Office Management Assistant Jobs (NOW HIRING)

As part of the Operations team, you will play a central role in the management and coordination of our daily processes. You will have the opportunity to work independently in a dynamic environment and contribute to the efficiency of our team through your structured planning and organizational skills.

You are motivated, reliable, communicative and quality-oriented in your day-to-day work. Your tasks include the independent execution of administrative tasks, the implementation of processes to support day-to-day business, especially in the areas of office management, purchasing, shipping and logistics. You communicate clearly and in a friendly manner with internal teams and external partners. Your interest in technical products will help you to quickly immerse yourself with our products. You will be responsible for the organization and shipping process, including the preparation and documentation of shipments.

Responsibilities and Duties

• Oversee administrative tasks and provide support for daily operations.
• Welcome and assist visitors in a professional manner.
• Facility Setup & Maintenance: Manage all aspects of facility set-up and maintenance, including desk management, ensuring proper access within the building, managing contact with janitorial services and building management, coordinating meeting room usage, and overseeing small maintenance/repair needs.
• Safety & Compliance: Ensure adherence to basic Health & Safety standards and legal requirements, and create a safe environment for all staff.
• HR/Employee Support: Coordinate staff support tasks, such as the inventory and distribution of personal equipment for new joiners and SWAG coordination.
• Vendor Management: Manage and maintain relationships with critical vendors and partners, including Landlord, Facility Management service providers, logistics companies and others. Conducting regular performance reviews of key facility-related vendors (e.g., cleaning, HVAC, security, janitorial) and implementing quality control checks to maintain a high professional standard.
• Workplace Environment: Be the key champion for fostering a positive and inclusive workplace culture by ensuring a clean, organized, and welcoming office.
• Event Planning: Lead the planning, organization, and execution of regular internal events, such as team lunches, company all-hands, workshops, and social events.
• Facility Budget: Ownership of the Office/Facilities operating budget. While the finance team assists, the Manager should be responsible for tracking expenses, identifying cost-saving opportunities, and forecasting basic facility maintenance needs.
• Space Planning & Growth Support: Support the Director of Operations with office space planning and allocation to accommodate company growth (e.g., organizing desk moves, planning future layout changes, managing long-term capacity).
• Security & Access Control: Manage the physical security system (key fobs, alarms, CCTV access) and ensure all security protocols are adhered to by staff and visitors. This is crucial for protecting people and assets in a tech company.

Qualifications and Skills

• Experience being an Office Assistant, Administrative Assistant, Industrial Business Management Assistant, Logistics Management Assistant, or a similar qualification.
• 2–5 years of professional experience, preferably in a tech company or start-up.
• Proven experience in office management or administrative support.
• Strong knowledge of procurement processes and inventory management.
• Familiarity with logistics operations and processes.
• Proficient in Google Workspace and experience with Netsuite is a plus.
• US Citizenship required.

Benefits

• Flexible working hours
• Stock Options
• Unlimited PTO
• Health Insurance (includes dental & vision)
• Medical flex spending
• Life Insurance
• Retirement Plan - 401k with company match
• Enhanced maternity & paternity leave

About Auterion

We are building the leading software platform for AI-powered autonomous systems for enterprise and government customers. Our team is supporting the most important missions and solving the most challenging problems.

At Auterion, we bring together the sharpest minds who love to solve the hardest problems. Join a vibrant team built on innovation, openness, and excellence, where you'll be empowered to develop ideas, collaborate across all levels, and make an impact that matters.