Mobile Notary Jobs in Oregon (NOW HIRING)

Job Description Summary:

Job Description:

POSITION RESPONSIBILITIES AND DUTIES:

• Ability to perform essential Office Assistant responsibilities.

• Provide general administrative support to office teams, employees, and guests.

• Assist office operations including guest relations, answering phones, desk assignment, mail management, and overall office management procedures or facility management.

• Serve as point of contact for office logistics including building access, desk set up, and parking access.

• Maintain office calendar including scheduling meetings, events, interviews, and guest appointments.

• Responsible for office presentation, cleanliness, maintenance, and guest experience.

• Coordinate vendors for general equipment and services repairs or updates.

• Serve as a liaison with other departments and help resolve day to day issues.

• Provide technology support and troubleshooting assistance for office equipment including printers, mobile devices, video conference equipment, conference functioning, and local server maintenance.

• Assist with onboarding new hires, ordering equipment, office access, prepare workstation, and any other logistic to ensure a positive experience.

• Order and maintain inventory of company apparel, PPE, and swag.

• Order office and breakroom supplies while keeping monthly budget in mind

• Maintain kitchen supplies, snacks, beverages, and order meals as necessary.

• Ensures ongoing maintenance of equipment; order and restock office supplies and equipment.

• Support with fleet and asset assignment and maintenance.

• Assist with maintaining and updating files, databases, records, and/or other documents

• Coordinate internal/external meetings, support with travel and lodging coordination.

• Assist with company event coordination, office celebrations, and outreach efforts.

• Support with communications as necessary.

• Assist with auditing reports, coding invoices, and expense reporting as necessary.

• Maintain safety procedures, office / jobsite postings and first aid kit(s) to ensure compliance with local, state, and federal laws.

• Run miscellaneous errands; pick up deliveries as required or directed during business hours.

• Complete other responsibilities and activities as assigned.

SKILLS OR EXPERIENCE REQUIREMENTS:

• High school diploma/GED, technical degree a plus.

• Minimum of 3-year administrative experience or equivalent combination of education and experience.

• Knowledge and use of Microsoft 365 (Word, Excel, PowerPoint, and Teams)

• Knowledge in general office procedures, video conferencing equipment and office machines

• High proficiency in English verbal communication skills including professional telephone manner

• Proficient in performing accurate and efficient typing and data entry

• Proficient written communication skills including business writing skills

• Maintain appropriate levels of confidentiality.

• Skilled at managing multiple projects and tasks

• Reliable, dependable, resourceful, and flexible

• Physical job location is determined by project and subject to change based on project assignment(s).

• Reliability, dependability and flexibility

• Currently possess or ability to obtain Notary Public for the state of facility location within 6 months from the employment start date