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Notary Assistant Jobs in Tennessee (NOW HIRING)

Ascendo

Notary Public

Chattanooga, TN · On-site

$56K - $66K/yr

Track documentation and ensure timely processing * Assist with backlog reduction and document ... Active Notary Public certification * Strong knowledge of HIPAA regulations and healthcare privacy ...

Ascend

Administrative Assistant

Franklin, TN

$17.75 - $24/hr

The Administrative Assistant will provide administrative support to the Medical Office Properties ... Notary: bonded and notary seal * Ability to work effectively in a hybrid workplace. Onsite ...

Wilsonbank

Commercial Lending Assistant

Lebanon, TN

Commercial Lending Assistant Location: Lebanon, TN If you're looking for a career where purpose ... Ability to obtain and maintain a current Notary Public license for document notarization * Ability ...

Ascendo

Medical Record Clerk

Chattanooga, TN · On-site

$14.50 - $18/hr

... notarize required documents as applicable -Maintain accurate and compliant medical records handling -Manage supplies and supporting materials for the documentation workflow -Assist with backlog ...

TheCoTeam

Full Charge Bookkeeper

Nashville, TN

$60K - $80K/yr

... * Assist Accountant Quarterly With Financial Statement and Reporting * +3yrs: Full Charge Bookkeeping & Quickbooks * Notary Republic certification a plus * $60k-$80k/yr - Yup! * 401K w/ up to 3% ...

Soundscapes

Full Charge Bookkeeper

Nashville, TN

$60K - $80K/yr

... * Assist Accountant Quarterly With Financial Statement and Reporting Your Ideal Knowledge/Experience: * +3yrs: Full Charge Bookkeeping & Quickbooks * Notary Republic certification a plus Soundscapes ...

FirstBank

Universal Banker (Float)

Knoxville, TN · On-site

$17.25 - $21.50/hr

... * Assist customers with transactional needs according to established guidelines, brand model and ... Notary preferred Employment Type: Full-Time

FirstBank

Universal Banker

Maynardville, TN

$14 - $17.50/hr

... * Assist customers with transactional needs according to established guidelines, brand model and ... Notary preferred Employment Type: Full-Time

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Notary Assistant information

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the most commonly searched types of Notary jobs in Tennessee?

The most popular types of Notary jobs in Tennessee are:

What are popular job titles related to Notary Assistant jobs in Tennessee?

For Notary Assistant jobs in Tennessee, the most frequently searched job titles are:

What job categories do people searching Notary Assistant jobs in Tennessee look for?

The top searched job categories for Notary Assistant jobs in Tennessee are:

What cities in Tennessee are hiring for Notary Assistant jobs?

Cities in Tennessee with the most Notary Assistant job openings:

Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Notary Public

Chattanooga, TN • On-site

Ascendo
Recruiting and Staffing Services • 51 - 200 employees
Learn more about Ascendoexternal

$56K - $66K/yr

Other

Posted 13 days ago

Job description

We are seeking a Medical Records & Documentation Specialist to manage healthcare documentation, process records requests, and support compliance-related administrative functions. This position is fully remote; however, candidates must reside in the Chattanooga, Tennessee area due to occasional in-person responsibilities based on business needs.
The ideal candidate has hands-on medical records experience, strong knowledge of HIPAA requirements, proficiency with Electronic Medical Record (EMR) systems, and an active notary certification.
Key Responsibilities

  • Prepare, print, and organize forms, records, and supporting documentation
  • Process certifications, records requests, and related paperwork
  • Sign and notarize required documents
  • Maintain accurate and organized medical records documentation
  • Track documentation and ensure timely processing
  • Assist with backlog reduction and document-processing projects
  • Coordinate and monitor necessary office supplies and materials
  • Safeguard confidential information and maintain HIPAA compliance
  • Follow established privacy, documentation, and administrative procedures
Required Qualifications
  • 2+ years of medical records experience
  • Active Notary Public certification
  • Strong knowledge of HIPAA regulations and healthcare privacy requirements
  • Experience working with Electronic Medical Record (EMR) systems
  • Strong organizational skills and attention to detail
  • Ability to independently manage a high volume of records and administrative tasks
  • Must reside in the Chattanooga, TN area
  • Ability to accommodate occasional in-person responsibilities as needed

Location: Remote - Must Reside in Chattanooga, TN Area
Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Contact information
Daniela Gomez
Ascendo Resources logo

About Ascendo Resources

Sourced by ZipRecruiter

Ascendo Resources is a highly recognized and specialized staffing and consulting firm based in Fort Lauderdale, FL, US. Operating within the industry of professional services, the firm specializes in placing accounting, finance, compliance, HR, banking, IT & administrative professionals in the best workplaces. Ascendo Resources was established in the year 2006 and has since expanded its reach across multiple states, showcasing its exceptional commitment to connecting job seekers with job opportunities.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Coral Gables, FL, US

Year founded

2008

Social media

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