ZipRecruiter

Log In

1

Operations Administration Assistant Jobs in California

Motive Energy

Assistant Service Coordinator

Anaheim, CA · On-site

$25/hr

The Assistant Service Coordinator will assist with dispatch functions, service coordination, and warranty administration to support daily operations and service delivery. Upon conclusion of the ...

California Dialysis Management Services Inc

Be Seen First

Human Resources Assistant

San Dimas, CA · On-site

$25/hr

... administrative and operational support to 15 dialysis centers. Our mission is to deliver ... This role assists with recruiting, onboarding, employee relations, benefits administration ...

New

EōS Fitness

Director, HR Operations

San Diego, CA · On-site

$125K - $150K/yr

Lead and develop a growing team currently including HR systems, operations administration, and ... Group Health, dental, vision, Supplemental Life, and Employee Assistant Program are offered ...

previous page

Showing results 41-60

All JobsOperations Administration JobsOperations Administration Assistant JobsOperations Administration Assistant Jobs in California

Operations Administration Assistant information

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What does an operations administration assistant do?

An operations administration assistant provides administrative support to ensure smooth business operations. They handle tasks such as scheduling, data entry, document management, and communication coordination, often using office software like Microsoft Office or Google Workspace. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also influence overall compensation.
What are the most commonly searched types of Operations Administration jobs in California? The most popular types of Operations Administration jobs in California are:
What cities in California are hiring for Operations Administration Assistant jobs? Cities in California with the most Operations Administration Assistant job openings:
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in California as of August 2026, with employment types broken down into 74% Full Time, 21% Part Time, 3% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Operations Support Administrator

Holding Hands OpCo LLC

Burbank, CA • On-site

$20 - $25/hr

Part-time

Posted 2 days ago

New

Job description

The Operations Support Administrator is a multi-functional support role responsible for ensuring the accuracy and compliance of employee timekeeping and session systems while also providing general office, front-office, and entry-level administrative support.

Timekeeping & Session Audit (Primary Focus)
Perform daily, weekly, and bi-weekly audits of employee timecards and session systems to ensure accurate, compliant recording of:
  • Clock-in/clock-out punches
  • Meal and rest periods
  • Overtime, double time, and premium pay
  • Session start/end times aligned with scheduled services
  • Appropriate task, service, and administrative coding
Identify, correct, and document:
  • Missing, overlapping, or duplicate punches
  • Unapproved or excessive administrative time
  • Inaccurate mileage, travel time, or session entries
  • Improper or undocumented manual edits
Ensure all corrections include required explanations and supporting documentation.
Monitor potential off-the-clock work, timekeeping irregularities, or policy concerns and escalate as appropriate.
Verify time-off entries align with approved requests and company policy.

Payroll & Compliance Support
  • Support payroll processing by ensuring timecards are complete, accurate, and approved by established deadlines.
  • Coordinate with employees to ensure timekeeping and sessions are completed timely and accurately.
  • Verify overtime and schedule changes are pre-approved and compliant with applicable wage-hour laws.
  • Maintain accurate audit trails and support documentation for payroll and compliance reviews. Coordinate with applicable management to discuss trends and corrective actions.

Entry-Level HR Administrative Support
Serve as a first-line administrative support resource for employee questions related to:
  • Timekeeping and session accuracy
  • Basic HR processes (forms, documentation, routing of requests)
Coordinate and route employee questions, concerns, and requests to the assigned HR Coordinator in accordance with established HR protocols.
Assist with distributing and collecting HR-related forms, acknowledgments, and documentation.
Support onboarding and offboarding processes, including:
  • New hire paperwork coordination
  •  Timekeeping system access
  • Badge creation and basic orientation support
Maintain organized, confidential HR and personnel records in accordance with company policies.
Note: This role does not provide policy interpretation, legal guidance, or employee relations determinations, and escalates such matters to the assigned Supervisor, HR Coordinator, or HR leadership.
General Office & Front-Office Support
Open and close the office in accordance with established procedures.
Serve as a first point of contact for clients, visitors, and staff, both in person and over the phone.
Answer, screen, and route incoming calls; respond to general inquiries or direct callers to appropriate departments.
Assist clients and staff with check-in and basic administrative needs.
Maintain a professional, welcoming, and organized front-office environment.
Route scheduling inquiries and cancellations to appropriate operational staff.

Office Administration & Facilities Support
Order, track, and restock office, clinic, and administrative supplies, as assigned or requested through site leadership.
Coordinate general office maintenance needs, including submitting service or repair requests, as requested by site leadership.
Monitor office spaces for safety, cleanliness, and organization; escalate issues as

Required Qualifications
High school diploma or equivalent required; associate's degree preferred.
1-3 years of experience in operations administration, timekeeping, office support, or HR administrative support.
Experience interacting with employees, clients, or the public in a professional setting.
Strong working knowledge of electronic timekeeping systems (e.g., ADP or similar).
High level of attention to detail and organizational accuracy.
Preferred Qualifications
Experience in healthcare, behavioral health, or other regulated environments.
Prior experience supporting HR administration or payroll audits.
Skills & Competencies
Exceptional attention to detail and accuracy
Strong customer service and communication skills
Professional discretion with confidential information
Ability to triage issues and escalate appropriately
Strong follow-through and documentation skills
Ability to manage competing priorities and deadlines

At Holding Hands, Inc., this isn't just a job , it's a chance to make a real difference.
We support individuals with developmental and intellectual disabilities in living meaningful, independent lives. When you join our team, you become part of something bigger than yourself - a community built on compassion, dignity, and empowerment.

Apply