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Office Management Coordinator Jobs (NOW HIRING)

Shimmick

Office Management Specialist

San Jose, CA · On-site

$32 - $36/hr

Coordination with subcontractors. * Management of project insurance requirements with ... Manage project office facilities. * Stock and inventory control for office-related quipment and ...

VIVA USA INC

Case Management Coordinator

Miami, FL · On-site

Case Management Coordinator is responsible for telephonically and/or face to face assessing ... Office including Excel competent Bilingual - Spanish / English (required) Qualifications: FLUENT ...

Socket.dev

Office Management Specialist

Seattle, WA · On-site

$32 - $36/hr

Coordination with subcontractors. * Management of project insurance requirements with ... Manage project office facilities. * Stock and inventory control for office-related equipment and ...

Shimmick

Office Management Specialist

Seattle, WA · On-site

$32 - $36/hr

Coordination with subcontractors. * Management of project insurance requirements with ... Manage project office facilities. * Stock and inventory control for office-related equipment and ...

Shimmick

Office Management Specialist

Seattle, WA · On-site

$32 - $36/hr

Coordination with subcontractors. * Management of project insurance requirements with ... Manage project office facilities. * Stock and inventory control for office-related equipment and ...

Sun Technical

Office Coordinator

Pasadena, TX · On-site

$16.50 - $22/hr

We are seeking candidates with small office management experience. This is not a receptionist role, you will be working independently as part of a financial team. If you are a detail-oriented ...

Shimmick

Office Management Specialist

Seattle, WA · On-site

$32 - $36/hr

Coordination with subcontractors. * Management of project insurance requirements with ... Manage project office facilities. * Stock and inventory control for office-related equipment and ...

Shimmick

Office Management Specialist

San Jose, CA · On-site

$32 - $36/hr

Coordination with subcontractors. * Management of project insurance requirements with ... Manage project office facilities. * Stock and inventory control for office-related quipment and ...

Shimmick

Office Management Specialist

Seattle, WA · On-site

$32 - $36/hr

Coordination with subcontractors. * Management of project insurance requirements with ... Manage project office facilities. * Stock and inventory control for office-related equipment and ...

One Federal Solution

Serve as time and attendance coordinator for their immediate Government manager and staff; * Make domestic and international travel arrangements for their immediate Government manager and office ...

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Office Management Coordinator information

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How much do office management coordinator jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for office management coordinator in the United States is $20.61, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.08 per hour, depending on experience, location, and employer.

What is the difference between Office Management Coordinator vs Administrative Assistant?

AspectOffice Management CoordinatorAdministrative Assistant
CredentialsTypically requires high school diploma or associate degree; some roles prefer certifications in office administrationUsually requires high school diploma; some roles may prefer administrative certifications
Work EnvironmentManages office operations, coordinates staff, oversees supplies and facilitiesProvides clerical support, schedules appointments, handles correspondence
Employer & Industry UsageCommon in corporate, healthcare, and educational settings for office coordinationWidely used across industries for administrative support roles

The Office Management Coordinator focuses on overseeing overall office operations and staff coordination, while the Administrative Assistant provides clerical support and handles daily administrative tasks. Both roles are essential for smooth office functioning but differ in scope and responsibilities.

Is an office management coordinator job in demand?

Office management coordinator roles are in steady demand as organizations seek professionals to oversee administrative functions, improve office efficiency, and manage staff. The job outlook is positive, especially for those with strong organizational skills and experience with office software and systems. Demand may vary by industry and location but generally remains stable due to ongoing administrative needs.

What cities are hiring for Office Management Coordinator jobs?

Cities with the most Office Management Coordinator job openings:

What are the most commonly searched types of Office Management jobs?

The most popular types of Office Management jobs are:

What states have the most Office Management Coordinator jobs?

States with the most job openings for Office Management Coordinator jobs include:

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Office Management Coordinator jobs near you

Office Management Specialist

San Jose, CA • On-site

Shimmick
See more jobs at Shimmickexternal

$32 - $36/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 14 days ago

Job description

Overview
Shimmick Construction is seeing an experienced Office Management Specialist to support a project in San Jose, CA. This role will provide onsite day-to-day support to keep the project running smoothly.
Backed by over 100 years of expertise and driven by innovation and an entrepreneurial spirit, Shimmick is one of the most dynamic infrastructure builders in the industry. With market leadership in water resources, sustainable transportation, and complex electrical construction, we're well-positioned to lead during a time of rapid change. As project delivery models, regulatory frameworks, supply chains, and technology continue to evolve, our ability to stay flexible and agile in our construction approach is essential to our success.
Responsibilities
The responsibilities of this position include, but are not limited to the following:
  • Processing, coordination, and management of UnionPayroll for project(s).
  • Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications.
  • Document Control for project through CMiC software.
  • Provide support in accounting and project management modules in CMiC.
  • Provide support for invoicing; pay applications; waivers.
  • Coordination with subcontractors.
    • Management of project insurance requirements with subcontractors and vendors.
  • Process New Hires (Craft and Salaried) - Paperwork,training videos, drug testing.
  • Coordinate and manage month-end close with corporate office in order to provide timely and accurate reporting for project.
  • Manage project office facilities.
    • Stock and inventory control for office-related quipment and products.
  • Coordinate Verizon and Sprint cell/radio use for project.

Qualifications
Minimum Requirements:
  • Highschool diploma or equivalent + 2 years of relevant experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications:
  • Payroll experience.
  • Construction site experience.

Additional Information:
  • Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
  • This position does not include sponsorship for United States work authorization.
  • Relocation benefits are not available for this position.

The salary range for this position is between $32.00 - $36.00 per hour depending on experience and/or education.
Shimmick offers a comprehensive and competitive benefits package designed to support your health, well-being, and financial future. Employees can choose from multiple medical plans, including a $0 premium option, with dental, vision, and HSA options available. We provide 100% employer-paid life insurance, short-term and long-term disability coverage, and a 401(k) plan with a company match. Our paid time off program includes paid holidays, and Volunteer Time Off in addition to PTO days. Additional benefits include flexible spending accounts, and voluntary coverages such as pet insurance, legal, and identity theft protection.
NOTICE TO THIRD PARTY AGENCIES:
Please note that Shimmick does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Shimmick will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Shimmick explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Shimmick.
AN EQUAL OPPORTUNITY EMPLOYER
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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