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Oncore Administrator Jobs (NOW HIRING)

UAB

CLINICAL RESEARCH ADMINISTRATOR III

Tampa, FL

$55K - $89K/yr

... Administrator III in the central Neurology Research Unit. The position is responsible for ... OnCore report analysis/research activity data analysis. * Advises PIs/study personnel on budgetary ...

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Oncore Administrator information

What is the difference between Oncore Administrator vs Clinical Trial Coordinator?

AspectOncore AdministratorClinical Trial Coordinator
CredentialsTypically requires a degree in life sciences or healthcare, with certifications in clinical data management or EDC systemsUsually holds a degree in health sciences, nursing, or related fields; certifications in clinical research are common
Work EnvironmentWorks primarily in clinical research settings, managing EDC systems like OncoreWorks in clinical sites or research offices, coordinating trial activities and patient enrollment
Employer & IndustryPharmaceutical companies, CROs, academic research institutionsHospitals, research sites, pharmaceutical companies

The Oncore Administrator focuses on managing the Oncore electronic data capture system, ensuring data accuracy and compliance. In contrast, the Clinical Trial Coordinator handles day-to-day trial operations, patient coordination, and site management. Both roles are essential in clinical research but differ in their primary responsibilities and focus areas.

What are the key skills and qualifications needed to thrive as an Oncore Administrator, and why are they important?

To thrive as an Oncore Administrator, you need expertise in clinical trial management, database administration, and an understanding of regulatory compliance, often supported by a degree in health informatics or related fields. Familiarity with the OnCore Clinical Trial Management System (CTMS), electronic data capture tools, and related reporting software is crucial. Strong problem-solving, attention to detail, and effective communication skills help in coordinating with research teams and ensuring data integrity. These skills are vital for maintaining accurate clinical trial records, supporting research operations, and ensuring regulatory adherence.

What is an Oncore Administrator?

An Oncore Administrator is a professional responsible for managing and maintaining the OnCore Clinical Trial Management System (CTMS) used by research organizations and academic medical centers. They handle system configuration, user access, training, and support to ensure efficient study management and regulatory compliance. Oncore Administrators also collaborate with research teams to streamline workflows, troubleshoot technical issues, and implement process improvements within the OnCore platform.

What are some common challenges Oncore Administrators face when managing clinical trial data, and how can they address them?

Oncore Administrators often encounter challenges such as ensuring data accuracy across multiple studies, managing user access, and staying compliant with regulatory requirements. To address these challenges, administrators should establish clear data entry protocols, regularly audit system records, and provide ongoing user training. Collaborating closely with research coordinators and IT support teams also helps in resolving technical issues quickly and maintaining data integrity.
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Oncore Administrator jobs near you
Infographic showing various Oncore Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 10% Part Time, 1% Temporary, and 4% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

OnCore Operations Intake Specialist

UPMC Senior Communities

Pittsburgh, PA • On-site

$27.89 - $48.21/hr

Full-time

Posted 18 days ago

Job description

Purpose:
Under the direction of the Senior OnCore Administrator, this technical position is responsible for coordinating the intake and initial setup of clinical research studies within the OnCore Clinical Trials Management System (CTMS). It plays a critical role in supporting clinical research operations by managing the protocol build process. This position serves as a liaison between study teams and external vendors, ensuring timely and accurate setup of protocol shells, study calendars, and budgets. The specialist is responsible for initiating builds, maintaining task lists, implementing quality control processes to ensure data integrity and compliance, and training staff.
Please note that this position is in-office three days per week.
Must be legally authorized to work in the United States, without requiring, now or in the future, sponsorship for employment visa status. UPMC does not offer any type of sponsorship (H-1B, permanent residence, etc. ) UPMC does not participate in STEM OPT.
Responsibilities:
  • Create and configure protocol shells in OnCore for new and existing studies
  • Input study information received from study teams into OnCore
  • Manage the study calendar and budget build process within OnCore
  • Implement quality control (QC) checks to ensure accuracy of calendar and budget details
  • Build study specifications directly in OnCore when applicable
  • Act as the primary liaison between study teams and external vendors
  • Submit protocol build requests to vendors and respond to vendor queries in a timely manner
  • Follow up with study teams as needed to gather missing information or clarify requirements
  • Process New Study Start-Up Forms and Protocol Amendments
  • Maintain and update task lists to reflect current project status
  • Track all protocol builds and maintain documentation for audit readiness
  • Train staff as necessary
  • Perform additional duties as assigned in support of calendar build coordination

Qualifications:
  • Bachelor's degree in a health-related, scientific, or technical field preferred
  • Three years of related hands-on experience developing, maintaining, and validating OnCore calendar builds for clinical trial visits, procedures, and study milestones is required.
  • Experience with OnCore CTMS platforms is required.
  • Demonstrated ability to work independently and manage multiple protocols and deadlines simultaneously.
  • Strong organizational and communication skills
  • Ability to manage multiple projects and deadlines
  • Detail-oriented with a focus on data accuracy and quality assurance
  • Comfortable working independently and collaboratively across teams

Licensure, Certifications, and Clearances:
  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

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