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Office Assistant File Clerk Jobs in Racine, WI (NOW HIRING)

Bear Property Management Inc

File Processor

Kenosha, WI · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Travel to sites as needed to assist with file processing, application intake events, document ... Proficiency in Microsoft Office Suite and property management software (e.g., RealPage, AppFolio)

We Energies (WE)

Expediting Clerk

Franklin, WI

$39.65/hr

Setting up and maintaining files for construction jobs * Responding to customer and contractor ... Preparing correspondence and reports and various other general office duties Minimum Qualifications

WEC Energy Group

Expediting Clerk

Franklin, WI

$39.65/hr

Setting up and maintaining files for construction jobs * Responding to customer and contractor ... Preparing correspondence and reports and various other general office duties Minimum Qualifications

WEC Energy Group

Expediting Clerk

Franklin, WI · On-site

$39.65/hr

Setting up and maintaining files for construction jobs * Responding to customer and contractor ... Preparing correspondence and reports and various other general office duties Minimum Qualifications

We Energies

Expediting Clerk

Franklin, WI · On-site

$39.65/hr

Setting up and maintaining files for construction jobs * Responding to customer and contractor ... Preparing correspondence and reports and various other general office duties Minimum Qualifications

DSV A/S

Warehouse Operator Clerk - 3 day shift

New Berlin, WI · On-site

$16 - $19.25/hr

... basis. Assist supervisor to ensure trailer is properly chocked and green light is active before ... Document and file all outbound related paperwork in a neat and orderly fashion. Multitask and work ...

Waukegan Park District

Registration Clerk PT

Waukegan, IL · On-site

$15 - $16.29/hr

Maintains records and files relating to program registration and other department functions ... Operates various office equipment including, but not limited to, computers, copy machines, and fax ...

City of Cudahy, WI

Accounting Admin Asst

Cudahy, WI · On-site

$26.60 - $34.19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Clerk/Treasurer Exempt: No Reports To: Director of Office Services Accounting Administrative ... Develops and maintains filing system. * Creates and maintains accurate and complete records.

Midwest Heating and Cooling

Accounting Clerk

Mukwonago, WI · On-site

$18.25 - $23.50/hr

Advanced working knowledge of Microsoft Office and Google programs. * Ability to work with a team ... Accurate, dependable, and consistent data entry. * Assist Human Resources with obtaining new ...

New

UFP Industries

Office Administrator

Milwaukee, WI

$17.75 - $24.50/hr

Works closely with plant management to assist with their staffing needs * Posting jobs and ... Ensures all personnel documents are scanned into OnBase to be filed into the employee's personnel ...

New

Simos

Shipping Clerk

Kenosha, WI · On-site

$20.50/hr

  • Medical

  • Dental

Files paperwork daily. * Follow corporate and site-specific Good Manufacturing Practices and report ... Follow all company safety rules and assist in enforcement as appropriate. * Strong written and ...

Waukegan Park District

Registration Clerk FT

Waukegan, IL · On-site

$18.49 - $22.90/hr

Maintains records and files relating to program registration and other department functions ... Uses and maintains office equipment, troubleshoots issues, and secures maintenance service as ...

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All JobsOffice File Clerk JobsOffice Assistant File Clerk JobsOffice Assistant File Clerk Jobs in Racine, WI

Office Assistant File Clerk information

See Racine, WI salary details

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How much do office assistant file clerk jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for office assistant file clerk in Racine, WI is $20.62, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $22.07 per hour, depending on experience, location, and employer.

How does an office assistant file clerk typically collaborate with other departments within an organization?

Office Assistant File Clerks often serve as a key point of contact between various departments by organizing, retrieving, and distributing important documents as needed. They work closely with administrative staff, managers, and sometimes external partners to ensure that records are accurate and accessible. This collaboration helps maintain smooth workflow and supports compliance with company policies and legal regulations. Effective communication and attention to detail are essential, as clerks must handle sensitive information and prioritize requests from different teams.

What is the difference between Office Assistant File Clerk vs Office Assistant File Clerk?

AspectOffice Assistant File Clerk

Since both titles are identical, the roles typically overlap significantly. Generally, an Office Assistant File Clerk handles basic administrative tasks, including filing, data entry, and document management within office environments. They often require similar credentials such as high school diplomas or equivalent and work in industries like healthcare, legal, or corporate offices. The primary difference may lie in specific job responsibilities or employer preferences, but overall, these roles are essentially the same in scope and requirements.

What is an office assistant file clerk?

Office Assistant File Clerks are administrative professionals responsible for organizing, managing, and maintaining paper and electronic files within an office setting. They ensure that documents are properly filed, easily accessible, and secure. Their duties often include data entry, scanning documents, retrieving files upon request, and sometimes assisting with other clerical tasks such as answering phones or scheduling appointments. This role is essential for the smooth operation of businesses that rely on accurate record-keeping and efficient information retrieval.

What are the key skills and qualifications needed to thrive as an office assistant file clerk, and why are they important?

To thrive as an Office Assistant File Clerk, you need strong organizational skills, attention to detail, and basic office administration knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software (such as Microsoft Office Suite), filing systems (both physical and digital), and office equipment is commonly required. Effective communication, reliability, and time management are valuable soft skills that help you excel in this role. These competencies ensure accurate record-keeping, efficient workflow, and smooth daily operations within any office environment.

What are popular job titles related to Office Assistant File Clerk jobs in Racine, WI?

For Office Assistant File Clerk jobs in Racine, WI, the most frequently searched job titles are:

What job categories do people searching Office Assistant File Clerk jobs in Racine, WI look for?

The top searched job categories for Office Assistant File Clerk jobs in Racine, WI are:

What cities near Racine, WI are hiring for Office Assistant File Clerk jobs?

Cities near Racine, WI with the most Office Assistant File Clerk job openings:

Office Assistant File Clerk jobs near you
Infographic showing various Office Assistant File Clerk job openings in Racine, WI as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 1% Temporary, and 4% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $42,897 per year, or $20.6 per hour.

File Processor

Bear Property Management Inc

Kenosha, WI • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 27 days ago

Job description

POSITION SUMMARY:
The Operations Administrator- File Processor is primarily responsible for processing resident files accurately and on time to support move-ins, recertifications (as applicable), and lease-up deadlines across the residential portfolio. This role also provides centralized support for lease-up readiness and pre-leasing activity up to 120 days prior to a project coming online, supports onsite teams through administrative coordination, oversees residential work order billing processes, updates weekly reporting, and assists at sites as needed to help communities achieve occupancy and operational goals.
DUTIES AND RESPONSIBILITIES:
LIHTC File Processing
  • Process applicant and resident files for LIHTC communities, ensuring documentation meets program requirements and internal quality standards
  • Complete and/or support move-in certifications and other required resident file activity as assigned (e.g., initial certifications, student verification, income/asset verifications, third-party verifications, EIV/other tools if applicable to your overlays)
  • Review applications and supporting documentation for completeness, accuracy, and eligibility; identify and resolve missing/incorrect items promptly
  • Coordinate with onsite teams to obtain verifications, signatures, clarifications, and supporting documentation to keep move-ins on schedule
  • Maintain organized electronic and/or physical files; ensure proper naming, indexing, and retention per policy
  • Support file audits and monitoring readiness by ensuring files are "audit clean," correcting deficiencies, and tracking completion
  • Provide remote and onsite processing support during high-volume periods, lease-ups, staffing gaps, or compliance catch-up needs
Weekly Reporting & Pipeline Tracking
  • Update and distribute weekly reports for assigned properties/projects (lease-up and/or stabilized), tracking file status and pipeline progress
  • Maintain accurate trackers for applications received, files in process, pending items, approvals, projected move-ins, and issues blocking completion
  • Communicate risks, trends, and bottlenecks to leadership and property teams with clear next steps
Pre-Leasing Support
  • Answer inbound pre-leasing phone calls and respond to lead inquiries in a professional, timely, customer-focused manner
  • Maintain interest lists and lead tracking; support follow-up cadence to convert interest into appointments/applications when eligible
  • Provide accurate information regarding anticipated availability, timelines, amenities, pricing (when approved), and next steps
  • Coordinate with property teams to ensure consistent messaging and proper handoff once the property is live/onsite leasing begins
Lease-Up Administrative Support & Readiness Coordination
  • Support lease-up success by completing administrative and logistical tasks that reduce onsite burden, including:
    • Ordering permits for banners/signage as required by the municipality
    • Coordinating leasing trailers (ordering, setup timing, utilities/access needs, and vendor coordination)
    • Partnering with marketing to order banners, flags, directional signage, and collateral
    • Assisting with ordering leasing, office, and move-in supplies
    • Coordinate marketing campaigns as directed by Marketing/Regional Manager
  • Refresh/update online ads and listings as directed to ensure accuracy, compliance-friendly language, and consistent branding
Onsite Support (As Needed)
  • Travel to sites as needed to assist with file processing, application intake events, document collection, unit show support, and lease-up milestones
  • Provide administrative coverage and support to help communities remain compliant and hit occupancy targets during peak periods
Residential Work Order Billing Oversight
  • Track and organize work order billing documentation for the residential portfolio, ensuring invoices and backup align with internal requirements
  • Coordinate with site teams and vendors to obtain missing invoices, approvals, and supporting documentation
  • Maintain status tracking and support month-end billing visibility as directed
QUALIFICATIONS:
  • Minimum of three (3) years of experience in property management
  • Working knowledge of affordable housing programs (LIHTC, HOME, HTF)
  • Strong leadership, communication, and organizational skills
  • Proficiency in Microsoft Office Suite and property management software (e.g., RealPage, AppFolio)
  • Ability to travel regularly between assigned sites
WHAT YOU'LL LOVE ABOUT WORKING HERE:
  • Invest in Your Future: 401(k) with company match, plus annual merit-based increases
  • Prioritize Your Health: Comprehensive medical, dental, vision, life insurance, Long-Term Disability, and FSA and HSA options.
  • Recharge and Renew: Generous paid time off and 8+ paid holidays.
  • Voluntary Benefits: Short Term Disability, Accident, Critical Illness, and Hospital Indemnity.
  • Keep Growing: Ongoing education, leadership training, and advancement opportunities across all departments.
  • Celebrate Together: Annual employee appreciation events, team outings, and company-wide recognition programs.
  • Make an Impact: Contribute to meaningful projects that shape neighborhoods and improve lives.
  • Be Rewarded: Eligible for performance-based bonuses.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Bear Real Estate Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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