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Office Assistant Jobs in Rutland, MA (NOW HIRING)

Borg Design Inc

HR, Finance & Office Administrator

Hudson, MA · On-site

$19 - $26/hr

Enter invoices, organize supporting documentation, and assist with payment processing. * Assist ... Office Administration and Coordination * Help manage the day-to-day administrative needs of a 15 ...

Borg Design Inc

HR, Finance & Office Administrator

Hudson, MA · On-site

$19 - $26/hr

Enter invoices, organize supporting documentation, and assist with payment processing. * Assist ... Office Administration and Coordination * Help manage the day-to-day administrative needs of a 15 ...

TriOptus LLC

Office Manager

Leominster, MA · On-site

Customer Service & Office Administration * Act as the main point of contact for customers ... month-end close. * Assist with reporting, audits, and budgeting as needed. Benefits * Health ...

Enable Dental

Dental Office Manager

Westborough, MA · On-site

$75K - $85K/yr

Active State-Level Dental Assistant Certification (a plus) * Clinical chairside assisting ... Front and back office experience needed! * Able to lift and transport dental equipment & supplies

Resource Management, Inc.

Office Administrator

Fitchburg, MA · On-site

$18.25 - $25/hr

The Office Administrator assists our Sales, HR, and Payroll Team relating to all phases of human resources activity:* Prepares installation for new clients.* Assists employees with electronic ...

O'Reilly Auto Parts

DC Supervisor - Office

Devens, MA · On-site

Supervise, schedule, train, and assist clerical team members in all aspects of daily operation ... Maintain all office equipment and supplies. Handle special orders for office furniture, equipment ...

O'Reilly Auto Parts

DC Supervisor - Office

Devens, MA · On-site

Supervise, schedule, train, and assist clerical team members in all aspects of daily operation ... Maintain all office equipment and supplies. Handle special orders for office furniture, equipment ...

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Office Assistant information

See Rutland, MA salary details

$10

$19

$26

How much do office assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for office assistant in Rutland, MA is $19.98, according to ZipRecruiter salary data. Most workers in this role earn between $17.02 and $22.31 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Rutland, MA? The most popular types of Office jobs in Rutland, MA are:
What job categories do people searching Office Assistant jobs in Rutland, MA look for? The top searched job categories for Office Assistant jobs in Rutland, MA are:
What cities near Rutland, MA are hiring for Office Assistant jobs? Cities near Rutland, MA with the most Office Assistant job openings:
Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Rutland, MA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 12% Part Time, 1% Temporary, and 4% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $41,568 per year, or $20 per hour.

HR, Finance & Office Administrator

Borg Design Inc

Hudson, MA • On-site

$19 - $26/hr

Full-time

Posted 8 days ago

Job description

Job Type
Full-time
Description
Borg Design Hudson, Massachusetts Full-Time
Borg Design is seeking an organized, dependable, and people-focused HR, Finance & Office Administrator to support the day-to-day administrative needs of our growing precision manufacturing company.
Borg Design is a third-generation, family-owned CNC machining company serving the aerospace, defense, medical, automotive, and industrial markets. We employ approximately 50 people, including a 15-person office team made up of engineering, quality, purchasing, quoting, finance, project management, and administrative personnel.
This position will support several important business functions, with a primary focus on human resources administration, accounts payable and accounts receivable support, payroll assistance, employee benefits, on boarding and off boarding, and general office coordination.
The ideal candidate is highly organized, professional, approachable, and comfortable handling a variety of responsibilities in a growing small-business environment.
Key Responsibilities
Human Resources and Employee Support
  • Coordinate the on boarding process for new employees, including required documentation, system setup, benefits information, orientation, and internal communication.
  • Coordinate employee off boarding, including documentation, benefits notifications, equipment collection, and system access changes.
  • Assist with employee benefits administration, enrollment, renewals, employee questions, and communication with benefit providers.
  • Maintain accurate and confidential employee records.
  • Help employees understand available benefits, policies, procedures, and administrative requirements.
  • Assist with recruiting activities, including job postings, applicant communication, interview scheduling, and new-hire documentation.
  • Support employee training records, policy acknowledgments, performance review administration, and other HR-related programs.
  • Assist management with maintaining consistent and professional HR practices.
  • Serve as an approachable point of contact for routine employee questions and direct more complex matters to management or outside HR resources.

Finance and Payroll Support
  • Provide support and backup for accounts payable and accounts receivable activities.
  • Enter invoices, organize supporting documentation, and assist with payment processing.
  • Assist with customer invoicing, payment tracking, collections follow-up, and account reconciliation.
  • Provide backup support for QuickBooks and routine bookkeeping activities.
  • Assist with payroll preparation, employee time records, deductions, changes, and payroll-related documentation.
  • Coordinate with management, payroll providers, accountants, and other outside financial partners as needed.
  • Maintain organized and accurate financial and administrative records.

Office Administration and Coordination
  • Help manage the day-to-day administrative needs of a 15-person office.
  • Coordinate meetings, calendars, conference rooms, visitors, and company events as needed.
  • Assist with insurance renewals, benefits renewals, business registrations, and other recurring administrative requirements.
  • Purchase office supplies, employee items, and other non-technical materials.
  • Help maintain an organized, professional, and well-functioning office environment.
  • Support company communications, internal announcements, and administrative projects.
  • Work collaboratively with engineering, purchasing, quoting, quality, finance, production management, and senior leadership.
  • Identify opportunities to improve office systems, organization, communication, and administrative processes.
  • Provide general administrative support to company leadership and other departments when needed.

Qualifications
  • Prior experience in human resources administration, office management, bookkeeping, payroll, accounts payable, accounts receivable, or a related administrative role.
  • Experience supporting multiple business functions in a small or mid-sized company is strongly preferred.
  • Working knowledge of QuickBooks or similar accounting software.
  • Experience with payroll or HR information systems is preferred. Experience with Paylocity is a plus.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple responsibilities, deadlines, and recurring tasks.
  • Strong written and verbal communication skills.
  • Professional, approachable, and comfortable working with employees at all levels of the company.
  • Ability to handle employee, payroll, and financial information with discretion and confidentiality.
  • Proficiency with Microsoft Outlook, Word, Excel, and general office technology.
  • Willingness to learn, take ownership, and assist wherever needed.

What Success Looks Like
  • New employees experience an organized and welcoming on boarding process.
  • Employee records, benefits information, and HR documentation are accurate and current.
  • Payroll, accounts payable, and accounts receivable processes receive dependable backup support.
  • Employees know where to go for routine HR and benefits questions.
  • Office activities, meetings, renewals, and administrative deadlines are well organized.
  • Management receives reliable follow-through without needing to repeatedly check on assigned tasks.
  • The office operates more efficiently because important administrative responsibilities are consistently managed.

About Borg Design
Borg Design is an established precision manufacturing company located in Hudson, Massachusetts. For approximately 80 years, we have built our reputation by producing complex, high-quality machined components for demanding customers and industries.
We are continuing to invest in our employees, technology, equipment, systems, and facility as we grow. This position offers the opportunity to become an important part of a collaborative team and help strengthen the administrative and employee-support systems behind a successful manufacturing business.
Borg Design is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs.
Requirements
Must be a US Person.
In person, full time.
Read and write English.

Apply