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Office Assistant Dispatcher Jobs (NOW HIRING)

478

Assistant Intermodal Dispatcher

Valley Cottage, NY · On-site

$55K - $60K/yr

We currently have an immediate full time opening for an Assistant Dispatcher. If you are self ... Regular office tasks * Customer services and updating customers with daily shipment details * Phone ...

478

Assistant Intermodal Dispatcher

Valley Cottage, NY · On-site

$55K - $60K/yr

We currently have an immediate full time opening for an Assistant Dispatcher. If you are self ... Regular office tasks * Customer services and updating customers with daily shipment details * Phone ...

478

Assistant Intermodal Dispatcher

Valley Cottage, NY · On-site

$55K - $60K/yr

We currently have an immediate full time opening for an Assistant Dispatcher. If you are self ... Regular office tasks * Customer services and updating customers with daily shipment details * Phone ...

BH Garage Door

Office Assistant

Franklin Park, IL · On-site

As an Office Assistant at BH Garage Door, you will play a crucial role in ensuring our operations ... You will be responsible for dispatching jobs to our technicians, assisting with invoicing and ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL

$14.25 - $18.75/hr

... with dispatching as needed - occasional weekends and evenings required * Assist with driver ... Office Hours Monday - Friday 8am - 5pm; occasional weekends and evenings assisting with drivers ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL

$14.25 - $18.75/hr

... with dispatching as needed - occasional weekends and evenings required * Assist with driver ... Office Hours Monday - Friday 8am - 5pm; occasional weekends and evenings assisting with drivers ...

Troiano Waste

Office Assistant

Portland, ME · On-site

$17.25 - $22.50/hr

... Office Assistant ... This position focuses on customer service, dispatching support, and general administrative tasks ...

High Tide Oil Company

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

... with dispatching as needed - occasional weekends and evenings required * Assist with driver ... Office Hours Monday - Friday 8am - 5pm; occasional weekends and evenings assisting with drivers ...

Zions Reo Specialists Inc

Be Seen First

Office Assistant

Coral Springs, FL · On-site

$16 - $21/hr

We are seeking a self-motivated, detail-oriented office assistant with experience in the commercial ... Key Responsibilities * -Dispatch and manage daily work orders to technicians and vendors ...

Zions Reo Specialists Inc

Be Seen First

Office Assistant

Coral Springs, FL · On-site

$16 - $21/hr

We are seeking a self-motivated, detail-oriented office assistant with experience in the commercial ... Key Responsibilities * -Dispatch and manage daily work orders to technicians and vendors ...

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Office Assistant Dispatcher information

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How much do office assistant dispatcher jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for office assistant dispatcher in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is an office assistant dispatcher?

Office Assistant Dispatchers are professionals who manage and coordinate communication and scheduling for organizations. They are responsible for dispatching information, messages, or personnel, maintaining records, and supporting office operations with clerical tasks. These individuals often use specialized software to track assignments and ensure efficient workflow. Their role is crucial in environments like transportation, emergency services, and logistics, where timely communication is essential. Strong organizational and communication skills are key to success in this position.

How does an office assistant dispatcher typically manage communication and coordination between different departments or field staff?

As an Office Assistant Dispatcher, you play a pivotal role in ensuring that information flows smoothly between office staff, management, and field personnel. This involves using scheduling software, phones, and email to relay assignments, respond to urgent requests, and track the status of ongoing tasks. Effective communication skills and attention to detail are essential, as you'll often be juggling multiple priorities and need to provide timely updates to keep operations running efficiently. Collaboration with team members is frequent, and you'll regularly interact with both internal staff and external clients.

What are the key skills and qualifications needed to thrive as an office assistant dispatcher, and why are they important?

To thrive as an Office Assistant Dispatcher, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with dispatching software, office productivity tools like Microsoft Office, and multi-line phone systems is typically required. Excellent communication, problem-solving, and multitasking abilities help you excel in coordinating tasks and addressing urgent requests. These competencies ensure efficient workflow, timely communication, and smooth operations within fast-paced office environments.

What is the difference between Office Assistant Dispatcher vs Office Clerk?

AspectOffice Assistant DispatcherOffice Clerk
CredentialsHigh school diploma; basic computer skillsHigh school diploma or equivalent; data entry skills
Work EnvironmentDispatch centers, administrative officesGeneral office settings, reception areas
Employer & IndustryLogistics, transportation, service industriesVarious industries including healthcare, legal, retail
Primary ResponsibilitiesScheduling, dispatching, coordinating deliveries or servicesFiling, data entry, answering phones, administrative support

While both roles support office operations, the Office Assistant Dispatcher focuses on coordinating and scheduling logistics, whereas the Office Clerk handles general administrative tasks. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

How much do office assistant dispatchers make?

Office assistant dispatchers typically earn a median annual salary of around $35,000 to $45,000, depending on experience, location, and industry. They often require good organizational skills and familiarity with dispatch software or communication tools. Salaries can vary based on the size of the company and specific job responsibilities.

Is it hard to get hired as an office assistant dispatcher?

Getting hired as an office assistant dispatcher typically requires good organizational skills, communication abilities, and familiarity with dispatching software or tools. Employers often look for candidates with previous administrative experience and a reliable work ethic, but the hiring process is generally straightforward for qualified applicants.

What cities are hiring for Office Assistant Dispatcher jobs?

Cities with the most Office Assistant Dispatcher job openings:

What states have the most Office Assistant Dispatcher jobs?

States with the most job openings for Office Assistant Dispatcher jobs include:

What are popular job titles related to Office Assistant Dispatcher jobs?

For Office Assistant Dispatcher jobs, the most frequently searched job titles are:

Office Assistant Dispatcher jobs near you

Admin Assistant/Dispatcher

Jacksonville, FL • On-site

Acme Barricades
Public Safety Statistics Centers and Offices • 11 - 50 employees
Learn more about Acme Barricadesexternal

$16 - $17/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 16 days ago

Job description

Description
HIRING NOW! Weekly pay!
The Administrative Assistant/Dispatch position is responsible for administrative duties in an office setting. Duties could include a wide variety of receptionist and customer service functions, employee relations and HR administrative tasks, office management and potential employee dispatch functions. This position works closely with members of Corporate Office, Branch Management, and clients/customers and requires attention to detail and accuracy of reporting in a fast-paced environment.
Essential Job Functions: Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed. Administrative Assistants may be assigned to departments or branches and may not be required to perform all of the tasks listed or may be required to perform tasks that are not listed.
  • Prepare Sales Quotes for customers
  • Review/Calculate Driver's daily activity sheets and other required paperwork
  • Report hours for Certified Payroll and resolve violations
  • Coordinate deliveries/pickups with Operations Manager
  • Order safety supplies and MOT supplies as needed.
  • Answer Phones and provide information about Maintenance of Traffic Services
  • Relay orders to in-house Operations Manager
  • Process Customer requests for service or equipment, address customer complaints and questions, confer with customers or company personnel in order to provide required services.
  • Prepare daily work and run schedules.
  • Update customer accounts
  • Receive, prepare, track and file work orders and tickets, schedule and dispatch workers, work crews, equipment, or service vehicles to appropriate locations.
  • Data Entry duties - Filing and scanning as needed. Input of information into spreadsheets, computer programs etc. and timely submission required information to the corporate office or Branch Manager. Required data could include reporting payroll and certified payroll hours, compliance paperwork, accident/injury reporting, project billing information
  • Dispatch - Take, coordinate and dispatch orders from customers, prepare tickets, and relay orders to Managers
  • Billing - Confirm customer orders through the billing system, review monthly invoice register(s) for billing purposes making corrections as needed, prepare sales quotes for customers.
  • Employee Assistance: Prepare for employee safety meetings, open enrollments, EEO meeting etc. Print and prepare information for employees as needed. Assist employees with logging into Benefits and Employee portals.

Desired Qualifications:
  • 2 years of Administrative Experience within a construction/manufacturing/industrial/ dispatch field environment
  • 2 years of experience with timesheets, certified payrolls, general human resources
  • Customer Service personality
  • High School Diploma (or equivalent)

What's In It for You?
  • Competitive pay and growth
  • Full comprehensive benefits package including medical, dental, and vision insurance.
  • Vacation and PTO (paid time off)
  • 401(k) plan + Company match
  • Overtime

Requirements
Requirements
  • Strong communication and problem-solving skills
  • Ability to develop & maintain positive relations with internal management & external customers
  • Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment
  • Highly organized and extreme attention to detail
  • Strong computer and data entry skills and experience with Microsoft Office
  • Customer Service Attitude
  • Ability to work well both independently and in a team environment
  • Occasional lifting up to ten lbs.
  • Ability to work in a climate-controlled office environment
  • Vision adequate (including corrected vision) to perform essential job functions
  • Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions.
  • Ability to read and write in English in order to process paperwork and communicate with clients and internal customers
  • Must be able to sit or stand for extended periods of time
  • Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone

Salary Description
$16.00 - $17.00 per hour

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