Office Services Representative Jobs (NOW HIRING)

The Office Services Clerk will provide general assistance and backup coverage to all areas of the Office Services Department including, but not limited to: purchasing, reception, hosting, printers and fax, messenger and mail services and the copy center. This role will perform a variety of tasks that keep the office running smoothly behind the scenes. This dynamic role requires adaptability, exceptional interpersonal skills, and the ability to maintain professionalism while handling a variety of responsibilities throughout the firm.

Essential Duties/Responsibilities:

• Handles phones, email traffic and reception duties in a highly professional manner as assigned.
• Maintains inventory required in each floor's local supply room. Reports inventory needed to purchasing personnel and assists purchasing as needed.
• Helps maintain individual kitchen areas, including making coffee, replenishing supplies, and performing light cleaning duties in kitchens, offices, and common areas as assigned.
• Provides host services such as food and beverage setup and cleanup for a variety of functions, including daily luncheons, regular meetings, and client conferences as assigned.
• Cleans vacant office spaces in preparation for new occupants as assigned.
• Operates all firm copy and binding equipment as needed.
• Operates all firm postal equipment as needed.
• Sorts and distributes incoming mail and posts outgoing mail as needed.
• Picks up and delivers interoffice distribution, mail and faxes as needed and in compliance with the Firm's loss prevention guidelines.
• Assists attorneys and staff regarding the operation of all facets of the Office Services Department.
• Completes requested pickups, deliveries and filings in downtown and Denver metro area as needed.
• Assists maintenance personnel in moving furniture, changing light bulbs and other minor repair duties.
• Properly completes all paperwork required in assigned area of responsibility.
• Assists Fax/Printer Technician with fax operations and toner cartridge replacement as needed.
• Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm's overall objectives.

Competencies:

Communication: Understands the importance of and demonstrates verbal, written, and non-verbal communications.

Customer/Client Experience: Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.

Job Knowledge & Technical Skill: Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.

Team Player: Works within team and cross-functionally to meet required results.

Job Qualifications (Education, Experience and Certification):

• High school diploma or GED/equivalent required.
• Two (2) + years' experience in a hospitality or professional office environment required; law firm experience preferred.
• Proficiency with telephone systems and reception procedures.
• Strong organizational skills with demonstrated ability to manage inventory, ordering, and supply stocking.
• Public relations skills required representing the firm in a pleasant and highly professional manner to clients and personnel both directly and by telephone.
• Time management: organization and judgment to manage workflow; accurate handling of numerous details associated with a wide variety of concurrent tasks.
• Ability to work under pressure; meet deadlines; maintain a pleasant phone voice; direct the work of others; work and think independently; resolve conflicts and prioritize.
• Demonstrated ability to build positive working relationships, collaborate effectively with colleagues, and maintain a high level of professionalism in all interactions.
• Strong judgment, discretion, and ability to handle confidential information appropriately.
• Flexibility in working hours to complete priority projects and provide coverage across all Office Services functions.
• Requires excellent computer skills, including proficiency in Microsoft Suite, especially Microsoft Word, Excel, and Outlook.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least fifty (50) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Compensation:

Holland & Hart offers of employment take into consideration a candidate's education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. Salary Range $19.29 - $29.66. A discretionary bonus may be available based upon performance.

Application Window:

The application window is anticipated to close on or after September 25, 2026. Holland & Hart reserves the right to close the position prior to or after this date.

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.