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Administrative Assistant Dispatcher Jobs (NOW HIRING)

Maxim Crane Works LP

Assistant Dispatcher

Metairie, LA · On-site

The Assistant Dispatcher is responsible for assisting the Dispatcher in coordinating, scheduling, assigning labor and equipment, and performing other administrative duties to ensure equipment reaches ...

DSS Final Mile

Administrative Assistant

Little Rock, AR · On-site

$17/hr

Operations & Administrative Assistant - Final Mile Delivery DSS Final Mile Little Rock, Arkansas ... Assist dispatch and operations personnel during high-volume periods or as needed. · Communicate ...

KeyStaff

$17/hr

Administrative Assistant: Pay - $17.00/hour Monday - Friday 7:30 am - 4:30 pm Location: West Palm ... Scheduling and dispatching experience. * Knowledge of billing and invoicing procedures. * Customer ...

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Administrative Assistant Dispatcher information

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How much do administrative assistant dispatcher jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for administrative assistant dispatcher in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an administrative assistant dispatcher?

Administrative Assistant Dispatchers are professionals who combine administrative support duties with dispatching responsibilities. They handle tasks such as answering phones, scheduling appointments, managing records, and coordinating the dispatch of personnel, vehicles, or equipment. These roles are common in industries like transportation, emergency services, and logistics, where both organizational skills and the ability to manage real-time assignments are essential. Administrative Assistant Dispatchers help ensure the smooth operation of daily activities by handling both office tasks and dispatch coordination. Strong communication, multitasking, and problem-solving skills are key for success in this role.

How does an administrative assistant dispatcher typically balance administrative duties with dispatch responsibilities on a daily basis?

An Administrative Assistant Dispatcher often manages a blend of office tasks and real-time dispatch operations. This can include answering calls, scheduling appointments, maintaining records, and coordinating the movement of personnel or vehicles. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent dispatch requests while keeping up with routine administrative work. Effective communication and multitasking are essential since the role involves frequent collaboration with team members, field staff, and external contacts. Many organizations provide digital tools and training to help streamline workflow and ensure smooth operations.

What are the key skills and qualifications needed to thrive as an administrative assistant dispatcher, and why are they important?

To thrive as an Administrative Assistant Dispatcher, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with dispatching software, office productivity tools (like Microsoft Office), and phone systems is typically required. Excellent communication, problem-solving, and multitasking abilities are crucial soft skills for handling urgent requests and coordinating between teams. These skills ensure efficient operations, timely communication, and effective support for both internal staff and external clients.

What is the difference between Administrative Assistant Dispatcher vs Customer Service Representative?

AspectAdministrative Assistant DispatcherCustomer Service Representative
Required CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; customer service training often preferred
Work EnvironmentOffice setting; coordinating dispatch and administrative tasksCall centers, retail, or office environments; handling customer inquiries
Employer & Industry UsageTransportation, logistics, emergency servicesRetail, telecommunications, service industries
Common Search & ComparisonOften compared for administrative and dispatch dutiesCompared for customer interaction roles

The Administrative Assistant Dispatcher primarily manages dispatching and administrative tasks within logistics or emergency services, requiring organizational skills and some certifications. Customer Service Representatives focus on assisting customers, often via phone or online, emphasizing communication skills. While both roles involve communication and administrative skills, they serve different functions within their industries.

Is it hard to get hired as an administrative assistant dispatcher?

Getting hired as an administrative assistant dispatcher typically requires strong organizational skills, communication abilities, and familiarity with dispatching software or tools. Employers often look for relevant experience or certifications, and the hiring process can vary depending on the company and location, but generally, it involves interviews and skill assessments.

What cities are hiring for Administrative Assistant Dispatcher jobs?

Cities with the most Administrative Assistant Dispatcher job openings:

What states have the most Administrative Assistant Dispatcher jobs?

States with the most job openings for Administrative Assistant Dispatcher jobs include:

What are popular job titles related to Administrative Assistant Dispatcher jobs?

For Administrative Assistant Dispatcher jobs, the most frequently searched job titles are:

Administrative Assistant Dispatcher jobs near you
Infographic showing various Administrative Assistant Dispatcher job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Admin Assistant/Dispatcher

Jacksonville, FL

Acme Barricades
Public Safety Statistics Centers and Offices • 11 - 50 employees
Learn more about Acme Barricadesexternal

$16.50 - $22.25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 15 days ago

Job description

Description

Description

HIRING NOW! Weekly pay!

The Administrative Assistant/Dispatch position is responsible for administrative duties in an office setting. Duties could include a wide variety of receptionist and customer service functions, employee relations and HR administrative tasks, office management and potential employee dispatch functions. This position works closely with members of Corporate Office, Branch Management, and clients/customers and requires attention to detail and accuracy of reporting in a fast-paced environment.


Essential Job Functions: Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed. Administrative Assistants may be assigned to departments or branches and may not be required to perform all of the tasks listed or may be required to perform tasks that are not listed.

  • Prepare Sales Quotes for customers
  • Review/Calculate Driver's daily activity sheets and other required paperwork
  • Report hours for Certified Payroll and resolve violations
  • Coordinate deliveries/pickups with Operations Manager
  • Order safety supplies and MOT supplies as needed.
  • Answer Phones and provide information about Maintenance of Traffic Services
  • Relay orders to in-house Operations Manager
  • Process Customer requests for service or equipment, address customer complaints and questions, confer with customers or company personnel in order to provide required services.
  • Prepare daily work and run schedules.
  • Update customer accounts
  • Receive, prepare, track and file work orders and tickets, schedule and dispatch workers, work crews, equipment, or service vehicles to appropriate locations.
  • Data Entry duties - Filing and scanning as needed. Input of information into spreadsheets, computer programs etc. and timely submission required information to the corporate office or Branch Manager. Required data could include reporting payroll and certified payroll hours, compliance paperwork, accident/injury reporting, project billing information
  • Dispatch - Take, coordinate and dispatch orders from customers, prepare tickets, and relay orders to Managers
  • Billing - Confirm customer orders through the billing system, review monthly invoice register(s) for billing purposes making corrections as needed, prepare sales quotes for customers.
  • Employee Assistance: Prepare for employee safety meetings, open enrollments, EEO meeting etc. Print and prepare information for employees as needed. Assist employees with logging into Benefits and Employee portals.

Desired Qualifications:

  • 2 years of Administrative Experience within a construction/manufacturing/industrial/ dispatch field environment
  • 2 years of experience with timesheets, certified payrolls, general human resources
  • Customer Service personality
  • High School Diploma (or equivalent)

What's In It for You?

  • Competitive pay and growth
  • Full comprehensive benefits package including medical, dental, and vision insurance.
  • Vacation and PTO (paid time off)
  • 401(k) plan + Company match
  • Overtime

Requirements

Requirements


  • Strong communication and problem-solving skills
  • Ability to develop & maintain positive relations with internal management & external customers
  • Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment
  • Highly organized and extreme attention to detail
  • Strong computer and data entry skills and experience with Microsoft Office
  • Customer Service Attitude
  • Ability to work well both independently and in a team environment
  • Occasional lifting up to ten lbs.
  • Ability to work in a climate-controlled office environment
  • Vision adequate (including corrected vision) to perform essential job functions
  • Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions.
  • Ability to read and write in English in order to process paperwork and communicate with clients and internal customers
  • Must be able to sit or stand for extended periods of time
  • Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone

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