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Office Services Representative Jobs (NOW HIRING)

K2services

Office Services Supervisor

New York, NY · On-site

$26/hr

We are seeking a motivated and client-focused Office Services Supervisor to lead the daily ... Serve as the primary point of contact between Opensity, client representatives, and on-site ...

UCP Long Island

MANAGER OFFICE SERVICES

Hauppauge, NY · On-site

$65K - $71K/yr

Develops procedures and policies for the delivery of office services such as document processing ... The requirements listed below are representative of the knowledge, skill, and/or ability required.

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How much do office services representative jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for office services representative in the United States is $19.57, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.12 per hour, depending on experience, location, and employer.

What is an office services representative?

Office Services Representatives are professionals responsible for supporting the daily operations of an office. Their duties often include handling mail distribution, managing office supplies, assisting with facility maintenance, and providing general administrative support to staff. They play a key role in ensuring the workplace runs smoothly and efficiently, acting as a point of contact for office needs and coordinating with vendors and service providers. This position is essential for maintaining an organized and productive office environment.

What are the key skills and qualifications needed to thrive as an office services representative?

To thrive as an Office Services Representative, you need strong organizational abilities, attention to detail, and a high school diploma or equivalent. Familiarity with office equipment, mail distribution systems, and document management software is typically required. Excellent communication, customer service skills, and a proactive attitude help you stand out in this position. These competencies ensure efficient office operations, reliable support to staff, and a positive work environment.

What are the most common challenges faced by office services representatives, and how can they be managed effectively?

Office Services Representatives often juggle multiple tasks such as managing mail distribution, coordinating office supplies, and supporting facility operations, which can create competing priorities. The fast-paced environment may require quick adaptation to last-minute requests or changes. Developing strong organizational and communication skills, as well as staying proactive in anticipating office needs, can help manage these challenges effectively. Working closely with team members and maintaining clear communication with different departments also ensures smoother operations and better problem-solving.

What is the difference between Office Services Representative vs Receptionist?

AspectOffice Services RepresentativeReceptionist
Primary RoleManages office operations, supplies, and administrative support tasksGreets visitors, answers phones, and handles front desk duties
CredentialsTypically high school diploma; some roles prefer administrative or office management experienceHigh school diploma usually sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk or reception area
Employer UsageCorporations, government agencies, large organizationsBusinesses, medical offices, hotels

While both roles support office functions, the Office Services Representative handles broader administrative tasks and office management, whereas the Receptionist primarily manages front desk and visitor interactions. Understanding these differences helps in choosing the right career path or job search focus.

What's the easiest office services representative job to get?

Entry-level office services representative positions typically require basic administrative skills, good communication, and familiarity with office equipment. These roles often do not require extensive experience or specialized certifications, making them accessible for job seekers with minimal prior office work experience.

What cities are hiring for Office Services Representative jobs?

Cities with the most Office Services Representative job openings:

Who are the top companies hiring for Office Services Representative jobs?

The top employers for Office Services Representative jobs are:

What are popular job titles related to Office Services Representative jobs?

For Office Services Representative jobs, the most frequently searched job titles are:

Office Services Representative jobs near you
Infographic showing various Office Services Representative job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $40,709 per year, or $19.6 per hour.

Office Services Specialist

Boston, MA • On-site

SPS North America
See more jobs at SPS North Americaexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 25 days ago

Job description

Job Title: Field Support Specialist
Reports To: The Field Support Specialist, will report to the Client Services Supervisor, Client Services Manager, Human Resources, or equivalent leadership.
Job Overview:
The Field Support Specialist will be assigned to provide backfill coverage within their assigned region, filling in for staff that will be on scheduled and unscheduled time off. This position requires flexibility as there will be multiple locations the FSS could be assigned to. This assignment could also be same day assignments based on unscheduled call outs needing immediate support. This position is recognized as a critical role for customer satisfaction, continuity of business, and meeting our service level agreements. The goal for this role is to ensure customers are supported with continuous coverage in conformance of our service level agreements.
The FSS Representative provides exceptional overall office services experience, delivering operational functions in the following service lines: shipping & receiving, print & binding, facilities, hospitality, concierge, reception, data entry, document scanning, inventory/supplies management, and other processes which may be tailored to specific sites within the scope of our core business lines and service level agreements. Training will be facilitated at SPS sites within that region to establish FSS familiarity with the other SPS sites.
Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service.
Duties and Responsibilities:
Mail Services
  • Provides exceptional world class service to all clients (in all forms of communication).
  • Processes inbound and outbound accountable and flat mail/packages and sorts by recipient/department utilizing manual or electronic chain of custody procedures.
  • Performs duties associated with the shipping and receiving of materials such as packaging and sealing shipments.

Reprographics Services
  • Assists with copy/print production and/or monitoring the copy/print equipment for satisfactory functionality.
  • Provide binding services such a GBC, Velo, Coil, and Wire Internal
  • Performs daily key operations of convenience multi-function devices (ensuring functionality, replenish toner/paper).
  • Performs duties of scanning and imaging documents and light copy/print reproduction services.

Office Services
  • Maintains the Office Services Center area in a neat and orderly fashion.
  • Service and replenish the pantry, conference, kitchen, or meetings areas.
  • Provides general and preventative office maintenance & repair duties.
  • Oversees office equipment maintenance and safety tests.
  • Breakroom organization, cleaning, and stocking.
  • Meeting room and conference room set ups.
  • Monitors level of office supplies on the floors while replenishing.
  • Inventories office supplies and orders accordingly.

Front of House
  • Provides reception or concierge (front of office) coverage as needed.
  • Welcome guests receive and catalog guest information, and orient new clients.
  • Represent SPS Global and our clients positively in all interactions (in person, on the
    phone, and over email)
  • Oversee the quality of the lobby concierge experience while demonstrating a spontaneous desire to assist others and provide excellent service
  • Exhibit a courteous and gracious personality even in stressful situations and builds professional relationships with customers and other teams.
  • Receiving guests and contacting associated client host, coordinating with Building Security, and managing access levels for clients.
  • Answers and properly routes global calls,
  • Logs visitors into the registration system.
  • Provides light administrative support to staff as directed

Competencies:
  • Strong verbal and written communication skills.
  • Excellent customer service skills.
  • MS Office Suite experience with intermediate to expert competency.
  • Ability to handle multiple tasks simultaneously.
  • Good organizational skills.
  • Working knowledge of MFD (Multi-Functional Device) equipment.
  • Requires knowledge and understanding of shipping/receiving procedures and ability to comprehend instructions.
  • Possesses ability to work independently and capable of completing projects.
  • Proactively seeks out additional work during downtime.
  • Builds professional relationships with customers and other teams.
  • Maintains professionalism and composure when interacting with all employees.

Qualifications and Education Requirements:
  • High School Diploma (or equivalent) required.
  • 6+ months prior work experience preferred.
  • Ability to work assigned work hours determined by manager.
  • Excellent organizational and time management skills.
  • Analytical abilities and aptitude in problem-solving.
  • Superb written and verbal communication skills.
  • Current knowledge or ability to learn computer-based systems required for functions of position.
  • Required to maintain an overall professional appearance and attitude.
  • Adhere to all policies and procedures required.

Physical Demands:
  • Approximately 50% of the time this position requires the below physical demands.
  • Fine and/or gross motor skills, including the ability to grasp, lift and/or carry 25 lbs. individually and 50 lbs. with assistance.
  • Ability to walk bend, kneel, stand, and/or sit for an extended period of time.
  • Manual dexterity required for operating office machinery and use of equipment such as ladders and binding machinery.
  • Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and ability to match or detect differences between colors, including shades of color and brightness (MFP color calibration and print requests require this ability).

Travel:
  • Travel is an essential part of the Field Services Specialist role and it is mandatory to have access to a reliable means of transportation.
  • Assignments can include traveling from one SPS site to another SPS site after your arrival to your "home" location as required by business need.
  • Travel distance will be predominately within the FSS's assigned region

Other Duties:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Compensation:
The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors.
Vacancy Status:
This posting is for an existing vacancy.
Pay Range
$22-$24 USD
WHAT WE OFFER
  • Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
  • Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
  • We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
  • Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason.
  • Bonuses: Are available for employee and client referrals for current employees.
  • Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts.
    • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS
SPS is a global workplace solutions and business transformation company operating in more than 20 countries. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings.
Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies.
At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.
SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.
Colorado only:We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.
To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process
SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.
To view our privacy policy, click on the link below: Data Privacy Statement
Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.

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