If you are a notary and are interested in joining our network, please check here to find your state ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...
Quick apply
If you are a notary and are interested in joining our network, please check here to find your state ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...
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Administration Assistant
Arlington, VA · On-site
$25/hr
Notarize documents - They have a Notary Public for the state of Virginia Client/Employee Relation: * Assist visitors/clients from different states with hotel, restaurant, and other related ...
New
Quick apply
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Administration Assistant
Arlington, VA · On-site
$25/hr
Notarize documents - They have a Notary Public for the state of Virginia Client/Employee Relation: * Assist visitors/clients from different states with hotel, restaurant, and other related ...
New
Estates & Trusts Paralegal / Legal Assistant
$45K - $85K/yr
DC notary is a strong plus. Prior experience in estates, trusts, probate, or fiduciary ... professionals * Assist with fiduciary administration by reviewing expenses, preparing checks ...
Quick apply
Estates & Trusts Paralegal / Legal Assistant
$45K - $85K/yr
DC notary is a strong plus. Prior experience in estates, trusts, probate, or fiduciary ... professionals * Assist with fiduciary administration by reviewing expenses, preparing checks ...
Legal Assistant
$80K - $95K/yr
... Notary Public - employer will cover certification costs Strong organizational skills and keen ... assistants Two-step interview process: virtual screening followed by an in-person panel High ...
Legal Assistant
$80K - $95K/yr
... Notary Public - employer will cover certification costs Strong organizational skills and keen ... assistants Two-step interview process: virtual screening followed by an in-person panel High ...
Legal Assistant
$80K - $95K/yr
... Notary Public - employer will cover certification costs Strong organizational skills and keen ... assistants Two-step interview process: virtual screening followed by an in-person panel High ...
Legal Assistant
$80K - $95K/yr
... Notary Public - employer will cover certification costs Strong organizational skills and keen ... assistants Two-step interview process: virtual screening followed by an in-person panel High ...
Executive Assistant, Board & Sustainability We are KBR When you become part of our KBR team, your ... Coordinate notarization, legalization, apostille, and other document authentication requirements.
Executive Assistant, Board & Sustainability We are KBR When you become part of our KBR team, your ... Coordinate notarization, legalization, apostille, and other document authentication requirements.
Front Desk Administrative Assistant
Arlington, VA · On-site
$19 - $24.25/hr
... in house notary needs; assist with witness and signature requests as needed • Support the signer approval process • Prepare, print, organize, and distribute documents requiring executive ...
Front Desk Administrative Assistant
Arlington, VA · On-site
$19 - $24.25/hr
... in house notary needs; assist with witness and signature requests as needed • Support the signer approval process • Prepare, print, organize, and distribute documents requiring executive ...
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Legal Assistant - Digital Reporter
Columbia, MD · On-site
$40.50 - $54.60/hr
Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording of the proceeding using high-fidelity audio technology * Creating accurate and detailed annotations ...
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Legal Assistant - Digital Reporter
Columbia, MD · On-site
$40.50 - $54.60/hr
Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording of the proceeding using high-fidelity audio technology * Creating accurate and detailed annotations ...
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Legal Assistant - Digital Reporter
Columbia, MD · On-site
$40.50 - $54.60/hr
Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording of the proceeding using high-fidelity audio technology * Creating accurate and detailed annotations ...
Quick apply
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Legal Assistant - Digital Reporter
Columbia, MD · On-site
$40.50 - $54.60/hr
Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording of the proceeding using high-fidelity audio technology * Creating accurate and detailed annotations ...
Child Care Assistant - Afternoon
Kensington, MD · On-site
$16 - $18/hr
This document must be notarized. * SIDS and SUIDS Training Certificate * Must be able to lift up to 50 pounds frequently throughout the day to assist with children and supplies Benefits * Paid ...
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Child Care Assistant - Afternoon
Kensington, MD · On-site
$16 - $18/hr
This document must be notarized. * SIDS and SUIDS Training Certificate * Must be able to lift up to 50 pounds frequently throughout the day to assist with children and supplies Benefits * Paid ...
Adult Services Library Assistant Loudoun County Public Library (LCPL) builds community by promoting ... Notary Public License and/or Passport Acceptance Agent certification may be required within one ...
Adult Services Library Assistant Loudoun County Public Library (LCPL) builds community by promoting ... Notary Public License and/or Passport Acceptance Agent certification may be required within one ...
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Retail Sales and Business Services Associate
Upper Marlboro, MD · On-site
$16 - $18/hr
Process domestic and international shipments. * Assist customers with packaging, mailbox services, business services, and notary services. * Educate customers on available products and value-added ...
Quick apply
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Retail Sales and Business Services Associate
Upper Marlboro, MD · On-site
$16 - $18/hr
Process domestic and international shipments. * Assist customers with packaging, mailbox services, business services, and notary services. * Educate customers on available products and value-added ...
Be Seen First
Retail Sales and Business Services Associate
Upper Marlboro, MD · On-site
$16 - $18/hr
Process domestic and international shipments. * Assist customers with packaging, mailbox services, business services, and notary services. * Educate customers on available products and value-added ...
Quick apply
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Retail Sales and Business Services Associate
Upper Marlboro, MD · On-site
$16 - $18/hr
Process domestic and international shipments. * Assist customers with packaging, mailbox services, business services, and notary services. * Educate customers on available products and value-added ...
Adult Services Library Assistants plan and lead programs for primarily adult audiences and conduct ... Notary Public License and/or Passport Acceptance Agent certification may be required within one ...
Adult Services Library Assistants plan and lead programs for primarily adult audiences and conduct ... Notary Public License and/or Passport Acceptance Agent certification may be required within one ...
Adult Services Library Assistant
Leesburg, VA · On-site
$45K - $75K/yr
Adult Services Library Assistants plan and lead programs for primarily adult audiences and conduct ... Notary Public License and/or Passport Acceptance Agent certification may be required within one ...
Adult Services Library Assistant
Leesburg, VA · On-site
$45K - $75K/yr
Adult Services Library Assistants plan and lead programs for primarily adult audiences and conduct ... Notary Public License and/or Passport Acceptance Agent certification may be required within one ...
Security Assistant
Rockville, MD · On-site
$38K - $48K/yr
Coordinate for states and territories that require original forms with wet signatures and notary stamp. Security Assistants will use various databases and systems to request the childcare check from ...
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Security Assistant
Rockville, MD · On-site
$38K - $48K/yr
Coordinate for states and territories that require original forms with wet signatures and notary stamp. Security Assistants will use various databases and systems to request the childcare check from ...
Security Assistant
Rockville, MD · On-site
$38K - $48K/yr
Coordinate for states and territories that require original forms with wet signatures and notary stamp. * Security Assistants will use various databases and systems to request the childcare check ...
Security Assistant
Rockville, MD · On-site
$38K - $48K/yr
Coordinate for states and territories that require original forms with wet signatures and notary stamp. * Security Assistants will use various databases and systems to request the childcare check ...
Executive Assistant
Lansdowne, VA · On-site
The Executive Assistant is responsible for developing intra-office communication protocols ... Has or is willing to obtain Public Notary certification * Has strong oral, written, and ...
Executive Assistant
Lansdowne, VA · On-site
The Executive Assistant is responsible for developing intra-office communication protocols ... Has or is willing to obtain Public Notary certification * Has strong oral, written, and ...
Executive Assistant
Lansdowne, VA · Hybrid
The Executive Assistant is responsible for developing intra-office communication protocols ... Has or is willing to obtain Public Notary certification * Has strong oral, written, and ...
Executive Assistant
Lansdowne, VA · Hybrid
The Executive Assistant is responsible for developing intra-office communication protocols ... Has or is willing to obtain Public Notary certification * Has strong oral, written, and ...
Security Assistant with Security Clearance
Rockville, MD · On-site
$38K - $48K/yr
Coordinate for states and territories that require original forms with wet signatures and notary stamp. * Security Assistants will use various databases and systems to request the childcare check ...
Security Assistant with Security Clearance
Rockville, MD · On-site
$38K - $48K/yr
Coordinate for states and territories that require original forms with wet signatures and notary stamp. * Security Assistants will use various databases and systems to request the childcare check ...
Notary Assistant information
What is a notary assistant?
Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.
What are the main responsibilities of a notary assistant on a typical day?
A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.
What is the difference between Notary Assistant vs Notary Clerk?
| Aspect | Notary Assistant | Notary Clerk |
|---|---|---|
| Certifications | Typically requires notary commission, basic administrative skills | Often requires notary commission, clerical or administrative experience |
| Work Environment | Office settings, banks, law firms | Courthouses, legal offices, banks |
| Primary Responsibilities | Assisting notaries, preparing documents, scheduling appointments | Processing legal documents, maintaining records, supporting notary activities |
Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.
What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?
To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.
What are the most commonly searched types of Notary jobs in Washington? The most popular types of Notary jobs in Washington are:
What are popular job titles related to Notary Assistant jobs in Washington? For Notary Assistant jobs in Washington, the most frequently searched job titles are:
What job categories do people searching Notary Assistant jobs in Washington look for? The top searched job categories for Notary Assistant jobs in Washington are:
What cities in Washington are hiring for Notary Assistant jobs? Cities in Washington with the most Notary Assistant job openings:
Contractor
Re-posted 22 days ago
Job description
Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.
Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.
Join Our Digital Reporter Network
Depositions by Filevine is building a network of dependable, detail-oriented commissioned notaries public to provide critical support during remote legal proceedings. Digital Reporters facilitate these sessions by managing Zoom calls, assisting participants with basic technical issues, and helping ensure transcripts are captured accurately. Being a Digital Reporter offers a flexible earning opportunity, giving you the chance to work remotely, and choose your own hours. This 1099 independent contractor role is ideal for those seeking to explore a dynamic and evolving legal industry.
Please note: this posting is for notaries residing in the specific state that is listed in the job title. If you are a notary and are interested in joining our network, please check here to find your state. If you do not see your state, we encourage you to check back regularly as we are always adding new states to our network.
- Facilitate Zoom sessions with professionalism and warmth, helping create a smooth and welcoming experience for all participants.
- Troubleshoot technical issues for attendees, such as muted audio or screen sharing.
- Safeguard transcript quality by ensuring optimal audio conditions for the Depositions by Filevine transcription software.
- Administer oaths, manage on/off-the-record moments, and handle procedural steps that support a seamless legal process.
- Conduct proceedings in accordance with established procedural scripts and legal prompts to maintain consistency and accuracy across sessions. Upon contractor’s request, Filevine will provide sample scripts at no additional cost.
- Uphold confidentiality and maintain a composed, professional presence throughout each proceeding.
- Active Notary Public license in the state listed in the job posting.
- Strong internet connection and access to a quiet, professional workspace.
- Video-enabled computer with necessary software capabilities.
- Excellent communication and organizational skills.
- Ability to work during standard business hours (9:00 AM to 5:00 PM local time, Monday through Friday).
- Familiarity with Zoom or other video conferencing software.
- Bonus: Experience in the legal industry.
This 1099 contract position is ideal for someone seeking flexibility while building a relationship with a reliable and growing company. Apply today to help shape the future of legal technology!
Privacy Policy Notice
Filevine will handle your personal information according to what’s outlined in our Privacy Policy.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
About Filevine
Sourced by ZipRecruiter
Industry
Software development
Company size
11 - 50 Employees
Headquarters location
Provo, UT, US
Year founded
2014