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Operations Administrative Assistant Jobs in Madison, MS

Jackson State University

Administrative Assistant

Jackson, MS · On-site

$15.75 - $21.25/hr

Administrative Assistant The Department of Undergraduate Social Work at Jackson State University is ... Provide administrative support to the Program Chair, field education operations, and coordinate ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Madison, MS

Operations Administrative Assistant information

See Madison, MS salary details

$11

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$30

How much do operations administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for operations administrative assistant in Madison, MS is $18.98, according to ZipRecruiter salary data. Most workers in this role earn between $14.86 and $20.53 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Madison, MS?

For Operations Administrative Assistant jobs in Madison, MS, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Madison, MS look for?

The top searched job categories for Operations Administrative Assistant jobs in Madison, MS are:

What cities near Madison, MS are hiring for Operations Administrative Assistant jobs?

Cities near Madison, MS with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Madison, MS as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $39,482 per year, or $19 per hour.

Operations Manager - Administrative Assistant

Shoemaker Homes

Ridgeland, MS • On-site

Full-time

Re-posted 14 hours ago

Job description

Description
Operations Coordinator/Administrative Assistant
About the Role
A residential construction company is seeking a highly organized and dependable Operations Coordinator/Administrative Assistant to support daily business operations. This position plays a key role in keeping projects, scheduling, communication, and office systems running smoothly.
The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment.
Preferred Traits
  • Self-starter mentality
  • Problem-solving mindset
  • Reliable and punctual
  • Comfortable handling multiple priorities
  • Positive team-oriented attitude

Responsibilities
• Coordinate schedules for projects, subcontractors, and inspections
• Answer calls, emails, and client inquiries professionally
• Maintain project files, contracts, permits, and documentation
• Track materials, deliveries, and job progress updates
• Support office organization and administrative processes
• Help manage calendars, appointments, and internal communications
• Assist ownership and the project manager with daily operational tasks
Qualifications
• Previous administrative, operations, or office experience preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Ability to work independently and meet deadlines
• Professional attitude with strong attention to detail

Apply