ZipRecruiter

Log In

1

Office Assistant Jobs in San Rafael, CA (NOW HIRING)

CTCP

Office Assistant

Oakland, CA · On-site

$16.50 - $18/hr

CTCP LTD., (Chan's Trading Company, Pacific) is seeking an office assistant! We are a professional manufacturer and trader of hospitality, promotional, gift, and premium products for over 30 years.

CTCP

Office Assistant

Oakland, CA · On-site

$16.50 - $18/hr

CTCP LTD., (Chan's Trading Company, Pacific) is seeking an office assistant! We are a professional manufacturer and trader of hospitality, promotional, gift, and premium products for over 30 years.

CTCP

Office Assistant

Oakland, CA · On-site

$16.50 - $18/hr

CTCP LTD., (Chan's Trading Company, Pacific) is seeking an office assistant! We are a professional manufacturer and trader of hospitality, promotional, gift, and premium products for over 30 years.

Hudson Pacific Properties

Office Assistant

San Francisco, CA · On-site

$25.96 - $30.76/hr

The Office Assistant is responsible for the professional and efficient management of visitors, vendors, clients, telephone calls, and messages as well as a variety of clerical duties that support the ...

Self-Help For The Elderly

Office Assistant

San Francisco, CA · On-site

$19.75 - $26/hr

Office Assistant Responsible for supporting the administrative functions and office duties of the department. Provides administrative support to the department, such as sending memos and department ...

Pareto AI

Office Assistant

San Francisco, CA · On-site

$30/hr

The Role The office runs well because someone owns it. That's this role. You'll own the physical experience of Pareto's San Francisco office: common areas, the kitchen, supplies, deliveries, and the ...

J.Carr & Associates

Office Assistant

Oakland, CA · On-site

$19.25 - $25.25/hr

Carr & Associates is seeking someone who is great on the phone, proficient in office tasks, has excellent analytical skills, and who is a serious multi-tasker. If you are self-motivated and have ...

Pareto AI

Office Assistant

San Francisco, CA · On-site

$30/hr

The Role The office runs well because someone owns it. That's this role. You'll own the physical experience of Pareto's San Francisco office: common areas, the kitchen, supplies, deliveries, and the ...

J.Carr & Associates

Office Assistant

Oakland, CA · On-site

$19.25 - $25.25/hr

Carr & Associates is seeking someone who is great on the phone, proficient in office tasks, has excellent analytical skills, and who is a serious multi-tasker. If you are self-motivated and have ...

PACS Inc

Business Office Assistant

Oakland, CA · On-site

$37/hr

Business Office Assistant - Part-Time Location: Medical Hill Healthcare Center Pay Rate: $37.00 per hour Schedule: Part-Time Join Our Administrative Team Medical Hill Healthcare Center is seeking a ...

PACS

Business Office Assistant

Oakland, CA · On-site

$37/hr

Business Office Assistant - Part-Time Location: Medical Hill Healthcare Center Pay Rate: $37.00 per hour Schedule: Part-Time Join Our Administrative Team Medical Hill Healthcare Center is seeking a ...

FH One

Bookkeeper / Office Assistant

Sausalito, CA · On-site

$38 - $45/hr

We are a busy property management company in Sausalito seeking an Office Assistant / Bookkeeper with the opportunity of growth within the company. We are looking for a multi-tasker with excellent ...

Curry Up Now

Office Assistant

South San Francisco, CA · On-site

$20.25 - $26.50/hr

Work with our Office Management Staff on a Day to Day basis * Serves as the liaison to various departments in the organization * Research as needed * Manage Calendar * Draft daily correspondences ...

Curry Up Now

Office Assistant

South San Francisco, CA

$20.25 - $26.50/hr

Work with our Office Management Staff on a Day to Day basis * Serves as the liaison to various departments in the organization * Research as needed * Manage Calendar * Draft daily correspondences ...

next page

Showing results 1-20

All JobsOffice JobsOffice Assistant JobsOffice Assistant Jobs in San Rafael, CA

Office Assistant information

See San Rafael, CA salary details

$10

$21

$28

How much do office assistant jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for office assistant in San Rafael, CA is $21.11, according to ZipRecruiter salary data. Most workers in this role earn between $17.93 and $23.56 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in San Rafael, CA?

The most popular types of Office jobs in San Rafael, CA are:

What are popular job titles related to Office Assistant jobs in San Rafael, CA?

For Office Assistant jobs in San Rafael, CA, the most frequently searched job titles are:

What job categories do people searching Office Assistant jobs in San Rafael, CA look for?

The top searched job categories for Office Assistant jobs in San Rafael, CA are:

What cities near San Rafael, CA are hiring for Office Assistant jobs?

Cities near San Rafael, CA with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in San Rafael, CA as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $43,903 per year, or $21.1 per hour.

Office Assistant

JAMESTOWN COMMUNITY CENTER

San Francisco, CA • On-site

$23.50 - $27/hr

Part-time

Re-posted 27 days ago

Job description

 Part Time Office Assistant

Job Description

Hours: Part Time Office hours 8:30am-1:30pm, Monday to Friday 

Salary: $23.50 to $27  per hour, DOE

Location: In Person @ 2929 19th Street, San Francisco

Deadline: Position open until filled. 


 

ORGANIZATION DESCRIPTION

Since 1971, Jamestown Community Center has been providing learning opportunities and safe spaces for low-income youth in San Francisco’s Mission District. Our youth represent the low-income, racially and ethnically diverse community in which they live and attend school. Our strategy is to serve a core group of neighborhood youth with multiple, high-impact programs as they grow through a full range of programs designed to help them transition from children into confident young adults. 

Programs include arts instruction, academic tutoring, sports, leadership development, employment, counseling, and parent programs. Throughout these programs, Jamestown aims to provide all participants with the highest-quality youth development experience. This approach builds young people’s resilience as they face their daily challenges and supports their natural inclination to pursue their own growth into healthy, productive young adults. Our work focuses on the innate assets of youth to develop their leadership and ability to challenge discrimination and oppression and to bring about change in their communities. 


 

ORGANIZATION VALUES

Accountability 

Education

Health 

Inclusion 

Social Justice 


The Jamestown Community Center is located in San Francisco’s Mission District and provides services at several sites. Jamestown is an affiliate of UnidosUS.

POSITION DESCRIPTION 

The Office Assistant is responsible for staffing the front desk and providing a welcoming, smooth-functioning office environment at the Jamestown office. The Office Assistant provides overall office facility oversight, takes initiative to solve problems, and manages general communication with vendors and the community. This position reports to the Deputy Director.

APPLICATION PROCEDURE 

If interested, please apply through our job posting on:  https://www.jamestownsf.org/join-our-team

Jamestown Community Center is an Equal Opportunity Employer. 

We encourage women and people of color to apply. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

In accordance with applicable law, including the Fair Chance Ordinance, a background check will be required for candidates selected for positions that involve direct contact with minors.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Office Assistant provides administrative and clerical support to the Jamestown Community Center through the following key areas:

Receptionist Duties

  • Welcome visitors in a professional and courteous manner, provide accurate program information, and announce visitors to appropriate staff
  • Maintain overall office environment that is clean, organized, safe, and presentable
  • Coordinate with vendors for maintenance and service as needed
  • Answer phones and emails, provide requested information, direct calls/emails, and take messages as needed
  • Update and post all required information in a timely manner
  • Manage calendar and scheduling of meeting spaces
  • Set up and clean office spaces for meetings as needed

General Office Support

  • Handle day-to-day office administration, including filing, maintaining records, data entry, photocopying, and scanning documents
  • Distribute incoming mail, packages, and email; process and handle all outgoing mail and transport mail to the post office as necessary
  • Order, maintain, and organize inventory of office supplies
  • Ensure proper functioning and record-keeping of office equipment, including checking equipment in/out to staff
  • Assist office and program staff with special projects as needed
  • Accept payments and follow established procedures and protocols
  • Lead logistics for annual registration fairs and intake processes
  • Coordinate internal and/or external events as required
  • Open and close down office following safety procedures

Compliance

  • Comply with Jamestown's policies and procedures, and laws pertaining to the operation of Jamestown
  • Monitor office security protocols
  • Maintain strict confidentiality and demonstrate professional attitude and work ethic
  • Perform other duties as assigned

QUALIFICATIONS

  • High school diploma or equivalent
  • Minimum 1-2 years of administrative/clerical experience
  • Proficiency in Microsoft Office (Word, Excel)
  • Strong verbal and written communication skills
  • Professional phone etiquette and customer service skills
  • Diplomatic and tactful; able to work with a wide variety of people and teams 
  • Basic math skills for handling payments and maintaining records
  • Ability to maintain confidentiality and handle sensitive information
  • Strong organizational skills and attention to detail
  • Ability to speak and write in Spanish preferred 
  • Ability to multitask and prioritize in a fast-paced environment
  • Professional demeanor when interacting with visitors, vendors, and community members
  • Basic problem-solving skills and ability to work independently
  • Physical ability to lift/move office supplies and set up meeting spaces
  • A passion for Jamestown’s mission and a commitment to providing young people with the highest-quality youth development experience. 

PHYSICAL REQUIREMENTS

  • This is a 100% in person role
  • Must be able to lift and carry 25 pounds. 
  • Working conditions include standard office, stand, sit, with occasional travel within the Bay Area. 
  • Use a computer, phone, copier and office equipment. 
  • Fingerprint and TB clearance required. 

This is an hourly, non-exempt position with benefits. 

Jamestown Community Center is an Equal Opportunity Employer. 

We encourage women and people of color to apply. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

In accordance with applicable law, including the Fair Chance Ordinance, a background check will be required for candidates selected for positions that involve direct contact with minors.

Apply