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Move In Coordinator Jobs in Alberta (NOW HIRING)

Ledcor Group

Recruitment Coordinator

Calgary, AB · Hybrid

... multiple candidates moving simultaneously. If you thrive in a structured environment, take ... Experience coordinating with third-party vendors and managing bookings, follow-ups, and service ...

Ledcor Group

Recruitment Coordinator

Edmonton, AB · Hybrid

... multiple candidates moving simultaneously. If you thrive in a structured environment, take ... Experience coordinating with third-party vendors and managing bookings, follow-ups, and service ...

Ecolab

Office Coordinator

Calgary, AB · On-site

This role plays a key part in maintaining workplace standards, supporting employee engagement ... Coordinate workspace moves, desk assignments, and office setup activities Workplace Coordination

Bird Construction

VDC Coordinator

Edmonton, AB

Facilitate, in conjunction with the site team, the site logistics plan in a model environment and ... From the critical infrastructure we depend on, to the energy and resources that keep us moving - we ...

RR46

Project Coordinator - AdFarm

Calgary, AB · On-site

... build their career in an agency environment. You enjoy bringing structure to moving pieces ... Project Coordination * Production Support * Documentation You'll have success here if you value ...

Bird Construction

Project Coordinator

Edmonton, AB · On-site

Support Project Manager in establishing Preconstruction in Progress (PIP) form, KPI's and monthly ... From the critical infrastructure we depend on, to the energy and resources that keep us moving - we ...

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Move In Coordinator information

What does a move in coordinator do?

A Move In Coordinator is responsible for managing and facilitating the process of new tenants or residents moving into a property. They coordinate logistics such as scheduling move-in dates, conducting walkthroughs, preparing necessary documentation, and ensuring that units are ready and compliant with leasing standards. Additionally, Move In Coordinators often serve as the primary point of contact for new residents, addressing questions and providing them with important information about their new home. Their goal is to ensure a smooth and positive transition for everyone involved.

What are the key skills and qualifications needed to thrive as a move in coordinator, and why are they important?

To thrive as a Move In Coordinator, you need strong organizational skills, attention to detail, and experience in property management or customer service, often supported by a high school diploma or equivalent. Familiarity with property management software, scheduling tools, and CRM systems is typically required. Excellent communication, problem-solving abilities, and a customer-centric attitude help you effectively manage tenant expectations and resolve issues. These skills ensure smooth transitions for new residents, enhance tenant satisfaction, and contribute to efficient property operations.

What are the main challenges a move in coordinator faces when managing multiple tenant move-ins simultaneously?

Move In Coordinators often juggle multiple move-ins at once, which can be challenging due to overlapping schedules, varying tenant needs, and coordination with maintenance, leasing, and cleaning teams. Effective communication, strong organizational skills, and the ability to quickly problem-solve are crucial to ensure a smooth transition for each new resident. Being proactive in addressing potential issues, such as last-minute repairs or documentation delays, helps minimize disruptions and maintains a positive move-in experience for all parties involved.

What is the difference between Move In Coordinator vs Leasing Consultant?

AspectMove In CoordinatorLeasing Consultant
CredentialsCustomer service experience, familiarity with property managementReal estate license or leasing certification often preferred
Work EnvironmentAssists new residents during move-in process, interacts with property staffEngages with prospective tenants, conducts property tours, processes lease applications
Employer & Industry UsageProperty management companies, senior living communitiesApartment complexes, rental agencies, property management firms

The Move In Coordinator primarily focuses on assisting residents during the move-in process, ensuring a smooth transition. In contrast, the Leasing Consultant mainly interacts with prospective tenants, handling leasing inquiries and showing properties. While both roles require strong customer service skills, their core responsibilities and interactions differ within the property management industry.

What job categories do people searching Move In Coordinator jobs in Alberta look for?

The top searched job categories for Move In Coordinator jobs in Alberta are:

What cities in Alberta are hiring for Move In Coordinator jobs?

Cities in Alberta with the most Move In Coordinator job openings:

Move In Coordinator jobs near you
Infographic showing various Move In Coordinator job openings in Alberta as of August 2026, with employment types broken down into 76% Full Time, 21% Part Time, 2% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Recruitment Coordinator

LTS Managed Technical Services LLC

Calgary, AB • Hybrid

Full-time

Re-posted 28 days ago

Job description

Ledcor is hiring a full-time Recruitment Coordinator to join our HR team and play a key role in getting new hires across the finish line. Reporting to the Supervisor, Recruitment Coordination, you'll be the primary point of contact for candidates from offer acceptance through to Day 1 readiness, guiding them through pre-employment requirements with clarity, responsiveness, and professionalism.
This is a high-volume, fast-paced role that demands strong process discipline, excellent communication, and the ability to keep multiple candidates moving simultaneously. If you thrive in a structured environment, take ownership of your work, and genuinely enjoy supporting people through transitions, this role is for you. This is a great opportunity to build your experience in recruitment and HR while working closely with operations across the business.
Come and join the True Blue team here in Edmonton or Calgary, AB and apply today!

Essential Responsibilities

  • Serve as the front-line contact for new hires and rehires from offer acceptance through hire-on completion
  • Proactively call and guide candidates through pre-employment requirements, timelines, and next steps
  • Respond to candidate questions, escalate issues as needed, and follow up consistently to maintain momentum
  • Support internal employee moves with the same level of urgency and attention
  • Document candidate interactions and send follow-up emails in Workday
  • Coordinate hire-on activities accurately and efficiently in systems including Workday and CannAmm
  • Arrange pre-employment requirements with third-party vendors-drug and alcohol testing, background checks, certifications, and training
  • Manage vendor relationships to maintain service levels and meet hiring timelines
  • Communicate with hiring managers on pre-employment issues, start date changes, and related matters
  • Collaborate with assigned HR team members to align hire-on activities with project hiring plans
  • Facilitate daily reporting to projects and business units as required

Qualifications

  • Minimum 1 year of experience in recruitment, coordination, onboarding, or HR administration in a high-volume environment
  • Strong working knowledge of HRIS platforms, with Workday experience preferred
  • Excellent communication skills-comfortable guiding candidates from diverse backgrounds with professionalism and credibility
  • Proven ability to manage high-volume workflows with strong prioritization and attention to detail
  • Experience coordinating with third-party vendors and managing bookings, follow-ups, and service delivery
  • Proficiency in Microsoft Office (Excel, Outlook, Teams)
  • High attention to detail and the ability to adapt in a changing environment

Work Environment

  • Hybrid work model

Additional Information

The Ledcor Group of Companies is one of North America's most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada's Best Diversity Employers, Canada's Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor's Inclusion and Diversity initiatives, please visit our I&D page.

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