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Operations Administrative Assistant Jobs in Madison, MS

Teaching & Learning

Administrative Secretary

Jackson, MS · On-site

$18.50/hr

... assist in the coordination and operation of the department or area of service by providing the ... Administrative Secretary Scale: Classified Grade: E Days Employed: 230 per school year Hourly Rate ...

Yellowstone Landscape

Office Manager

Jackson, MS

Support branch operations through Yellowstone's business systems, including employee time, purchasing, billing, work orders, contracts, and related administrative processes. * Assist with billing and ...

Millcreek of Pearl

Program Assistant

Pearl, MS · On-site

$31K - $39K/yr

Serve as the primary contact on day to day operational and administrative issues for the program(s ... May assist with grant or proposal writing, as needed to meet the objectives of the program.

Acadia Healthcare

Program Assistant

Pearl, MS · On-site

$32K - $41K/yr

... day operational and administrative issues for the program(s). • Perform general office duties ... assist with grant or proposal writing, as needed to meet the objectives of the program. • ...

Acadia Healthcare

Program Assistant

Pearl, MS · On-site

$31K - $39K/yr

... day operational and administrative issues for the program(s). • Perform general office duties ... assist with grant or proposal writing, as needed to meet the objectives of the program. • ...

Acadia Healthcare

Program Assistant

Pearl, MS · On-site

$31K - $39K/yr

ESSENTIAL FUNCTIONS: · Serve as the primary contact on day to day operational and administrative ... assist with grant or proposal writing, as needed to meet the objectives of the program. · ...

AEG

Manager, Ticket Operations

Pearl, MS · On-site

Keep the Details Clean: Assist with payment follow-up, ticket fulfillment, reconciliation, donation requests and other administrative responsibilities tied to the ticketing operation. What We Need ...

Sanhua

Logistics Operations Intern

Madison, MS · On-site

Essential Duties and Responsibilities Receiving Operations * Assist with scheduling inbound ... Warehouse Systems & Administrative Support * Learn and utilize Warehouse Management Systems (WMS ...

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Operations Administrative Assistant information

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How much do operations administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for operations administrative assistant in Madison, MS is $18.98, according to ZipRecruiter salary data. Most workers in this role earn between $14.86 and $20.53 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Madison, MS?

For Operations Administrative Assistant jobs in Madison, MS, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Madison, MS look for?

The top searched job categories for Operations Administrative Assistant jobs in Madison, MS are:

What cities near Madison, MS are hiring for Operations Administrative Assistant jobs?

Cities near Madison, MS with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Madison, MS as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $39,482 per year, or $19 per hour.

Administrative Secretary

Teaching & Learning

Jackson, MS • On-site

$18.50/hr

Other

Posted 4 days ago

Job description

Qualifications

Two years of college or business college equivalent

Five years of secretarial experience

Proficiency in oral and written communication

Ability to type 60 words per minute

Excellent organizational skills

Shorthand preferred

Superior knowledge of office and telephone etiquette

Knowledge of basic bookkeeping

Superior public relations skills

Proficiency in the use of computer equipment and word processing software

Loyalty and discretion

Ability to work under pressure

Reports To

Executive Director

Supervises

N/A

Job Goal

To assist in the coordination and operation of the department or area of service by providing the assistant superintendent with executive secretarial services attendant to the duties of his/her position.

Essential Functions

Performs the usual office routines and practices associated with a smoothly run office

Takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations.

Obtains, gathers, and organizes pertinent data as needed and puts into usable form

Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed

Places and receives telephone calls and records messages

Orders and maintains supplies as needed

Performs any bookkeeping tasks associated with the specific position

Maintains a schedule of appointments and makes arrangements for conferences and interviews

Assists in organizing district educational conferences

Assigns duties to and supervises the work of clerical office personnel

Welcomes visitors and arranges for their comfort and screens unexpected callers in accordance with predetermined policy

Performs other related duties as requested or assigned

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

Salary Information

Classification: Administrative Secretary

Scale: Classified

Grade: E

Days Employed: 230 per school year

Hourly Rate: $18.50 per hour

Overtime: Non-exempt

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