Operations Management Assistant Jobs in California

The City of Lakewood is accepting applications for the part-time position of Management Assistant. The current vacancy is in our Community Development Department. Applications are being accepted on a continuous basis. Recruitment is open until filled and may close at any time without notice. Under general supervision, the Management Assistant performs moderate to complex analytical and administrative duties, which include budget analysis, program/organizational analysis, research analysis, project management and contract administration; takes responsibility for assigned projects or continuing activities in support of department programs policies and staff; and performs other related duties as assigned. The number of hours worked will be determined by the needs of the department, however, incumbents may work a maximum of 28 hours per week. This is an at-will position and incumbents serve at the pleasure of the City Manager or designee.

Duties may include, but not limited to the following activities: assists the Planning and Building & Safety divisions with case and project management; assists in managing and overseeing contracts, projects or programs; participates in contract administration and monitors contracts for compliance; assists in the preparation of the Planning and Building & Safety division budget and monitors expenditures; conducts studies of organizational functions related to productivity, budget and financial analysis; participates in the development of the Community Development department objectives, policies, programs and organizational structure; conducts research and analysis in developing recommendations for courses of action; applies policies, procedures, rules and regulations of the department; prepares correspondence, reports or other written material as requested; assists with administering, troubleshooting and maintaining department systems and software used in the course of work; responds to inquiries regarding projects, programs, policies and procedures in person, by email or over the phone; provides administrative support for assigned meetings, committees, or commissions; reviews and summarizes reports and documents; performs special studies and surveys; and performs other related duties as assigned.

Education & Experience: Graduation from an accredited four-year college or university with major course work in public administration, business administration or a closely related field and three years of performing moderate to complex administrative and analytical duties which include budget analysis, program/organizational analysis, research analysis, project management and/or contract administration.

License: Possession of a valid Class "C" Operator's license issued by the California State Department of Motor Vehicles and a good driving record.

Knowledge: Municipal government organization and functions; research techniques and availability of sources of information; principles of data collection, analysis and report presentation; basic principles of municipal budgeting and expenditure control; operation of a variety of office equipment, including personal computers, related peripheral equipment and software applications (e.g. Word, Excel, PowerPoint); general business practices and procedures including filing, indexing and record keeping; English usage, spelling, grammar and punctuation.

Skills & Abilities: Perform research and prepare written reports, correspondence, and related material; evaluate department programs and operational issues; collect data to support conclusions and recommendations; complete projects and analysis consistent with established deadlines; communicate effectively, orally and in writing; adapt to a busy environment involving multiple tasks and changing priorities; establish and maintain excellent working relationships with coworkers, department heads, elected officials and the public; effectively operate a personal computer and learn to use a variety of software programs; maintains a current and thorough working knowledge of department programs and their requirements.

Physical and Mental Demands: Ability to read, write, type, operate a computer, telephone, calculator, copier; use pencils, pens, scissors, stapler; be at work daily and on time; communicate orally, in writing and over the telephone; understand written and verbal directions. Ability to lift and carry up to 25 pounds, stand, walk, and sit for extended periods of time.