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Museum Administration Jobs (NOW HIRING)

City of Mesa, AZ

Museum Curator

Mesa, AZ · On-site

$75K - $102K/yr

Experience in application and administration of grants, permits, and federal and state repositories. Experience in large museum projects. Link to A is linked here. 01 Did you graduate from an ...

Georgia Southern University

Museum Director

Statesboro, GA · On-site

$78K - $102K/yr

Location Statesboro Campus - Statesboro, GA Department Information Museum Job Summary Responsible for the administration and oversight of all facets of museum operations, including staff supervision ...

University of Kentucky

Museum Assistant

Lexington, KY · On-site

$12/hr

Art Museum Work Location Lexington, KY Salary Range $12.00/hour Type of Position Student Position ... Knowledge of or experience with art, art history, arts administration, or similar field of study is ...

University of Kentucky

Museum Assistant

Lexington, KY · On-site

$12/hr

Art Museum Work Location Lexington, KY Salary Range $12.00/hour Type of Position Student Position ... Knowledge of or experience with art, art history, arts administration, or similar field of study is ...

City of Norfolk

Museum Attendant

Norfolk, VA · On-site

$40K - $68K/yr

Six months in Security, Customer Service, Office Administration; or in a museum environment, depending on assignment. Academic coursework in U.S History, World History (20th century), or Museum ...

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How much do museum administration jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for museum administration in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What is museum administration?

Museum administration refers to the management and oversight of a museum's operations, including budgeting, staffing, exhibit planning, fundraising, and community engagement. Professionals in museum administration ensure that the museum runs smoothly, meets its educational and cultural goals, and complies with legal and ethical standards. They work with curators, educators, and other staff to create a positive visitor experience and to safeguard the museum's collections. Strong leadership, organizational, and communication skills are essential in this field.

What are the key skills and qualifications needed to thrive in museum administration?

To thrive in Museum Administration, you need strong organizational, leadership, and project management skills, often supported by a degree in museum studies, arts administration, or a related field. Familiarity with collection management systems, budgeting software, and grant-writing tools is typically required. Exceptional communication, problem-solving, and stakeholder engagement abilities are valuable soft skills in this role. These competencies ensure effective operation, financial sustainability, and the delivery of engaging visitor experiences within museums.

What are some common challenges faced by professionals working in museum administration?

Professionals in museum administration often encounter challenges such as balancing limited budgets while maintaining high-quality exhibits and programs, managing diverse teams of staff and volunteers, and adapting to evolving technologies in the cultural sector. Additionally, they must ensure compliance with legal and ethical standards for collections management and donor relations. Navigating these responsibilities requires strong organizational and communication skills, as well as a passion for promoting public engagement with the museum's mission.

What is the difference between Museum Administration vs Museum Curator?

AspectMuseum AdministrationMuseum Curator
Primary RoleOversees museum operations, management, and administrationDevelops exhibits, manages collections, and conducts research
Required CredentialsBachelor’s or master’s in museum studies, arts administration, or related fieldsBachelor’s or master’s in art history, archaeology, or related disciplines
Work EnvironmentOffice setting within the museum, administrative officesGallery spaces, research areas, and exhibit preparation areas
Employer & Industry UsageMuseums, cultural institutions, non-profitsMuseums, galleries, historical societies

While Museum Administrators focus on managing the overall operations and administration of museums, Museum Curators are primarily responsible for developing exhibits and managing collections. Both roles often collaborate but require different skill sets and educational backgrounds.

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Museum Administration jobs near you
Infographic showing various Museum Administration job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $44,338 per year, or $21.3 per hour.

Grants & Financial Analyst

Children's Museum of Pittsburgh

Pittsburgh, PA • On-site

$50K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

Job description

Job Title:
Grants & Financial Analyst
Reports to:
Controller
FLSA Status:
Exempt
Classification:
Full Time
Compensation:
$50,000.00
The compensation listed reflects the anticipated base/starting salary for this position and may vary depending on factors such as skills, experience, education, and internal equity.
About the Museum
The Children's Museum of Pittsburgh provides innovative and inclusive museum experiences that inspire kindness, joy, creativity and curiosity for all learners. We forge connections with artists, community partners and neighbors to work on behalf of children, youth and families. We have a vision to transform education. We believe people of all ages can benefit from different types of learning experiences.
Benefits:
We are proud to offer a comprehensive benefits package to eligible employees that includes: Medical, Dental, Vision, and Flexible Spending Account. Paid Time Off (Vacation, Sick, Holidays, and Floating Holidays). 403(b) Savings Retirement Plan. Life Insurance, Short Term and Long Term Disability. Free Museum membership. Parking at a discounted rate.
Position Summary:
The Grants & Financial Analyst is responsible for managing and monitoring grant funding, ensuring compliance with donor and regulatory requirements, and providing financial analysis to support organizational decision-making. This role serves as a key liaison between finance, program, and development teams to ensure accurate budgeting, reporting, and stewardship of restricted and unrestricted funding sources.
The analyst prepares grant budgets, tracks expenditures, reconciles grant accounts, and develops financial reports for internal leadership and external funders. Additionally, the position analyzes financial performance, identifies trends and risks, and supports annual budgeting and forecasting processes.
Essential Job Duties:
Grants:
Budgeting and Pre-Award Support
  • Build accurate budgets for complex funding proposals, including multi-year exhibition or capital campaigns.
  • Review award agreements to identify restrictive clauses, cost-sharing requirements and unique financial stipulations.
  • Calculate indirect cost rates and overhead allocations according to institutional guidelines.

Post-Award Tracking and Fiscal Management
  • Monitor grant spending monthly across multiple departments, including Curatorial, Education, and Conservation.
  • Enforce donor intent restrictions by ensuring funds are allocated strictly to their designated projects.
  • Execute fund drawdowns and submit timely, comprehensive reimbursement requests to external funders.
  • Lead final closeouts by reconciling expenses, clearing commitments, and submitting final fiscal reports.

Compliance and Audit Preparedness
  • Ensure strict adherence to GAAP, IRS non-profit regulations, and federal Uniform Guidance (2 CFR 200).
  • Maintain systematic audit trails by archiving all digital expense receipts, payroll records, and approvals.
  • Coordinate audit preparation by serving as the primary point of contact for external and single audits.

Additional Responsibilities:
  • Assists in preparation of the annual fiscal year budget and other financial forecasts.
  • Translate complex financial metrics into easily digestible summaries for the Board of Trustees and Director.
  • Produce financial reports and narrative analysis required by private foundations and government panels.
  • Run variance analyses to help department heads forecast programmatic costs and avoid overages.
  • Provide support as needed for annual audit.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time based on business needs and in support of the mission of Children's Museum of Pittsburgh.
Job Qualifications:
Education:
  • Bachelor's degree in Accounting, Finance, Museum Administration or a related field.

Experience:
  • Minimum 3 years of experience in a non-profit finance, fund accounting or public grant administration.
  • Prior experience in Non-Profit organizations preferred.
  • Knowledge of all aspects of the accounting cycle and month-end close, including monthly reconciliations and monitoring of Business Development activities.
  • Hands-on experience with non-profit ERP or accounting software (MIP a plus).
  • Proven history managing awards from agencies like the IMLS, NSF or state arts councils.

Skills:
  • Solid understanding of restricted vs. unrestricted net assets and non-profit tax regulations.
  • Strong computer skills. Advanced Microsoft Excel skills, including pivot tables, data modeling and logical formulas.
  • Must have strong analytical and communication skills.
  • Detail oriented, high precision in tracking granular expense across dozens of distinct, restricted funds.
  • Ability to meet deadlines and work effectively in a team environment.

Physical Requirements & Equipment Usage:
  • Predominantly sedentary type position; however, may move about as necessary completion of other tasks. May occasionally lift up to 15 lbs. when handling boxes for record retention.
  • The person in this position frequently communicates with staff, guests, and partners. Must be able to exchange accurate information.
  • Constantly operates a computer and other office equipment.

The physical demands and work environment characteristics are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment, Hours of Work, and Travel Requirements:
  • Monday to Friday from 9:00 a.m. to 5:00 p.m. Hybrid schedule available based on operational needs.
  • Essential duties will be performed in a museum environment, which includes interaction with the public and exposure to children and families.

Clearances:
  • FBI fingerprint, PA Child Abuse History Certificate (Act 33) and PA State Criminal Record Check (Act 34) are required.

Children's Museum of Pittsburgh provides equal employment opportunities without regard to race, color, ancestry, national origin, gender, sex (including pregnancy), sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran or military status, or any other characteristic or trait protected by local, state, or federal law.
If you are interested in applying for this position, please complete our online application found at:

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