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Operations Administration Manager Jobs in California

mLogica

Operation Manager

Irvine, CA · On-site

Financial Operations & Administration * Manage relationship with external bookkeeper, serving as primary point of contact for all accounting matters * Review and process expense reports, receipts ...

Hope Bank

Operations Manager

Los Angeles, CA

Branch Operations Administration: * Manage operational tasks, such as maintaining branch supplies, overseeing facility needs, and ensuring proper functioning of equipment. * Participate in special ...

Bank of Hope

Operations Manager

Los Angeles, CA · On-site

Branch Operations Administration: * Manage operational tasks, such as maintaining branch supplies, overseeing facility needs, and ensuring proper functioning of equipment. * Participate in special ...

Hope Bank

Operations Manager

Irvine, CA · On-site

Branch Operations Administration: * Manage operational tasks, such as maintaining branch supplies, overseeing facility needs, and ensuring proper functioning of equipment. * Participate in special ...

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Operations Administration Manager information

What does an admin operations manager do?

An operations administration manager oversees daily business functions, manages administrative staff, and ensures efficient workflow within an organization. They coordinate between departments, implement policies, and often use tools like spreadsheets and management software to optimize operations.

What are some common challenges faced by Operations Administration Managers, and how can they overcome them?

Operations Administration Managers often navigate challenges such as streamlining processes across departments, balancing resource allocation, and adapting to rapidly changing business priorities. To overcome these hurdles, effective communication with cross-functional teams, implementing robust workflow systems, and staying proactive in identifying potential bottlenecks are crucial. Building strong relationships with both leadership and frontline staff also helps ensure alignment and fosters a collaborative environment for continuous improvement.

How much should an operations manager get paid?

The average salary for an operations administration manager varies by location and experience but typically ranges from $70,000 to $120,000 annually. Factors such as industry, company size, and certifications like Six Sigma can influence compensation levels.

What is the average salary for an admin manager?

The average salary for an Operations Administration Manager typically ranges from $60,000 to $100,000 annually, depending on experience, location, and company size. Factors such as leadership skills, organizational abilities, and familiarity with office management tools can influence compensation levels.

What are the key skills and qualifications needed to thrive as an Operations Administration Manager, and why are they important?

To thrive as an Operations Administration Manager, you need strong organizational, analytical, and leadership skills, often supported by a degree in business administration or a related field. Familiarity with ERP systems, project management tools, and proficiency in Microsoft Office Suite are typically required, along with certifications such as PMP or Six Sigma being advantageous. Exceptional communication, problem-solving abilities, and adaptability are crucial soft skills for collaborating with cross-functional teams and managing change. These competencies ensure efficient operations, effective process improvements, and the achievement of organizational goals.

What is the highest paying administrative job?

The highest paying administrative roles are often executive-level positions such as Chief Administrative Officer (CAO) or Chief Operating Officer (COO), which oversee large organizations and require extensive experience and leadership skills. These roles typically offer six-figure salaries and may include additional bonuses and benefits.

What does an Operations Administration Manager do?

An Operations Administration Manager oversees the administrative and operational functions of an organization to ensure efficiency and compliance with company policies. They coordinate between different departments, manage administrative staff, and implement procedures that streamline workflows. Their responsibilities often include budgeting, reporting, and supporting senior management in strategic planning. This role is crucial for maintaining smooth day-to-day operations and supporting organizational goals.

What is the difference between Operations Administration Manager vs Operations Supervisor?

AspectOperations Administration ManagerOperations Supervisor
CredentialsBachelor's degree in Business, Management, or related field; certifications like PMP or Six Sigma beneficialHigh school diploma or associate degree; relevant certifications optional
Work EnvironmentOffice setting, overseeing multiple departments or teamsOn-site, direct supervision of operational staff
Employer & Industry UsageCommon in corporate, manufacturing, and logistics sectorsFound in retail, manufacturing, and service industries
Search & Comparison IntentUnderstanding managerial roles, responsibilities, and qualificationsLooking for supervisory duties, daily operations management

The Operations Administration Manager typically holds a higher-level, strategic role overseeing multiple teams and processes, requiring more advanced credentials. The Operations Supervisor focuses on direct supervision of staff and daily operational tasks. Both roles are essential in operational management but differ in scope and responsibilities.

What are the most commonly searched types of Operations Administration jobs in California? The most popular types of Operations Administration jobs in California are:
What cities in California are hiring for Operations Administration Manager jobs? Cities in California with the most Operations Administration Manager job openings:
Operations Administration Manager jobs near you
Infographic showing various Operations Administration Manager job openings in California as of June 2026, with employment types broken down into 86% Full Time, 12% Part Time, 1% Temporary, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.
Finance and Administration Manager

Finance and Administration Manager

Foodbank of Santa Barbara County

Goleta, CA • On-site

$75K - $90K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 28 days ago

Key responsibilities

  • Prepare month-end financial reporting, including cash flow statements, bank reconciliations, investment updates, and variance analysis.

  • Coordinate the annual audit process, including document preparation and timeline management.

  • Serve as the primary liaison with the organization's third-party IT provider for day-to-day technology needs and vendor coordination.

Job description

Position Title: Finance and Administration Manager
Reports to: Chief Financial Officer
Status: Full-Time, Exempt
Hours: Monday - Friday (~40 hours per week).
Location: On-site - South County Sharehouse, 82 Coromar Drive, Goleta, CA
Salary Range: $75,000 - $90,000, annualized and commensurate with experience
About the Organization
The Foodbank of Santa Barbara County (Foodbank) is committed to ending hunger and transforming the health of Santa Barbara County through good nutrition. With nutrition education, disaster preparedness, environmental sustainability, and community resilience at the forefront of our mission, we are working to solve the underlying causes of hunger in Santa Barbara County.
About the Position
The Finance and Administration Manager plays a critical role in keeping the Foodbank running with financial integrity and operational precision. Reporting to the CFO, this position is responsible for the day-to-day execution of the organization's financial operations including, monthly reporting and audit coordination to grant financial tracking, insurance administration, and lease compliance. In addition to financial responsibilities, this position serves as the primary liaison with the Foodbank's third-party IT provider, managing day-to-day technology needs and vendor coordination.
We are looking for a detail-oriented finance professional who takes pride in doing the fundamentals exceptionally well, someone who brings accuracy and consistency to every part of the work and is motivated by the opportunity to grow into greater ownership of the full accounting function over time.
Duties and Responsibilities
Financial Reporting and Accounting
  • Prepare month-end financial reporting, including cash flow statements, bank reconciliations, investment updates, and variance analysis
  • Provide accounting oversight of payroll data entry in partnership with the People, Culture, and Engagement team
  • Maintain long-term lease records and equipment schedules in compliance with ROU standards
  • Track grant expenditures, prepare reimbursement requests, and maintain program-level P&L reporting within established systems

Audit and Compliance
  • Coordinate the annual audit process, including document preparation and timeline management
  • Administer the Foodbank's business insurance program, ensuring appropriate lines of coverage remain current and compliant across all required areas
  • Track MOU records with community partners and route renewals to the CFO for review

Administration and Technology
  • Manage organizational equipment inventory, including laptops, desktops, and employee cell phones, coordinating procurement, replacement, and vendor relationships
  • Serve as the primary liaison with the Foodbank's third-party IT provider for day-to-day technology needs

Essential Skills & Experience
  • Four-year degree in Finance, Accounting, or a related field or equivalent experience
  • Demonstrated experience with financial reporting, audit coordination, and internal controls
  • Proficiency in accounting software and financial systems
  • Strong analytical skills and exceptional attention to detail
  • Proficiency in Microsoft Excel, Word, and Outlook
  • Strong organizational, written, and verbal communication skills

Preferred Qualifications
  • Nonprofit finance or accounting experience
  • CPA or equivalent certification
  • Experience with grant tracking, reimbursement processes, and program-level P&L reporting
  • Experience serving as an IT liaison or managing vendor relationships

Work Environment and Additional Requirements
  • Background check required
  • Valid CA Driver's License
  • This role is based in an office environment. Responsibilities will require:
    • Prolonged periods of sitting at a desk and working on a computer including repetitive hand and wrist movement from keyboard and mouse use
    • Occasional standing, walking, and moving between office areas
    • Office is located on the second floor, accessible by stairway only

The Foodbank of Santa Barbara County is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application process or to perform the essential functions of this role, please let us know.
At the Foodbank of Santa Barbara County, we believe in taking care of our team members. We offer a comprehensive and competitive benefits package designed to support your health, professional growth, and overall well-being:
Generous Paid Time Off: Enjoy 18 days of accrued Paid Time Off for new hires, with additional days awarded as you grow with us.
Paid Holidays: Take advantage of 13 paid holidays throughout the year to relax and recharge.
Health Insurance: Benefit from medical, dental, and vision insurance, with 100% of the employee premium covered by the Foodbank.
Retirement Savings Plan: Plan for your future with an optional retirement savings plan that includes an up to 3% employer match.
Wellness Program: Participate in our Wellness Program, which offers a $500 annual bonus to support your commitment to healthy living and work-life balance.
Professional Development: Access ongoing professional training opportunities to enhance your skills and advance your career.
Employee Assistance Program: Utilize our Employee Assistance Program for personal and work-related counseling and support, ensuring you have the resources you need to thrive.
Our Hiring Process
Once you have submitted your application, you will receive an automated confirmation. We review applications on a rolling basis and aim to respond within 2 weeks of submitting your application. We strive to have an inclusive hiring process that includes opportunities for us to get to know you and vice versa.

Apply