Operations Program Coordinator Jobs in Decatur, GA

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

KEY RESPONSIBILITIES:

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

• The Program Coordinator serves a critical programmatic and strategic role in the development, implementation, oversight, and evaluation of an academic medical physics residency program here in Radiation Oncology. This position is responsible for ensuring program effectiveness, accreditation compliance, resident success, and long-term operational sustainability. The role functions as a central collaborator among residents, faculty, program leadership, CAMPEP, and institutional partners. Specific responsibilities include, but are not limited to:
• Accreditation & Compliance
  • Maintain comprehensive program documentation, resident files, evaluations, and compliance records.
  • Ensure accuracy and consistency of program information across websites, internal systems, and accreditation platforms.
• Educational & Scheduling Coordination
  • Develop and maintain rotation schedules, educational calendars, and examination timelines.
  • Track resident educational, clinical, and research progress and ensure timely documentation.
• Recruitment, Onboarding & Resident Lifecycle Support
  • Coordinate the full recruitment process; lead resident orientation; support candidate selection process
• Financial & Operational Management
  • Process expense reimbursements for residents and program leadership.
• Communications, Events & Program Representation
  • Develop and manage program communications and promotional materials, including newsletters, reports, grant-related documents, and website content.
• Leadership & Collaboration
  • Collaborate closely with faculty, residents, CAMPEP offices, and peer coordinators.
  • Participate in accreditation training, audits, and quality improvement initiatives.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

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