Operations Admin Assistant Jobs in Alaska (NOW HIRING)

Salary: $28.55 Hourly
Location : Borough Maintenance Facility - 47140 East Poppy Lane, Soldotna, AK
Job Type: Full-time
Department: SOLID WASTE
Division: SOLID WASTE ADMIN
Opening Date: 09/03/2026
Closing Date: 9/17/2026 5:00 PM Alaska
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Definition
Under the general direction and supervision of the Solid Waste Director or designee, the Administrative Assistant I/II provides administrative support to the Solid Waste department.
Minimum Qualifications
High school diploma or GED; Three years of combined administrative and accounting support experience. Type 50 wpm; operate 10-key calculator by touch; proficient with Microsoft Word, Excel, familiar with publication and finance computer programs; and ability to work with minimum supervision. Must possess a valid, unrestricted Alaska driver's license.
Administrative Assistant II: Possesses a developed knowledge of Solid Waste departmental process and protocol. Trained in the implementation and utilization of KPB specific financial system process and software. Trained in the specific KPB processes associated with purchasing and contracting. Trained in the utilization of KPB SW specific software systems associated with waste tracking. Trained in the utilization of database systems, to include SharePoint.
Essential Functions
Administrative Assistant: I
1.Answers emails, telephone, greets visitors, and ascertains nature of business and refers caller/visitor to appropriate individual(s).
2.Composes letters, maintains files and mailing lists, schedules appointments and meetings. Makes travel arrangements.
3.Collects, sorts and distributes incoming mail. Prepares bulk mailings of department materials.
4.Transcribes meeting notes from attended, and/or recorded meetings.
5.Types, copies and files correspondence, forms, reports, plan sheets and other records and solid waste department documents for solid waste construction, operations, and environmental programs. Assists in maintaining associated solid waste files.
6.Transfers and retrieves files to/from the records management archive.
7. Travels to local vendors on an as-needed basis to procure and transport departmental supplies and materials.
8.Develops information and promotion material for: departmental outreach, staff training, public presentations and displays. Assembles displays and participates in public promotion events.
9.Manages and edits the Solid Waste department web page.
Administrative Assistant II:
10.Provides general departmental information to solid waste vendors, contractors and the public regarding solid waste related matters, including: hours of operation, disposal locations, disposal process and policies and procedures.
11.Responsible for accounting functions including: Processes statements and tracks invoices relative to solid waste disposal fees. Processes invoices and purchases orders. Tracking solid waste accounts, grant and bond expenditures for projects. Assists in annual budget process. Compile, and analyze financial data for disposers, reports or other projects.
12.Supports the bidding process for department projects, operations, professional services, and supplies bidding, in compliance with KPB purchasing policies. Prepares and assembles documents associated with departmental purchase. Supports other staff in processing quote solicitation(s); gathering responsive bids and required documentation to support bid award and PO creation. Supports the issuance of short form contracts, related to periodic support services; assembling required documents and administering the DocuSign process.
13.Monitors solid waste user fee data collection software, provides staff training on software, and compiles, analyzes, and reconciles the data, including solid waste volumes and tonnages for disposers, reports, or other projects.
14.Maintains asset inventory of all major solid waste equipment and purchases.
15.Assists Solid Waste staff with the clerical preparation of permit applications and reporting requirements.
16.Supports the Administrative Assistant/Contract Administrator with the preparation of statistical reports and legal documents including: agreements, contracts, studies, memorandums, resolutions, ordinances and permits. Analyzes data through the use of Excel, database software or other analytic software tools.
17.Assists the Administrative Assistant/Contract Administrator with support to the Solid Waste Department, Central Peninsula Landfill, and satellite transfer facilities; including daily operational tracking of material disposal quantities and costs, purchasing functions, preparing contracts, data collection and input, tracking heavy equipment and leachate system data, maintaining asbestos records, and special projects.
Physical Demands
While performing the duties of this job, the employee is frequently required to communicate orally and to use hands and fingers dexterously to operate office equipment; regularly required to sit; and occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally transport up to 30 pounds. Specific vision abilities required include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position may require flying in small aircraft or travel by barge or boat.
We look forward to reviewing your application. Thank you for applying!
The Kenai Peninsula Borough is an EEO Employer. Applicants have rights under Federal Employment Laws:
Kenai Peninsula Borough Self-Insured Health/Rx /Dental/Vision Plans
• Coverage begins on date of hire into a regular position.
• Biweekly payroll (24 pay periods); employee's contribution (pre-tax) deduction
• Borough-provided contribution for HSA or HRA
High Deductible Health Plan
Calendar Year Deductible:
Individual - $2,000*
Family - $4,000*
Calendar Year Out-of-Pocket Maximum:
Individual - $5,500 In-Network / $15,000 Out-of-Network
Family - $9,000 In-Network / $30,000 Out-of-Network
A spousal coverage surcharge of $150 per month ($75 per pay period) will be assessed if an employee's spouse declines health coverage available through his or her employer and is enrolled in the KPB Plans, or if the spouse elects to enroll in a reduced benefit plan which shifts primary coverage to the Kenai Peninsula Borough Health Plan.
Prescription Drug Plan Note:
Calendar Year Deductible:
Individual - $2,000*
Family - $4,000*
* Medical and prescription deductibles are combined and cross-accumulate
* Medical and prescription out-of-pocket maximums are combined and cross-accumulate
Employee Health Premiums per Pay Period (24 per year):
Employee $47.50 ($95/month)
Spouse $47.50 ($95/month)
Children (1 - 5) $12.50 (per each child / $25 per child/per month)
Children (6+) $75 ($150 total/month)
Dental Plan
Calendar Year Deductible
Individual - $75 / Family - $250
Annual Maximum Benefit per Person - $2,500
Vision Plan
There is no deductible applicable to the Vision Plan.
Eligible expenses include eye exams, lenses and frames and contact lenses.
Dental/Vision Premiums per Pay Period (24 per year):
Coverage for employee and all eligible, enrolled dependents $15 ($30/month)
Borough Contribution to HSA or HRA
Health Savings Account
Calendar Year Contribution
$1,500 Individual / $3,000 Family
Health Reimbursement Arrangement
Calendar Year Contribution
$1,500 Individual / $3,000 Family
Employees who elect to participate in, and meet eligibility requirements for, the HRA or HSA, shall have the Employer's contribution, *pro-rated, deposited into their account in equal monthly installments during the first pay period paid on the first payday of each month.
Guardian Flight AirMed & LifeMed AK transportation
Discounted family membership for air ambulance services available at employee's expense.
Employee Assistance Program
Offered through Magellan Health, this program provides free support services to employees & their family. Options include limited counseling, wellbeing coaching, legal services & more.
Career Grants
Available to regular status, classified employees.
Flexible Spending Accounts
Employee funded via pre-tax deduction. These optional accounts include a Medical FSA for qualifying medical/dental/vision expenses, a Limited Purpose FSA for qualifying dental/vision expenses, or a dependent care FSA for qualifying childcare/eldercare expenses. All accounts have maximum annual limits set by the IRS & must be elected annually.
Group Life and AD&D
A life insurance policy for all regular status employees in an amount equal to the employee's annual salary. A $2,000 policy is also provided for spouse and dependent children.
Additional Group Life and AD&D
Additional life insurance available at employee's expense.
Supplemental Insurance Policies
Supplemental policies including accident, cancer, disability and critical illness available through Colonial Life at employee's expense via payroll deduction.
Pet Insurance
Discounted rates for pet insurance through MetLife available at employee's expense.
Personal Leave-Paid Time Off-PTO
Employees accrue 3.08 hours of PTO per full pay period from date of hire and it is available to use immediately. Accrual increases according to a 1, 2, 5, and 10-year schedule. New hires receive a lump sum of $1,000 upon completion of 12 months of
satisfactory service.
Holidays
Ten scheduled holidays plus two floating holidays.
Administrative Leave
Administrative employees who are overtime exempt under the Fair Labor Standards Act will receive up to 160 hours of administrative leave per year, as earned, to be used like annual leave.
Retirement
Enrollment in the State of Alaska Public Employees Retirement System (PERS) is mandatory. Employee/ Employer contributions dependent on PERS Tier Level employee is hired under.
Please note, PERS calculates service based on 6 hrs. per day/30 hrs. per week as full-time. If working less than this, your years of service (used to determine vesting schedule, retirement etc.) will be prorated accordingly. Please contact PERS for more information.
Supplemental Retirement Accounts
Available at employee's expense through MissionSquare Retirement. Options include an optional, employee-funded, pre-tax 457 deferred compensation program and/or a post-tax IRA.
*pro-rated is defined as $125.00 per month for an individual or $250.00 per month for a family, based on month of hire for new hires. This is based on the Boroughs contribution for a Full-Time employee of $1500.00 per year for an individual or $3000.00 per year for a family.
This is only a Summary Sheet. Please see full Medical/Rx and Dental/Vision Plans for schedule of benefits and coverage. Consult your current Collective Bargaining Agreement as well as applicable KPB policies/procedures regarding other benefits outlined above.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully, and certify that your responses can be verified from information within your application and by reference?

• Yes
• No

02
COVER LETTER: This job posting requires a cover letter attached to the application. Have you attached your cover letter, as required, which highlights my knowledge, skills, abilities and experience as they pertain to the responsibilities listed in the job description. I understand if this is not attached, my application will not be considered.

• Yes
• No

03
RESUME: This job posting requires a resume attached to the application. I understand if this is not attached, my application will not be considered.

• Yes
• No

04
Do you possess a high school diploma or GED?

• Yes
• No

05
Do you currently possess a valid Alaska driver's license?

• Yes
• No

06
Do you have three years of combined administrative and accounting support experience?

• Yes
• No

07
TYPING TEST: This job posting requires a typing test.Have you attached your typing skills test that meets the minimum required 50 wpm? You must attach your certified test results as delineated in the job posting.If you do not have test results available, save and submit your application when you have all documents ready to attach.

• Yes
• No

08
10-KEY: This job posting requires a 10-key test.Have you attached your 10-key skills test results to the application? Test can be taken online or at the Alaska Job Center or other testing center. Test must show name, and date and cannot be older than one year.If you do not have test results available, save and submit your application when you have all documents ready to attach.

• Yes
• No

09
Please provide name, address, email address, and conta