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Meetings Manager Jobs (NOW HIRING)

Parexel

Meetings Specialist

Hackensack, NJ · On-site

This role encompasses the planning, managing, and delivery from start to post-event. We are looking ... To lead all aspects of project deliverables in the Meeting Services team, while meeting quality ...

Parexel

Meetings Specialist

Hackensack, NJ · On-site

This role encompasses the planning, managing, and delivery from start to post-event. We are looking ... Pharma/Biotech meeting planning experience. Client relationship management * Proactively manages ...

Chateau Elan

Executive Meeting Manager

Braselton, GA · On-site

The Executive Meeting Manager brings to bear their organizational and detailing skills to identify and implement profitable execution of all groups. Ensure that each group that the manager is ...

Virginia Polytechnic Institute and State University (VT)

$68K/yr

... meetings, and professional development programs. This role requires a detail-oriented individual with excellent project management skills, a strong business acumen, and the ability to work ...

THE GENOME PARTNERSHIP INC

Be Seen First

Director, Meetings & Experiences

Saint Louis, MO · On-site

Financial Management & Meeting Economics * Develop & manage detailed budgets for each AGBT meeting in partnership with the President & Finance, maintaining current forecasts throughout the planning ...

JC Resorts

Executive Meeting Manager

Laguna Beach, CA · On-site

$70K - $75K/yr

As an integral part of JC Resorts, a family-owned company and distinguished leader in managing and operating premier golf and resort destinations, we provide competitive and progressive benefits ...

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Meetings Manager information

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$23K

$61.4K

$102.5K

How much do meetings manager jobs pay per year?

As of Sep 10, 2026, the average yearly pay for meetings manager in the United States is $61,351.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,000.00 and $69,000.00 per year, depending on experience, location, and employer.

What does a meetings manager do?

A Meetings Manager is responsible for planning, organizing, and executing meetings, conferences, and events for organizations. They coordinate logistics such as venue selection, catering, transportation, and audiovisual requirements, while also managing budgets and timelines. Meetings Managers often work with vendors, stakeholders, and attendees to ensure that events run smoothly and meet organizational objectives. Their role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a meetings manager?

To thrive as a Meetings Manager, you need expertise in event planning, project management, and budgeting, often supported by a degree in hospitality or a related field. Familiarity with event management software, registration platforms, and knowledge of industry certifications like CMP (Certified Meeting Professional) are highly valued. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for coordinating logistics and managing stakeholder expectations. These skills ensure seamless event execution, client satisfaction, and the ability to handle complex, multi-faceted meetings successfully.

What are some common challenges meetings managers face when coordinating large-scale events, and how can they be addressed?

Meetings Managers often encounter challenges such as managing multiple vendors, adhering to tight timelines, and ensuring clear communication among diverse stakeholders. These can be addressed by developing detailed project plans, leveraging event management software for organization, and scheduling regular check-ins with team members and partners. Building strong relationships with suppliers and maintaining flexibility for last-minute changes are also critical for successful event execution.

What is the difference between Meetings Manager vs Event Coordinator?

AspectMeetings ManagerEvent Coordinator
CredentialsBachelor's degree in hospitality, business, or related field; certifications like CMP (Certified Meeting Professional)Bachelor's degree in hospitality, marketing, or related field; certifications like CSEP (Certified Special Events Professional)
Work EnvironmentCorporate offices, conference centers, hotelsEvent venues, hotels, outdoor locations
Employer & IndustryCorporations, associations, government agenciesEvent planning companies, hotels, nonprofits
Search & Comparison IntentYesYes

While both roles involve planning and coordinating events, a Meetings Manager primarily focuses on organizing corporate meetings, conferences, and internal events within a business environment. An Event Coordinator typically manages a broader range of events, including social gatherings, weddings, and public events. The Meetings Manager often works within organizations to ensure seamless internal and external meetings, whereas the Event Coordinator handles diverse event types across various settings.

What cities are hiring for Meetings Manager jobs?

Cities with the most Meetings Manager job openings:

What are the most commonly searched types of Meetings jobs?

The most popular types of Meetings jobs are:

What states have the most Meetings Manager jobs?

States with the most job openings for Meetings Manager jobs include:

What are popular job titles related to Meetings Manager jobs?

For Meetings Manager jobs, the most frequently searched job titles are:

Meetings Manager jobs near you
Infographic showing various Meetings Manager job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 80% Physical, 2% Hybrid, and 18% Remote job distribution, with an average salary of $61,351 per year, or $29.5 per hour.

Meetings Specialist

Hackensack, NJ • On-site

Parexel
Pharmaceutical and Medicine Manufacturing • 10K+ employees
Learn more about Parexelexternal

Full-time

Medical, Life, Retirement, PTO

Re-posted yesterday

Parexel rating

8.2

Company rating: 8.2 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

Job description

Home Based (preferable to be located in Northeast or Central Time Zone)
Event / Specialist, Meeting Services
We are looking for a Meeting Specialist to join our talented and supportive team of 50+ delivering high-quality international events. This role encompasses the planning, managing, and delivery from start to post-event.
We are looking for someone who has a 'let's do this' approach. There's no clock watching or micro-managing, you are trusted to deliver incredible experiences for your clients as you look after projects end-to-end working with a team of likeminded individuals. Qualities such as being highly self-motivated, driven, and professional should be natural for you.
This is full-time opportunity to extend with great benefits including a competitive salary with an annual bonus. 3+ years' experience managing pharmaceutical events is required. Experience with Cvent is a plus.
Job Purpose:
To lead all aspects of project deliverables in the Meeting Services team, while meeting quality standards on time and on budget.
Key Accountabilities:
Speciali z ed knowledge
  • In depth understanding of the department's service offerings and processes
  • Works with minimal supervision in a team environment to ensure the timely and accurate performance of work within project scope and objectives
  • Participates in project planning meetings (internal and with client)
  • Keeps current on knowledge within the industry in respect of SOPs, HCP compliance, and suppliers
  • Knowledge of quality worldwide meeting venues
  • Working knowledge of virtual meeting management and platforms
  • Experience working with Cvent platform
  • Pharma/Biotech meeting planning experience.

Client relationship management
  • Proactively manages Client expectations and ensures delivery against them
  • Assertive in managing changes in project scope
  • As applicable, attends Client meetings and telecons to discuss operational issues
  • Ensures Client receives appropriate status update reports
  • Proactively identifies complex technical and process issues
  • Proactively assesses project needs and develops processes and solutions to address issues before they become significant problems
  • Ensures that the delivery of high quality, well executed projects result in clients expressing satisfaction with the service provided and may result in additional business referrals
  • Alert to opportunities for follow on business or changes in project scope and engages appropriate management
  • Maintains confidentiality of information

Project execution and success
  • Liaises closely with colleagues at all levels to discuss issues and resolve conflicts that may arise when managing a project
  • Demonstrates the ability to complete assigned tasks, meet project deadlines and achieve objectives
  • Proactively seeks opportunities to improve project efficiency, results, or team performance
  • Oversee organization of delegate travel and attendance at international meetings and congresses
  • Uses knowledge, experience, and expertise to recommend suitable venues and project solutions
  • Conduct site visits to further influence the success of the meeting
  • Works within internal/external SOPs and guidelines
  • Provides expert quality control in respect of compliance to pharmaceutical industry guidelines
  • Manages the on-site delivery of meetings
  • Ensure communication with suppliers is clear and up to date
  • Provides guidance to project team members in technical or process areas

Finance management
  • Ensures detailed project scoping information is obtained for every project
  • Ensures budget accuracy
  • Conducts budget revisions and reconciliations, recording changes in scope
  • Reviews profitability analysis
  • Ensures deposits and invoices are paid in a timely manner according to internal processes
  • Manages financial compliance procedures applicable to the delivery team
  • Monitors reconciliation timelines to ensure that agreed Client deadlines are met
  • Completes timesheets on time
  • Completes/approves project related expense claims

Metrics for success
  • Utilization/billability target
  • Contribution to achievement of project, team, and departmental specific goals
  • Working within budgeted hours, monitor and communicate CIS's to Manager

Competencies
  • Client Focus
  • Integrity and Ethics
  • Teamwork and Collaboration
  • Results Orientation
  • Business Analysis
  • Interpersonal Communication
  • Networking
  • Solving Business Problems

Skills:
  • Proven experience in a pharmaceutical meetings environment
  • Demonstrated ability to successfully manage meetings on time with high quality
  • Technical expertise
  • Client focused approach to work
  • Ability to interact professionally within a client organization
  • Strong problem-solving skills
  • Willingness to work in a matrix environment and to value the importance of teamwork
  • Excellent interpersonal, verbal, and written communication skills
  • Sound understanding of IT packages such as Word, Excel, and PowerPoint
  • Logical mind, shows a clear thought process before acting
  • Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
  • Excellent knowledge of online registration software
  • Good knowledge of audiovisual equipment
  • A flexible attitude with respect to work assignments and new learning

Knowledge and Experience:
  • Relevant experience in conference and event supporting pharmaceutical organizations; Sales Launches, Investigator Meetings, Congress Meetings Organization, Incentives, and Advisory Boards
  • Equivalent experience organizing meetings within a similar industry and/or role is required. 25% travel is required for this role.

Education:
  • Bachelor's Degree or relevant work experience in pharmaceutical meeting planning

Base Pay Range: $85K - 95K
Actual salaries may vary within the range based on several factors including, but not limited to education, training, experience, professional achievement, and location.
In addition to base salary, some roles may be eligible for participation in Parexel's annual performance-based bonus plan, annual salary review and additional total rewards incentives. Our talent acquisition team will provide additional details on our bonus plan or incentive programs for those eligible roles. For all eligible employees, we offer market leading benefit programs including paid time off, 401k match, life insurance, health insurance, and other benefit offerings in accordance with the terms of applicable plans.

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About PAREXEL

Sourced by ZipRecruiter

Bring your Data Management expertise to Parexel's Strategic Partnerships. Although we work globally, each partnership we form is deeply personal. We are as dedicated to every aspect of our client's product development as they are - and work closely with client teams in true partnership to understand both challenges and opportunities. At Parexel we are focused on meeting customer and patient needs through collaborative partnership so that we get treatments into the hands of patients who need them most.

Industry

Pharmaceutical and medicine manufacturing

Company size

10,000+ Employees

Headquarters location

Waltham, MA, US

Year founded

1983

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