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Notary Assistant Jobs in Washington (NOW HIRING)

System One

Mail Equipment Operator

Vienna, VA · On-site

$17 - $19.25/hr

Hand process legal notary letters and maintain logs per state regulations. * Maintain a clean and ... Perform ongoing quality control to ensure process efficiency and accuracy. * Assist in leading ...

System One

Mail Equipment Operator

Vienna, VA · On-site

$17 - $19.25/hr

Hand process legal notary letters and maintain logs per state regulations. * Maintain a clean and ... Perform ongoing quality control to ensure process efficiency and accuracy. * Assist in leading ...

Share Our Strength

Coordinator, Finance

Washington, DC · On-site

$58 - $65/hr

Duties and Responsibilities Scheduling * Assist CFO and Controller with calendar management and ... or notarization; notary preferred for this position * Securely shred deposited checks and ...

System One

Mail Equipment Operator

Vienna, VA · On-site

$17 - $19.25/hr

Hand process legal notary letters and maintain logs per state regulations. * Maintain a clean and ... Perform ongoing quality control to ensure process efficiency and accuracy. * Assist in leading ...

System One

Mail Clerk

Vienna, VA · On-site

$25 - $28/hr

... notary letters and maintain logs per state regulations. · Maintains a clean and organized work ... Postal Service (USPS) requirements. · Assist in the operation of metering machines. · Serve as ...

Share Our Strength

Coordinator, Finance

Washington, DC · Hybrid

$58K - $65K/yr

Scheduling: * Assist CFO and Controller with calendar management and room reservations (e.g ... or notarization; notary preferred for this position * Securely shred deposited checks and ...

Share Our Strength

Coordinator, Finance

Washington, DC · On-site

$58K - $65K/yr

Scheduling: * Assist CFO and Controller with calendar management and room reservations (e.g ... or notarization; notary preferred for this position * Securely shred deposited checks and ...

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Notary Assistant information

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the most commonly searched types of Notary jobs in Washington?

The most popular types of Notary jobs in Washington are:

What are popular job titles related to Notary Assistant jobs in Washington?

For Notary Assistant jobs in Washington, the most frequently searched job titles are:

What job categories do people searching Notary Assistant jobs in Washington look for?

The top searched job categories for Notary Assistant jobs in Washington are:

What cities in Washington are hiring for Notary Assistant jobs?

Cities in Washington with the most Notary Assistant job openings:

Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Unit Coordinator (FT, PT, Pool/PRN - Nights)

Connections Health Solutions

Leesburg, VA • On-site

Full-time, Part-time, Per diem

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Connections Health Solutions rating

7.1

Company rating: 7.1 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description

We're not just behavioral health people-we're crisis people.
Connections Health Solutions is a leading provider of immediate-access behavioral health crisis care. Our team combines medical and recovery-oriented treatment to stabilize individuals in crisis and connect them to community-based resources for ongoing recovery.
Founded by emergency room psychiatrists Dr. Chris Carson and Dr. Robert Williamson, our model is physician-led and data-driven, drawing upon more than 15 years of crisis care expertise. Recognized by SAMHSA and the National Council for Mental Wellbeing as a national best practice, we've delivered invaluable treatment to hundreds of thousands of individuals facing crises. Our commitment remains consistent, to improve access, inspire hope, and provide the right support.
Our values shape our decisions, define our culture, and foster continuous learning and growth.
We accept people as they are, creating safe spaces where they feel valued and respected. We inspire hope by walking with people side-by-side, showing them grace and compassion. We act with intention, holding ourselves and each other accountable, and doing the right thing. We work as one team, trusting and supporting each other. We embrace change and innovation, striving to find better ways to fulfill our mission.
We are on a mission to change the face of behavioral health. Help us save lives and make a difference.
Earn More with Shift Differentials
Maximize your earnings with additional hourly pay:
  • +$2/hr -> Monday-Thursday Nights
  • +$3/hr -> Friday-Sunday Nights
  • +$2/hr -> Saturday-Sunday Days

What You'll Do:
The Unit Coordinator provides administrative and clerical support of clinical services. Oversee individual registration process, insurance verification, answering phones, general office projects, tracking of unit census and coordination with clinical staff to ensure efficient functioning of the unit.
  • Registers individuals for services, including verification of Medicaid eligibility, enrollment with a health plan, and/or confirmation of other third-party insurers. Collects appropriate authorizations and release of information documents. Schedules appointments (if applicable).
  • Works collaboratively with the clinical team and communicates any concerns regarding an individual's presentation (psychiatric or medical) to the appropriate discipline.
  • Greets and receives visitors. Maintains security by following procedures; monitoring logbook; issuing visitor badges.
  • Oversee episode of care in electronic health record with accuracy and efficiency. Coordinates the discharge of individuals with other inpatient facilities and within the electronic health records.
  • Obtains clinical records/documents as requested. Communicate information to physicians, nurses and clinical team members. Coordinates with other providers to assist with the discharge and/or transfers.
  • Assists with ECO/TDO process. Liaison to all departments and is the key communication link between multiple disciplines associated with individual care and the smooth functioning of the unit.
  • Coordinates the ordering of individual meals, equipment, and maintains unit supplies necessary for daily activities.
  • Promotes a welcoming environment with excellent customer service. Serves as a resource for families, visitors and vendors.
  • Answer incoming calls, provide information, transfer calls and/or take messages as necessary.
  • Complete all required training, attend monthly meetings, and maintain required competencies.
  • Coordinates civil commitment process with all necessary stakeholders, notarizes legal petitions.
  • Performs all other duties as assigned.

What You'll Bring:
  • High School Diploma or equivalent
  • 1 year of exceptional service customer service-oriented work experience
  • 3 years of clerical experience
  • Current Notary or have the ability to become a notary within the first 90 days
  • Must be able to perform Safe Clinch patient restraint techniques
  • The Company has a mandatory vaccination policy. All successful applicants must be fully vaccinated, including showing proper documentation, or otherwise be exempt pursuant to the Company's exemption process prior to their start date as a condition
  • State of Virginia Fingerprint Clearance
  • Must be able to pass Virginia Department of Behavioral Health & Developmental Services (VA DBHDS) background check
  • Must be able to pass Virginia Department of Social Services (VA DSS) Office of Background Investigations - Central Registry Search

It would be great if you had:
  • Previous behavioral health experience

What We Offer:
Full-time only:
  • Employees (and their families) are offered comprehensive health insurance, including Medical, Dental, Vision, Accident, Critical Illness, and Hospital Indemnity
  • CHS pays for Basic Life, AD&D, Short and Long-Term Disability
  • Voluntary Life insurance option for employees and their families
  • Health Savings Accounts (with $1,000 to $2,000 employer contribution depending on plan)
  • Flexible Spending Accounts (health care and dependent care)
  • 401k company match after 6 months (50% of deferrals up to 6% of compensation)
  • Generous PTO starting at 160 hours accrued annually and 12 recognized company holidays
  • Company-paid parental leave available to eligible employees

All employees (Pool, Part-time and Full-time):
  • Employee Assistance Program to help with confidential emotional support, work life solutions, financial solutions, legal assistance, or online support
  • After 90 days, you are auto enrolled in the 401k Plan

Connections Health Solutions is proud to be a Second Chance Employer.
Actual compensation is based on relevant experience, education, internal equity, and budget.
Virginia pay range
$24-$26.91 USD
EEO Statement
Connections Health Solutions is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We are committed to creating an inclusive and welcoming environment for all employees and applicants.
Recruitment Fraud Warning
Connections Health Solutions has been made aware of individuals impersonating our recruiters and issuing fraudulent interview invitations and job offers.
Please note:
  • Official communications come only from an email address ending in @connectionshs.com.
  • We will never extend an offer without completing our formal interview process.
  • We will never ask candidates to pay fees, purchase equipment, or send money as part of the hiring process.

If you receive a suspicious communication claiming to represent Connections Health Solutions, please contact myRecruiter@connectionshs.com to verify its authenticity before responding.

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