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Operations Administrative Assistant Jobs in Portland, ME

Living Innovations

Administrative Assistant

Saco, ME · On-site

$17.50/hr

Administrative Assistant Saco Office - Saco, ME 04072 Overview Salary Range $17.50 Hourly Education ... You'll be responsible for managing office operations, which include purchasing supplies ...

New

Diodes Inc

Administrative Assistant

South Portland, ME · On-site

$21 - $28/hr

We have an exciting opportunity within Diodes for an Administrative Assistant. Location South ... Coordinate office activities and operations to secure efficiency and compliance with company ...

Diodes

Administrative Assistant

South Portland, ME · On-site

$21 - $28/hr

We have an exciting opportunity within Diodes for an Administrative Assistant. Location South ... Coordinate office activities and operations to secure efficiency and compliance with company ...

Diodes Incorporated

Be Seen First

Administrative Assistant

South Portland, ME · On-site

$21 - $28/hr

We have an exciting opportunity within Diodes for an Administrative Assistant. Location South ... Coordinate office activities and operations to secure efficiency and compliance with company ...

S. W. Cole Engineering

Administrative Assistant

Gray, ME · On-site

$17.50 - $23.75/hr

Administrative Assistant We are currently accepting applications for an immediate opening for an ... This position involves responsibility for overall front office operations and working closely with ...

BerryDunn

Tax Administrative Assistant

Portland, ME · On-site

$26 - $30/hr

This role works closely with our Tax Processing Specialists and Tax Operations Manager to support efficient day-to-day operations. As a Tax Administrative Assistant, you will manage a variety of ...

BerryDunn

Tax Administrative Assistant

Portland, ME · On-site

$26 - $30/hr

This role works closely with our Tax Processing Specialists and Tax Operations Manager to support efficient day-to-day operations. As a Tax Administrative Assistant, you will manage a variety of ...

BerryDunn

Tax Administrative Assistant

Portland, ME · On-site

$26 - $30/hr

This role works closely with our Tax Processing Specialists and Tax Operations Manager to support efficient day-to-day operations. As a Tax Administrative Assistant, you will manage a variety of ...

SW Cole Engineering, Inc.

Administrative Assistant

Gray, ME · On-site

$21 - $24/hr

We are currently accepting applications for an immediate opening for an Administrative Assistant to ... This position involves responsibility for overall front office operations and working closely with ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Portland, ME

Operations Administrative Assistant information

See Portland, ME salary details

$14

$23

$38

How much do operations administrative assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for operations administrative assistant in Portland, ME is $23.88, according to ZipRecruiter salary data. Most workers in this role earn between $18.70 and $25.82 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Portland, ME?

For Operations Administrative Assistant jobs in Portland, ME, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Portland, ME look for?

The top searched job categories for Operations Administrative Assistant jobs in Portland, ME are:

What cities near Portland, ME are hiring for Operations Administrative Assistant jobs?

Cities near Portland, ME with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Portland, ME as of June 2026, with employment types broken down into 66% Full Time, 32% Part Time, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $47,478 per year, or $22.8 per hour.

Administrative Assistant

Living Innovations

Saco, ME • On-site

$17.50/hr

Other

PTO

Posted 3 days ago

New

Living Innovations rating

6.0

Company rating: 6.0 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

Job description

Administrative Assistant

Saco Office - Saco, ME 04072

Overview

Salary Range $17.50 Hourly Education Level High School or GED

Description

Living Innovations jobs have purpose built in. They're not ordinary – each day offers something new and extraordinary! Hours: 8:30am to 5pm Monday through Friday. This is an in-person position. Living Innovations provides support to people with disabilities to have a good life at home and in the community. As an Administrative Assistant at Living Innovations, you'll be a key player in our team's success! Your primary role will be to deliver top-notch customer service to our internal and external customers, employees, and the individuals we support. You'll be responsible for managing office operations, which include purchasing supplies, communicating with office leadership, and maintaining databases. Managing information is central to this role, requiring our Administrative Assistants to be comfortable with computers and eager to learn new systems for digital filing and data entry. Additionally, you'll play a vital role in our new hire onboarding process, including gathering background checks, and scheduling training.

What you'll be doing:

  • Providing excellent customer service both via phone and office interactions.
  • Directing all calls and taking messages as needed.
  • Conducting onboarding with new employees/home providers.
  • Maintaining employee and home provider files via electronic filing system(s).
  • Scanning, filing, and sending key documents to keep our office records accurate and up to date.
  • Ordering & maintaining office supplies, equipment, and inventory.
  • Maintaining cleanliness of office conference rooms & reception areas.

Benefits Include:

  • $500 Sign on bonus
  • Paid time off
  • Professional development opportunities
  • The satisfaction of making a real difference!
Qualifications

Qualifications:

  • A patient, caring, and positive attitude.
  • Strong verbal and written communication skills.
  • Ability to provide customer service in an upbeat and cheerful manner.
  • Prior experience using Microsoft Office Suite (Word/Excel/Outlook).
  • Valid state issued driver's license, current vehicle insurance declaration and vehicle registration.
  • A high school diploma or equivalent.
  • The ability to pass comprehensive background checks per state and company regulations/policies

What Living Innovations employees say

Pay

Benefits

Hours and flexibility

Workplace

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