree preferred; paralegal certificate from an ABA-approved program preferred.

James Hardie

Paralegal

Chicago, IL · On-site

$85K - $110K/yr

At least 5 years' legal assistant or paralegal experience in a corporate in-house capacity * A ... We've worked hard to build a generous and competitive benefits program that demonstrates our ...

Sidley

Paralegal - Immigration

Chicago, IL

$108K - $130K/yr

Respond to RFEs * Assist with application and obtaining work visas with U.S. consular offices ... Our compensation package also includes bonus eligibility and a comprehensive benefits program.

Sidley Austin LLP

Paralegal - Immigration

Chicago, IL · On-site

$108K - $130K/yr

Respond to RFEs * Assist with application and obtaining work visas with U.S. consular offices ... Our compensation package also includes bonus eligibility and a comprehensive benefits program.

James Hardie

Paralegal

Chicago, IL

$85K - $110K/yr

At least 5 years' legal assistant or paralegal experience in a corporate in-house capacity * A ... We've worked hard to build a generous and competitive benefits program that demonstrates our ...

James Hardie

Paralegal

Chicago, IL · On-site

$85K - $110K/yr

At least 5 years' legal assistant or paralegal experience in a corporate in-house capacity * A ... We've worked hard to build a generous and competitive benefits program that demonstrates our ...

W3Global Inc.

Estate Planning Paralegal

Northbrook, IL · Hybrid

$60K - $70K/yr

... programs and new technology * Smokeball (legal practice management system) experience is a plus ... Collect and organize financial and asset data to assist clients with funding of revocable trusts ...

Westside Justice Center

Paralegal

Chicago, IL · On-site

$50K - $54K/yr

Responsibilities * Assist with case planning, development, and management * Coordinate and track ... A paralegal certificate from a paralegal training program accredited by the American Bar ...

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All JobsParalegal Program JobsParalegal Program Assistant JobsParalegal Program Assistant Jobs in Illinois

Paralegal Program Assistant information

What is a paralegal program assistant?

Paralegal Program Assistants are administrative professionals who support paralegal programs within educational institutions or law offices. Their responsibilities often include organizing program materials, coordinating schedules, maintaining student records, and assisting faculty or attorneys with the daily operations of the program. They may also help with event planning, student communications, and handling inquiries about the paralegal program. This role requires strong organizational and communication skills, as well as a basic understanding of legal terminology and procedures.

What are the key skills and qualifications needed to thrive as a paralegal program assistant?

To thrive as a Paralegal Program Assistant, you need strong organizational abilities, attention to detail, and a basic understanding of legal terminology, usually supported by an associate degree or relevant certification. Familiarity with legal case management software, Microsoft Office Suite, and document management systems is often required. Excellent communication, multitasking, and problem-solving skills set standout candidates apart in this role. These competencies ensure efficient support to legal teams, accurate documentation, and smooth workflow within legal departments or educational programs.

What are some typical challenges a paralegal program assistant may encounter in their daily work, and how can they effectively manage them?

Paralegal Program Assistants often face challenges such as balancing multiple administrative tasks, supporting several attorneys or paralegals simultaneously, and maintaining accurate and organized case files under tight deadlines. Effective time management, strong communication skills, and proficiency with legal and office software are crucial for managing these demands. Building a close working relationship with the team and being proactive in seeking clarification on priorities can also help navigate a fast-paced legal environment successfully.

What is the difference between Paralegal Program Assistant vs Paralegal?

AspectParalegal Program AssistantParalegal
Required CredentialsAssociate degree or certificate in paralegal studiesAssociate degree or bachelor's in paralegal studies or related field
Work EnvironmentAdministrative support in educational or training programsLegal offices, law firms, or corporate legal departments
Employer & Industry UsageEducational institutions, training programs, legal education providersLegal industry, law firms, corporate legal teams
Common Search & ComparisonOften compared for entry-level legal support rolesMore focused on legal casework and document preparation

The main difference is that a Paralegal Program Assistant typically supports legal training or educational programs, while a Paralegal works directly on legal cases and client matters. Both roles require similar educational credentials but differ in work environment and responsibilities.

Are paralegal program assistants in high demand?

Paralegal program assistants are in steady demand due to the growing need for legal support staff in law firms, corporate legal departments, and government agencies. Strong organizational skills and familiarity with legal software can enhance job prospects, and employment is expected to grow alongside the legal industry.

Can an assistant become a paralegal?

A paralegal program assistant can often transition into a paralegal role by gaining relevant legal knowledge, skills, and sometimes completing a paralegal certification or degree. Experience in legal support tasks and familiarity with legal research and documentation are valuable for advancement. However, specific requirements vary by employer and jurisdiction.

What does a paralegal program assistant do?

A paralegal program assistant supports legal teams by organizing case files, preparing legal documents, and managing administrative tasks. They often use legal software and must have strong organizational skills to ensure efficient case handling and compliance with legal procedures.

What are popular job titles related to Paralegal Program Assistant jobs in Illinois?

For Paralegal Program Assistant jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Paralegal Program Assistant jobs in Illinois look for?

The top searched job categories for Paralegal Program Assistant jobs in Illinois are:

Paralegal Program Assistant jobs near you

Paralegal

Erie Neighborhood House

Chicago, IL • On-site

$24.03 - $25.96/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 23 days ago

Job description

Erie Neighborhood House (ENH), a social service agency serving the Chicago metropolitan area and dedicated to promoting a just and inclusive society, is seeking a full-time Paralegal (40 hours per week). Reporting to the Supervising Attorney, the Paralegal will be housed out of Erie House’s 1634 W. Van Buren St office and their basic function is to provide paralegal support to the legal team under the Legal Services department.

In return to your commitment to Erie House and its mission to the community, you will enjoy excellent professional development opportunities, opportunity for growth, and have direct impact in building powerful communities. Be a part of one of the oldest and most respected Settlement House in the Chicago Land Area.

POSITION RESPONSIBILITIES:
Administrative Duties:
  • Perform administrative duties including answering phones, taking and delivering messages, receiving documents from clients, processing incoming and outgoing mail, making copies, filing records, preparing mailings, and assisting members of the public;
  • Promptly and accurately enter data in online case management database, including entering case notes, sending and responding to internal messages, and updating data at each stage of a client’s case;
  • Attend to clients’ questions regarding case status or program services via phone, email, or in-person;
  • Schedule and conduct calls with detained clients at ICE detention facilities throughout the country where ENH clients are detained;
  • Collect fees from clients;
  • Cover the office reception desk and support the Legal Assistant as assigned.

Case Management and Supervised Legal Case Work:
  • Conduct client interviews and gather information by asking questions, actively listening and asking follow-up questions to clients;
  • Assist clients in drafting personal statements speaking to their personal history and eligibility for immigration benefits;
  • Gather and arrange evidence and other legal documents for legal representatives’ review and case preparation;
  • Conduct research on relevant laws, regulations, and legal articles;
  • Prepare immigration applications under legal representative and attorney supervision;
  • Support the Legal Services Department’s deportation defense team for both detained and non- detained clients, including bond and parole proceedings, asylum, withholding of removal, relief under the Convention Against Torture, U nonimmigrant status, T nonimmigrant status, VAWA, Special Immigrant Juvenile Status, cancellation of removal, adjustment of status with applicable waivers, motions to reopen, appeals, and other assigned affirmative cases;
  • Assist in case management of immigration applicants, including but not limited to: maintaining client files, drafting cover letters and close out letters, preparing application packets, reviewing case files.

Qualifications:
  • Written and oral fluency in English and Spanish required.
  • Bachelor’s Degree preferred.
  • Previous legal research or paralegal experience preferred.
  • Excellent organizational, oral, communication, and written skills.
  • Solution-oriented mindset, with a willingness to take initiative while juggling several priorities.
  • Strong proofreading and detail-oriented research and writing skills.
  • Ability to maintain confidentiality and comply with legal ethical and professional rules of conduct.
  • Ability to prioritize and juggle multiple projects simultaneously and independently, often under pressure and in a fast-paced environment.
  • Desire and ability to work independently, but also to perform in a team environment.
  • Ability to follow directions and instructions of supervising staff, including receiving and applying constructive feedback.
  • Ability to stay organized, manage a high-volume workload, and work under strict deadlines.
  • Sensitivity to the needs and legal issues affecting people of diverse backgrounds.
  • Excellent professional judgment and interpersonal skills.
  • Ability to work a hybrid schedule of at least three (3) days on site.
  • Access to reliable transportation. Travel will be expected between various sites within Chicago city limits.
  • Occasional weekend hours required for Saturday workshops.
  • Proficiency in Microsoft Office Suite and case management software preferred.
  • Demonstrated commitment to social justice and sensitivity to challenges of the immigrant community.

TEAM MEMBER BENEFITS:
  • Compensation of $50,000 - $54,000 salary/ 24.03 - 25.96  / hour based on experience.
  • Work / life integration:
    • Generous paid time off. (examples below for full-time employment) 
  • 12 accrued sick days per year:
    • 3 personal days.
    • Paid birthday off.
    • 8 paid holidays, including Juneteenth.
    • In addition to above paid holidays, paid week off between Christmas Eve and New Year’s Day.
    • Vacation
      • Year 1 = 8 days 
      • Year 2 = 13 days 
      • Year 3 + = 20 days 
    • Access to alternative and flexible work schedules and personal leave, where possible.
    • Two-weeks fully paid Parental Leave, for eligible employees.  
    • Time off for school conferences and activities as well as bereavement leave.
  • Professional Development:
    • Employer-sponsored learning and development programs.
    • Paid day off annually for personal professional development.  
    • Tuition Assistance & Debt Relief Program, as budget allows.
  • Wellness Support:
    • Employer-sponsored health, dental, and vision insurance. 
    • Employer-paid life insurance. 
    • Voluntary life and AD&D and short and long-term disability. 
    • Flexible Spending Accounts for medical, vision and dependent care.
    • 403b with employer match.
    • Employee Assistance Program.

Union / non-exempt

Erie Neighborhood House is dedicated to creating a workforce that promotes and supports diversity and inclusion. We provide equal employment opportunities to all individuals without discrimination. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact us at hr@eriehouse.org.  

NO TELEPHONE CALLS PLEASE!
MUST BE A MEMBER OF AFSCME OR JOIN AFTER 30 DAYS
ERIE NEIGHBORHOOD HOUSE IS AN EQUAL OPPORTUNITY EMPLOYER
ACCREDITED BY NAEYC & NATIONAL AFTER SCHOOL ASSOCIATION
RECOGNIZED BY DEPARTMENT OF JUSTICE; 
UNITED WAY MEMBER.