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Operations Administrative Assistant Jobs in Portland, ME

Robert Half

Administrative Assistant

South Portland, ME · On-site

$19 - $21/hr

We are looking for a detail-oriented Administrative Assistant to support daily office operations for a financial services organization in South Portland, Maine. This Long-term Contract position is ...

Diodes Inc

Administrative Assistant

South Portland, ME · On-site

$21 - $28/hr

We have an exciting opportunity within Diodes for an Administrative Assistant. Location South ... Coordinate office activities and operations to secure efficiency and compliance with company ...

Diodes Incorporated

Be Seen First

Administrative Assistant

South Portland, ME · On-site

$21 - $28/hr

We have an exciting opportunity within Diodes for an Administrative Assistant. Location South ... Coordinate office activities and operations to secure efficiency and compliance with company ...

BerryDunn

Administrative Assistant

Portland, ME

$25 - $29/hr

BerryDunn is seeking an Administrative Assistant to play an important role in supporting our ... operations running smoothly. This is a great opportunity for someone who enjoys variety, takes ...

BerryDunn

Administrative Assistant

Portland, ME

$25 - $29/hr

Overview BerryDunn is seeking an Administrative Assistant to play an important role in supporting ... operations running smoothly. This is a great opportunity for someone who enjoys variety, takes ...

BerryDunn

Administrative Assistant

Portland, ME · On-site

$25 - $29/hr

Overview BerryDunn is seeking an Administrative Assistant to play an important role in supporting ... operations running smoothly. This is a great opportunity for someone who enjoys variety, takes ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Portland, ME

Operations Administrative Assistant information

See Portland, ME salary details

$14

$23

$38

How much do operations administrative assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for operations administrative assistant in Portland, ME is $23.87, according to ZipRecruiter salary data. Most workers in this role earn between $18.70 and $25.82 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Portland, ME?

For Operations Administrative Assistant jobs in Portland, ME, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Portland, ME look for?

The top searched job categories for Operations Administrative Assistant jobs in Portland, ME are:

What cities near Portland, ME are hiring for Operations Administrative Assistant jobs?

Cities near Portland, ME with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Portland, ME as of June 2026, with employment types broken down into 66% Full Time, 32% Part Time, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $47,478 per year, or $22.8 per hour.

Administrative Assistant

Portland, ME

Maine Wing Management LLC
See more jobs at Maine Wing Management LLCexternal

$18.25 - $24.50/hr

Full-time

Re-posted 2 days ago

Job description


Position Summary:
The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office. This role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. The ideal candidate is detail-oriented, professional, and capable of handling multiple priorities.

Key Responsibilities:

· Answer, screen, and direct incoming phone calls and emails.

· Maintain organized filing systems (physical and digital).

· Scan and organize incoming mail.

· Make routine bank deposit deliveries.

· Complete administrative updates to portals/online tools, and tasks of operations.

· Prepare and edit documents, reports, and correspondence as requested.

· Order and maintain office supplies and coordinate service requests.

· Assist with data entry, invoicing, and light bookkeeping tasks.

· Support event coordination, travel arrangements, and internal communications.

· Ensure office areas are tidy, stocked, and compliant with safety protocols.

· Perform other administrative duties as assigned by leadership.

Required Skills and Qualifications:

  • High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
  • 1–3 years of administrative or office support experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
  • Excellent verbal and written communication skills.
  • Strong organizational and time management skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Professional demeanor and interpersonal skills.
  • Ability to work independently and collaboratively in a team environment.

Physical Requirements:

  • Prolonged periods of sitting and working on a computer.
  • Ability to lift up to 15–20 pounds occasionally (e.g., office supplies or packages).