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Office Management Coordinator Jobs (NOW HIRING)

Beacon Pointe Advisors

Office Management Associate

Warsaw, IN · On-site

$14.25 - $19.25/hr

Coordinating office operations, maintaining supplies and reordering as needed, keeping kitchen and ... Correspondence with building management regarding work order requests, or suite, building and ...

Socket.dev

Office Management Specialist

Washington, DC · On-site

$60 - $80/hr

The ideal candidate will manage a variety of administrative and office management functions while ensuring the timely coordination, review, and routing of executive-level correspondence. This role ...

New

One Federal Solution

$60 - $80/hr

The ideal candidate will manage a variety of administrative and office management functions while ensuring the timely coordination, review, and routing of executive-level correspondence. This role ...

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Office Management Coordinator information

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How much do office management coordinator jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for office management coordinator in the United States is $20.61, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.08 per hour, depending on experience, location, and employer.

What is the difference between Office Management Coordinator vs Administrative Assistant?

AspectOffice Management CoordinatorAdministrative Assistant
CredentialsTypically requires high school diploma or associate degree; some roles prefer certifications in office administrationUsually requires high school diploma; some roles may prefer administrative certifications
Work EnvironmentManages office operations, coordinates staff, oversees supplies and facilitiesProvides clerical support, schedules appointments, handles correspondence
Employer & Industry UsageCommon in corporate, healthcare, and educational settings for office coordinationWidely used across industries for administrative support roles

The Office Management Coordinator focuses on overseeing overall office operations and staff coordination, while the Administrative Assistant provides clerical support and handles daily administrative tasks. Both roles are essential for smooth office functioning but differ in scope and responsibilities.

Is an office management coordinator job in demand?

Office management coordinator roles are in steady demand as organizations seek professionals to oversee administrative functions, improve office efficiency, and manage staff. The job outlook is positive, especially for those with strong organizational skills and experience with office software and systems. Demand may vary by industry and location but generally remains stable due to ongoing administrative needs.

What cities are hiring for Office Management Coordinator jobs?

Cities with the most Office Management Coordinator job openings:

What are the most commonly searched types of Office Management jobs?

The most popular types of Office Management jobs are:

What states have the most Office Management Coordinator jobs?

States with the most job openings for Office Management Coordinator jobs include:

What are popular job titles related to Office Management Coordinator jobs?

For Office Management Coordinator jobs, the most frequently searched job titles are:

Office Management Coordinator jobs near you

Office Coordinator

Cincinnati, OH • On-site

Cool Times Heating and Cooling
See more jobs at Cool Times Heating and Coolingexternal

$18 - $24/hr

Part-time

Posted 6 days ago

Job description

Job Overview

Cool Times Heating and Cooling is seeking a motivated, organized Office Coordinator to support daily HVAC operations. This role is critical to delivering an exceptional customer experience and ensuring seamless coordination between our office, general contractors (GCs), and subcontractor teams. Ideal candidates thrive in fast-paced environments, work independently, communicate professionally, and are eager to grow with our expanding team. We are looking for a highly motivated individual who can contribute to the smooth operation of our office. If you have the required skills and experience, we encourage you to apply.
 
Location

This position is based at our office in Cincinnati, OH 45249 (7225 Edington Dr) and is not eligible for remote work.
Job Type & Pay

  • Job Type: Part-time (starting at 20 hours/week, potential to become full-time)
  • Pay: Negotiable based on experience, plus year-end performance-based bonus opportunity
  • Career Path: Entry-level role leading to office management, with potential to advance based on outstanding performance.
Reporting Structure

Reports directly to Owner / Management. Coordinates with Cool Times Team members, accounting, general contractors, subcontractors, and field operations.

Responsibilities

Front Desk & General Office Management

  • Manage front desk: greet visitors, answer calls, and route inquiries professionally.
  • Handle incoming/outgoing communications with excellent etiquette.
  • Maintain and organize physical and electronic files, records, and documents.
  • Transmit material orders, invoices/bills, and receipts to the contract accounting team.
HVAC Job Tracking

  • Collect, document, and route customer/GC inquiries, service needs, and job details.
  • Respond promptly to inquiries and follow up on open requests.
  • Track proposals, contracts, work orders, change orders, invoices, and payments.
  • Create and track GC proposals and subcontractor contracts.
  • Reconcile subcontractor progress (dates, work, locations) to ensure billing accuracy.
  • Coordinate with vendors and order supplies to support field operations.
Electronic Documentation Management

  • Maintain organized project files in MS Office and Google Drive with version control.
  • Learn and utilize Procore (or client PM software) to upload submittals, invoices, and correspondence.
  • Ensure accurate, timely documentation of service records, invoices, and job files.
  • Support accounts payable/receivable processing and reconciliation.

Skills

  • Strong interpersonal and verbal/written communication skills.
  • High attention to detail, accuracy, and multitasking under shifting timelines.
  • Highly Proficient in MS Office, Google Drive, and Procore (or willing to learn Procore on the job).
  • Ability to work independently with minimal supervision.
  • Flexibility to assist others with tasks outside the core job description.
  • Eagerness to adopt new processes, tools (including AI), and HVAC terminology.

Experience & Qualifications

Required

  • Ability to work independently with minimal supervision.
  • Strong communication, organizational, and interpersonal skills.
  • High Proficiency with MS Office, Google Drive, and office systems.
  • Strong situational assessment and problem-solving abilities.
Preferred

  • 5+ years of office management/bookkeeping experience (including 2–5 years of customer service or other transferable experience.)
  • Construction or trade industry experience within a small business (e.g., HVAC, plumbing, electrical).
  • Experience with Procore or similar construction management software.