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Office Management Assistant Jobs (NOW HIRING)

Molly Maid

Office Manager/Assistant

Boca Raton, FL · On-site

$38K - $46K/yr

Assistant Operations Manager Type of Job: Full Time on-site work (not remotely neither work from ... Requirements: * 2-3 years of experience in office management, recruiting, training, or customer ...

Molly Maid

Office Manager/Assistant

Boca Raton, FL

$38K - $46K/yr

Assistant Operations Manager Type of Job: Full Time on-site work (not remotely neither work from ... Requirements: * 2-3 years of experience in office management, recruiting, training, or customer ...

City of Long Beach

MANAGEMENT ASSISTANT

Long Beach, CA · On-site

$91K/yr

... Office and Financial Management. * Take a leadership role on challenging city-wide projects ... Management Assistants are considered key members of the City Management Team and will have the ...

CloudHQ LLC

Part-Time Office Assistant

Washington, DC · On-site

$19 - $25/hr

Under supervision of management, scan and code paper files, and organizing off-site records ... Office Management for supply ordering * Assist with set-up and breakdown of in-office catered ...

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Office Management Assistant information

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$31

How much do office management assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for office management assistant in the United States is $22.06, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $25.24 per hour, depending on experience, location, and employer.

What is the difference between Office Management Assistant vs Administrative Assistant?

AspectOffice Management AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma; often similar certifications in office support
Work EnvironmentOffice settings, supporting management and team operationsOffice environments, providing clerical and administrative support
Employer & Industry UsageBusinesses, government agencies, nonprofitsSimilar industries, often overlapping roles

Both roles involve supporting office functions, but Office Management Assistants typically handle more coordination and management tasks, while Administrative Assistants focus on clerical support. The roles are often interchangeable depending on company size and structure.

What does an office management assistant do?

An office management assistant supports daily office operations by handling administrative tasks such as scheduling, correspondence, filing, and data entry. They often use office software like Microsoft Office and may coordinate communication between departments to ensure smooth workflow.

What cities are hiring for Office Management Assistant jobs?

Cities with the most Office Management Assistant job openings:

What are the most commonly searched types of Office Management jobs?

The most popular types of Office Management jobs are:

What states have the most Office Management Assistant jobs?

States with the most job openings for Office Management Assistant jobs include:

What are popular job titles related to Office Management Assistant jobs?

For Office Management Assistant jobs, the most frequently searched job titles are:

Office Management Assistant jobs near you
Infographic showing various Office Management Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution, with an average salary of $45,895 per year, or $22.1 per hour.

Senior Management Assistant/Office Manager

Culpeper, VA • On-site

Swift
See more jobs at Swiftexternal

Other

Posted 25 days ago

Job description

ABOUT US
We're the world's leading provider of secure financial messaging services, headquartered in Belgium. We are the way the world moves value - across borders, through cities and overseas. No other organisation can address the scale, precision, pace and trust that this demands, and we're proud to support the global economy.
We're unique too. We were established to find a better way for the global financial community to move value - a reliable, safe and secure approach that the community can trust, completely. We're always striving to be better and are constantly evolving in an ever-changing landscape, without undermining that trust. Five decades on, our vibrant community reflects the complexity and diversity of the financial ecosystem. We innovate diligently, test exhaustively, then implement fast. In a connected and exciting era, our mission has never been more relevant. Swift now has a presence in 200+ countries and legal territories to serve a community of more than 12,000 banks and financial institutions.
Sr. Manager Assistant/Office Manager
In this role, you will provide comprehensive administrative support to site management and department leaders while helping ensure that daily operations, meetings, events, travel, and special initiatives are coordinated efficiently.
What to Expect:
In this role you will:
  • Manage site administrative responsibilities, organize and facilitate meetings, and coordinate with responsible groups to support the effective upkeep and operation of the site.
  • Review Visitor Access Forms in ServiceNow and serve as the Site Manager's delegate for visitor request approvals.
  • Perform administrative or technical duties related to the activities of supported managers or departments.
  • Plan and coordinate logistics for team meetings, off-sites, departmental gatherings, customer visits, and special occasions.
  • Support on-site and off-site events by working with external vendors to select venues, catering, and entertainment, and coordinate with employees at other locations as needed.
  • Arrange travel for supported managers, initiate travel requests, and process and submit expense reports.
  • Collect and prepare materials for reports, meetings, and presentations; attend meetings and record minutes when required.
  • Maintain Outlook calendars and update the U.S. On-Call calendar in ServiceNow.
  • Participate in special projects and initiatives outside the normal administrative scope as needed.
  • Provide backup coverage for other administrative team members upon request.
  • Demonstrate awareness of relevant policies, processes, and procedures, and recommend improvements where appropriate.
What will make you successful:
We are seeking professionals with:
  • 5 or more years of progressive experience as an office manager, administrative assistant, executive assistant, or in a comparable role supporting senior leaders in a complex, fast-paced organization.
  • Demonstrated experience managing complex calendars, recurring meetings, competing priorities, conference rooms, video conferencing, and schedules across global time zones.
  • Experience coordinating site operations, workplace logistics, corporate events, executive visits, town halls, trainings, vendors, catering, facilities, access, and budgets.
  • Hands-on experience preparing agendas and meeting minutes, tracking action items, arranging domestic and international travel, and processing expense reports.
  • Experience using enterprise systems such as Workday, ServiceNow, and SAP Concur, with a proven ability to handle confidential information, manage multiple deadlines, and communicate effectively with senior leaders and internal and external stakeholders.

What we offer
We give you the freedom to be yourself. We are creating an environment of unique individuals - like you - with different perspectives on the financial industry and the world. A diverse and inclusive environment in which everyone's voice counts and where you can reach your full potential.
We are committed to an inclusive and accessible recruitment process. If you require a reasonable accommodation related to accessibility during your application or interview, please contact accessibility-Sysgroup@swift.com or indicate this in your application.
Please note that this mailbox is not monitored for general recruitment enquiries and should only be used for accessibility or accommodation-related requests (for example related to vision, hearing or neurodiversity).
All requests are confidential and will not affect your candidacy.
Don't meet every single requirement? At Swift, we are dedicated to building a workplace where people can bring their full selves and ideas to the team, so if you are excited about this role, we encourage you to apply even if you do not meet every single qualification.

Apply