ZipRecruiter

Log In

1

Operations Admin Assistant Jobs in San Ramon, CA

Ross Stores, Inc

Lead, Travel Operations

Dublin, CA · Remote

$70K - $101K/yr

... assistants and associates across the organization. This role will focus on the operational and ... Research all travel violations and provide guidance to admins and/or travelers to correct any ...

Ross

Lead, Travel Operations

Dublin, CA · On-site

$70K - $101K/yr

... assistants and associates across the organization. This role will focus on the operational and ... with EAs/AAs and Zone Admins to drive compliance with Ross policies and initiatives. A key ...

Ross Stores

Lead, Travel Operations

Dublin, CA · On-site

$70K - $101K/yr

... assistants and associates across the organization. This role will focus on the operational and ... with EAs/AAs and Zone Admins to drive compliance with Ross policies and initiatives. A key ...

LHH US

Leasing Admin

Fremont, CA

$24 - $26/hr

... operations organized. Responsibilities * Provide day-to-day administrative support to the property ... Maintain resident files and ensure documentation is complete and organized. * Assist with ...

New

LHH US

Leasing Admin

Fremont, CA

$24 - $26/hr

... operations organized. Responsibilities * Provide day-to-day administrative support to the property ... Maintain resident files and ensure documentation is complete and organized. * Assist with ...

New

Procyon TS

Executive Assistant/Admin

San Francisco, CA · On-site

The Executive Assistant provides high-level administrative support to company executives, ensuring efficient operation and effective communication within the organization. This role involves handling ...

next page

Showing results 1-20

All JobsOperations Admin JobsOperations Admin Assistant JobsOperations Admin Assistant Jobs in San Ramon, CA

Operations Admin Assistant information

See San Ramon, CA salary details

$15

$26

$41

How much do operations admin assistant jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for operations admin assistant in San Ramon, CA is $26.07, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $28.22 per hour, depending on experience, location, and employer.

What is the difference between Operations Admin Assistant vs Administrative Assistant?

AspectOperations Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often similar certifications
Work EnvironmentTypically in operations or logistics departments, supporting specific operational functionsGeneral office settings, supporting various departments
Employer & IndustryBusinesses with operational or logistical needs, such as manufacturing, retail, or service industriesBroad range of industries including corporate, healthcare, education
Search & Comparison IntentPeople comparing operational support roles with administrative support rolesGeneral administrative support roles

The Operations Admin Assistant focuses on supporting operational functions within a company, often working closely with logistics or production teams. In contrast, an Administrative Assistant provides broader administrative support across various departments. While both roles require similar credentials and work environments, their primary responsibilities differ based on the department they serve.

What is the salary of an operations assistant?

The salary of an operations assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Benefits and work environment also influence overall compensation.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, with salaries reaching over $70,000 annually in some cases. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the highest salaries among administrative support roles.

What are the key skills and qualifications needed to thrive as an Operations Admin Assistant, and why are they important?

To thrive as an Operations Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes experience with ERP or CRM systems is often required. Excellent communication, time management, and multitasking abilities help set top performers apart in this role. These skills are crucial for ensuring smooth business operations, effective coordination, and supporting teams efficiently.

What are Operations Admin Assistants?

Operations Admin Assistants are professionals who support the daily administrative and operational functions of a business or organization. They handle tasks such as scheduling meetings, managing files and records, processing paperwork, and assisting with communication between departments. Their work helps ensure that operations run smoothly, deadlines are met, and teams have the support they need to focus on their core responsibilities. They often report to operations managers or supervisors and play a key role in maintaining organizational efficiency.

What does an operations administrative assistant do?

An operations administrative assistant supports daily business functions by managing schedules, handling correspondence, maintaining records, and coordinating communication between departments. They often use office software like Microsoft Office and may assist with inventory, data entry, and basic bookkeeping to ensure smooth operations.

How much do admin assistants get paid?

The average salary for an operations admin assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those in larger companies can earn higher wages. Benefits and additional compensation vary by employer and region.

What are some common challenges an Operations Admin Assistant might face and how can they be managed?

Operations Admin Assistants often juggle a variety of tasks such as scheduling, managing documentation, and supporting multiple team members, which can sometimes lead to competing priorities and tight deadlines. Staying organized, mastering time management, and proactively communicating with supervisors and colleagues can help manage these challenges. Utilizing productivity tools and maintaining a clear task list are also effective strategies for ensuring that nothing falls through the cracks. Regular check-ins with the operations team can help clarify priorities and foster a collaborative work environment.
What are popular job titles related to Operations Admin Assistant jobs in San Ramon, CA? For Operations Admin Assistant jobs in San Ramon, CA, the most frequently searched job titles are:
What job categories do people searching Operations Admin Assistant jobs in San Ramon, CA look for? The top searched job categories for Operations Admin Assistant jobs in San Ramon, CA are:
What cities near San Ramon, CA are hiring for Operations Admin Assistant jobs? Cities near San Ramon, CA with the most Operations Admin Assistant job openings:
Operations Admin Assistant jobs near you
Infographic showing various Operations Admin Assistant job openings in San Ramon, CA as of July 2026, with employment types broken down into 80% Full Time, 10% Temporary, and 10% Contract. Highlights an 90% In-person, and 10% Remote job distribution, with an average salary of $54,231 per year, or $26.1 per hour.
Administrative Officer

Administrative Officer

University of California San Francisco

San Francisco, CA • On-site

Full-time

Posted 4 days ago

University Of California San Francisco rating

8.9

Company rating: 8.9 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

32nd of 555 rated colleges and universities

Job description


Employment Duration: 8 months
Reporting to the Vice Dean of Administration and Finance, the Office Administrator is responsible for managing and completing special projects as assigned, coordinating events and meetings, and providing comprehensive executive, analytical, and administrative support to the Vice Dean of Administration and Finance and the School of Pharmacy Dean's Office.
The Administrative Officer assists the Vice Dean of Administration and Finance with space management, administrative functions, and special projects. The incumbent ensures the accuracy of space inventory, facilitates and oversees the day-to-day operations of shared facilities and space logistics, serves as backup to the Dean's Executive Assistant, assists with the Gallup Survey, and manages the School of Pharmacy wellness program in partnership with the campus.
This position requires discretion, independent judgment, and the ability to work autonomously in resolving sensitive or complex operational issues. Strong verbal and written communication skills, flexibility, and the ability to manage multiple priorities are essential.
Department Overview
The Dean's Office of the UCSF School of Pharmacy supports the agendas of the Dean, the School's three departments, the Organized Research Unit (ORU), and their faculty through its administrative and advisory units. The School of Pharmacy is the academic home to approximately 71 faculty and 701 WOS faculty. The School employs approximately 271 non-faculty personnel (residents, postdoctoral scholars, and students) and 220 staff and has an annual operating budget of approximately $170 million.
Key Responsibilities:
  • Manage, plan, and administer a range of administrative operations for the Dean's Office.
  • Provide executive-level administrative, operational, and staff support.
  • Manage the calendars of the Vice Dean and Vice Dean of Administration and Finance, coordinating complex appointments, meetings, and related logistics.
  • Serve as backup to the Dean's Executive Assistant.
  • Plan, coordinate, and implement Dean's Office department meetings, including preparation of agendas and meeting minutes.
  • Maintain and enhance the Dean's employee database.
  • Manage the School of Pharmacy employee wellness program in partnership with the campus wellness group.
  • Coordinate staff wellness activities, faculty lectures, volunteer events, retirement celebrations, holiday gatherings, and other special events.
  • Coordinate travel arrangements for Commencement VIP guests.
  • Prepare and manage correspondence for Apple Teaching Awards.
  • Manage special projects, including Town Halls, Full Faculty Meetings, Apple Teaching Awards, Mary Anne Koda-Kimble Innovation Seed Awards, and other Dean's Office initiatives.
  • Assist with procurement activities, including drafting and processing purchase orders and applying University procurement policies and procedures.
  • Coordinate and participate in human resources activities, including employment, training, classification, payroll documentation, and reporting.
  • Prepare and summarize financial and human resources reports.
  • Serve on departmental and organizational committees.
  • Develop and implement procedures for office supply inventory and equipment maintenance.
  • Coordinate annual equipment inventory activities with the Controller's Office.
  • Manage office supplies and administrative resources.
  • Administer facilities, space logistics, and equipment needs.
  • Serve as liaison with central IT and maintain information technology equipment inventory.
  • Serve as Access Administrator and Door Authorizer for the School of Pharmacy Dean's Office.
  • Serve as Space Coordinator, managing shared facilities and space logistics.
  • Coordinate facility renovations and maintenance with Facilities Management.
  • Act as departmental safety coordinator.
  • Assist with fundraising-related activities as needed.
  • Perform other duties as assigned.

Responsibilities
N/A
Qualifications
Required Qualifications
  • Bachelor's degree in a related field and/or equivalent experience or training.
  • Minimum of three years of related experience.
  • Thorough knowledge of University rules, regulations, processes, protocols, and procedures related to budget, accounting, fund management, and/or personnel management.
  • Strong interpersonal, verbal, and written communication skills, including active listening, critical thinking, advising, and counseling.
  • Knowledge of administrative operations including event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
  • Solid knowledge of common University-specific computer applications.
  • Ability to use discretion and maintain confidentiality.
  • Strong planning, analytical, problem-solving, and customer service skills.

Preferred Qualifications
  • Thorough knowledge of financial analysis and reporting techniques and/or human resources policies and procedures for staff and academic employees.
  • Experience assisting with program planning and collaborating with program or project staff.
  • Project management experience, including developing project plans with defined goals, deliverables, resources, budgets, and timelines for projects of moderate scope and complexity.

About Us
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Salary Information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

What University Of California San Francisco employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply