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How much do office paraprofessional jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for office paraprofessional in the United States is $16.47, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $18.75 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Office Paraprofessional, and why are they important?

To thrive as an Office Paraprofessional, you need strong organizational skills, attention to detail, and a basic understanding of office procedures, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and sometimes basic database systems is typically required. Excellent communication, reliability, and a collaborative mindset are standout soft skills for this role. These abilities ensure efficient office operations, effective support for staff and students, and a positive work environment.

What is an office paraprofessional?

An office paraprofessional is a support staff member who assists with a variety of administrative and clerical tasks in an office setting, often within schools or educational institutions. Their duties typically include managing files, answering phones, handling correspondence, scheduling appointments, and supporting teachers or administrators with daily activities. Office paraprofessionals help ensure that the office runs smoothly and efficiently, providing essential support to both staff and visitors.

How does an Office Paraprofessional typically collaborate with teachers and administrative staff during a school day?

Office Paraprofessionals play a vital support role by assisting teachers with classroom materials, managing paperwork, and coordinating communication between staff, students, and parents. They often help maintain records, schedule meetings, and ensure that daily operations run smoothly. Collaboration involves frequent interaction with both teaching and administrative teams to address immediate needs, solve logistical challenges, and support educational initiatives. This team-oriented environment provides opportunities to develop strong organizational and interpersonal skills, which are valuable for career growth within school administration.

What is the difference between Office Paraprofessional vs Administrative Assistant?

AspectOffice ParaprofessionalAdministrative Assistant
Required CredentialsHigh school diploma; some roles may require certificationsHigh school diploma; often additional certifications preferred
Work EnvironmentSchools, educational settings, or office environmentsCorporate, government, or organizational offices
Employer & Industry UsagePrimarily in education sectorAcross various industries including business and government
Common Search & ComparisonOften compared for support roles in office settingsMore administrative duties, broader scope

The main difference between an Office Paraprofessional and an Administrative Assistant lies in their typical work environments and focus. Office Paraprofessionals usually work in educational settings supporting teachers and students, while Administrative Assistants serve in diverse industries managing office tasks. Both roles require similar credentials but differ in daily responsibilities and industry usage.

More about Office Paraprofessional jobs
What states have the most Office Paraprofessional jobs? States with the most job openings for Office Paraprofessional jobs include:
What job categories do people searching Office Paraprofessional jobs look for? The top searched job categories for Office Paraprofessional jobs are:
Office Paraprofessional jobs near you

Office Paraprofessional

West Fargo Public Schools

West Fargo, ND • On-site

$17.75 - $19.95/hr

Full-time, Contractor

Posted 21 days ago

Job description

Position Type:
Paraprofessionals/Office Paraprofessional
Date Posted:
6/5/2026
Location:
Cheney Middle School
Closing Date:
07/03/2026
Job Description
Position Title: Office Paraprofessional
Location: Cheney Middle School
Department: Paraprofessionals
Reports To: Building Principal
Term: Ongoing 9-month position following school calendar
Schedule: Mon-Fri - Approx. 7.5 hours/day.
Salary: Position follows the Classified Salary Schedule 2026-2027 at A130. Starting salary begins at $17.75-$19.95/hour, based on experience.
Date of last review: June 2026
SUMMARY: The Office Paraprofessional supports the administrative assistant and building administrators, staff, learners, parents/guardians, and the wider school community by performing district procedures, policies, and systems.
To Apply: Please complete the application and include three references.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty and requirement satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned)
Collaboration:
  • Assists in supervising learners before & after school, during recess, and at lunchtime.
  • Assists visitors to the building office including learners, parents/guardians, and substitute educators/paraprofessionals.
  • Partners with other school staff to ensure efficient and effective functioning of the school.
  • Assists with registering new learners through data entry, gathering documentation, and ensuring completeness.
  • Develops positive working relationships with staff, learners, colleagues, parents/guardians, and the wider school community.

Communication:
  • Answers telephone calls and provides information and assistance to callers.
  • Maintains learner attendance records for applicable audiences and follow up actions.
  • Prepares, copies, and distributes notices, memoranda, or other correspondence for the purpose of informing school employees regarding activities, events, or other work-related matters.
  • Connects and shares ideas through appropriate/applicable formats to express thoughts and ideas with integrity.
  • Responds to inquiries from learners, parents/guardians, parents, and wider district staff by providing information, facilitating communication amongst involved parties, and providing direction, as necessary.

Compassion:
  • Understands the complexities of cultural and global issues and how they relate to employee and learners' experiences.
  • Partners with others to resolve potential controversy and conflict through respectful discussion.
  • Proactively seeks to understand the ideas, opinions, and skills of others.

Creativity:
  • Assists with preparation of displays and bulletin boards.
  • Connects with team members and shares ideas in an effort to improve the overall learner and employee experience.

Critical Thinking:
  • Assists in maintaining documents, files, and records for the purpose of providing up to date references and audit trails for compliance purposes.
  • Reasons, interprets, and analyzes information to generate new knowledge and understanding.

Reflection:
  • Maintains communication with supervisor and director regarding general feedback, career advancement opportunities, and areas of growth opportunities.

Resilience:
  • Maintains composure while dealing with stressful situations.
  • Proactively seeks out resolutions and takes initiative to resolve knowledge gaps.

Responsibility:
  • Assists in maintaining inventory of supplies and materials.
  • Distributes incoming mail appropriately and sends outgoing mail.
  • Assists in upholding and enforcing school rules and district policies and procedures.
  • Provides basic school health/nursing support when the nurse is assisting other learners or is offsite.
  • Dispenses medication to learners, following the Medication Administration protocol.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the essential duties and responsibilities of this role, the employee is regularly required to reach with hands and arms.
  • While performing the essential duties and responsibilities of this role, the employee is regularly required to stand, walk, bend, talk, and hear.
  • The specific vision abilities required for this role include close and peripheral vision.
  • The employee may be required to lift up to ~30 pounds.
  • The employee must work with the public and various WFPS staff while simultaneously managing several competing demands.
  • The employee will work in an environment that has a quiet to loud noise level.

Education and/or Experience:
  • High School Diploma or General Education Degree (GED).
  • Associate's Degree is preferred.
  • Experience working with computers and programs such as Office 365, PowerSchool, Outlook, and Excel is preferred.
  • Prior office experience preferred.
  • Prior experience as an administrative assistant is preferred.
  • Experience working in a middle school setting is preferred.
  • Experience working with complex learner behaviors is preferred.

Language Skills:
  • Ability to read, write, and comprehend simple instructions and short correspondences in the English language.
  • Ability to communicate effectively verbally, expressively, and reactively.

Other Skills and Abilities:
  • Exercise confidentiality, discretion, and good judgement.
  • Adhere to the assigned work schedule by maintaining regular and punctual attendance.

SUPERVISORY RESPONSIBILITIES:
  • None.

The West Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other protected status by law. External applicants are eligible for ND Veteran's Preference: North Dakota veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a form DD214, and if claiming disabled veteran's status, a current letter of disability. West Fargo Public Schools is committed to diversity, equity, and inclusivity in all hiring and employment practices. Applicants who incorporate a holistic perspective and a commitment to inclusion are encouraged to apply.
Attachment(s):
  • WFPS - Office Para - CMS.pdf

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