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Medical Transportation Scheduler Jobs (NOW HIRING)

Community LIFE

Transportation Scheduler

Somerset, PA · On-site

$19.20 - $22.59/hr

Experience in transportation scheduling and/or logistics, and basic level in Excel. Prior ... Community LIFE offers a generous benefit package, including Medical, Dental and Vision insurance ...

Community LIFE

Transportation Scheduler

Bedford, PA · On-site

$19.20 - $22.59/hr

Experience in transportation scheduling and/or logistics, and basic level in Excel. Prior ... Community LIFE offers a generous benefit package, including Medical, Dental and Vision insurance ...

CareCore

Transportation Scheduler/Driver

Brunswick, OH · On-site

$15 - $18.75/hr

Schedule and coordinate resident transportation for medical appointments and other needs * Safely transport residents to and from appointments * Communicate with nursing staff, residents, families ...

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How much do medical transportation scheduler jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for medical transportation scheduler in the United States is $19.53, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $21.39 per hour, depending on experience, location, and employer.

What does a medical transportation scheduler do?

A Medical Transportation Scheduler coordinates and arranges transportation for patients who need to travel to medical appointments or healthcare facilities. They work with patients, healthcare providers, and transportation companies to schedule rides, ensure timely pickups, and accommodate special needs or mobility requirements. Their role often includes verifying patient eligibility, managing schedules, and handling last-minute changes or emergencies. Strong communication and organizational skills are essential for this position.

What are the key skills and qualifications needed to thrive as a medical transportation scheduler, and why are they important?

To thrive as a Medical Transportation Scheduler, you need strong organizational abilities, attention to detail, and experience in scheduling or logistics, often supported by a high school diploma or equivalent. Familiarity with dispatch software, routing systems, and electronic health record platforms is typically required. Excellent communication, problem-solving, and customer service skills help you coordinate effectively with patients, drivers, and healthcare facilities. These skills ensure timely, safe, and efficient transportation for patients, which is critical for maintaining continuity of care and operational efficiency.

What are some common challenges faced by medical transportation schedulers and how can they be addressed?

Medical Transportation Schedulers often navigate challenges such as last-minute appointment changes, coordinating between multiple transportation providers, and ensuring timely service for patients with diverse medical needs. Effective communication skills and the ability to quickly adapt to evolving schedules are essential. Leveraging scheduling software, maintaining strong relationships with drivers and healthcare facilities, and proactively confirming appointments can help address these challenges and ensure smooth operations.

What is the difference between Medical Transportation Scheduler vs Medical Office Coordinator?

AspectMedical Transportation SchedulerMedical Office Coordinator
CertificationsNone required, but familiarity with healthcare scheduling software helpfulMedical assisting or office administration certifications beneficial
Work EnvironmentHealthcare facilities, transportation companies, clinicsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesScheduling patient transportation, coordinating with drivers and healthcare providersManaging patient appointments, handling administrative tasks, coordinating office operations

The Medical Transportation Scheduler focuses on arranging patient transport services, ensuring timely pickups and coordination with drivers. In contrast, the Medical Office Coordinator manages overall administrative functions within a healthcare setting. While both roles require organizational skills and familiarity with healthcare environments, the scheduler specializes in transportation logistics, whereas the coordinator oversees broader office operations.

How do I become a medical transportation scheduler?

To become a medical transportation scheduler, candidates typically need a high school diploma or equivalent and should have strong organizational and communication skills. Experience with scheduling software or healthcare environments can be beneficial, and some positions may require knowledge of medical terminology or patient confidentiality protocols.

Is medical transportation scheduler still in demand?

Medical transportation schedulers are in steady demand due to the ongoing need for non-emergency medical transport services, especially as healthcare systems expand and aging populations grow. The role often requires strong organizational skills and familiarity with scheduling software, and employment opportunities are available in healthcare facilities, transportation companies, and community health programs.
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Medical Transportation Scheduler jobs near you
Infographic showing various Medical Transportation Scheduler job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $40,623 per year, or $19.5 per hour.

Transportation Scheduler

Community LIFE

Somerset, PA • On-site

$19.20 - $22.59/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

Location: Bedford and Somerset, PA (work days rotate between these job sites) 

Schedule: Monday-Friday, 7:30 am - 4:00 pm 

Summary of Job Duties: Under the direction and supervision of the Transportation Supervisor, the Transportation Scheduler is responsible for the coordination and scheduling of passenger van transportation services as requested by the Interdisciplinary Team.  The Scheduler must demonstrate the knowledge and skills necessary to assess, and plan transportation scheduling services for frail, older adults according to assigned responsibilities and Community LIFE standards.

Required Education: High School Diploma or equivalent

Required Experience:  Experience in transportation scheduling and/or logistics, and basic level in Excel. Prior experience in the geriatric field is helpful.   

Required Certifications/Licensure: Valid PA Driver's license.

Required Knowledge, Skills and Abilities:

  • Knowledge of the area roads in the program’s service area.
  • Basic skill levels in Excel, Microsoft Word, Outlook, PowerPoint and iPhone usage.
  • Ability to handle information confidentially.
  • Ability to deal professionally and diplomatically with participants and other staff.
  • Good interpersonal skills
  • Mental alertness
  • Ability to effectively plan and organize assignments efficiently.
  • Must be flexible, adaptable, and able to function in stressful situations.
  • Ability to understand and carry out oral and written directions.
  • Ability to accept and utilize supervision to maintain high standards of quality.
  • Ability to give direction as necessary.
  • Ability to work as a team member.

About us:

Community LIFE is a program of all-inclusive care for the elderly, committed to empowering older adults to remain at home while preserving their dignity, independence and quality of life. Our program brings the region’s experts in geriatric medicine and care together to work as a team in specialized Day Centers, to help older adults enjoy the highest quality of life possible. Our professionals are committed to keeping older adults independent, and in their homes. Our wide range of services are designed to meet the varied needs of seniors, and include medical care, social services, meals, activities, transportation and much more.

Benefits:

Community LIFE offers a generous benefit package, including Medical, Dental and Vision insurance, Life insurance, Disability insurance, 4 weeks Paid Vacation, Paid Holidays, Company contribution to a 403(b) retirement plan, Tuition Reimbursement, Mileage Reimbursement, and more! 

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