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Medical Scheduler Jobs in Rochester, NY (NOW HIRING)

Workfit Medical

Medical Scheduler

Rochester, NY · On-site

$17.25 - $22/hr

Job Title: Part-Time Medical Staff Scheduler Company: WorkFit Medical Staffing Location: [On-site / Hybrid / Remote - specify] Schedule: Part-Time | [Hours per week / flexibility if applicable]About ...

Syntec Optics

Scheduler

Rochester, NY · On-site

Create, deliver, and maintain the production schedule and distribute plans to Operations Management. Execute, track and maintain advanced resource planning (ARP) process to ensure all scheduled jobs ...

UK St Claire

Scheduler

Pavilion, NY

$17.75 - $22.75/hr

Schedules surgical cases and pre-admission testing to optimize resource utilization and workflow. Adheres to organizational mission, goals, and policies while promoting efficient and patient-centered ...

RimePro Inc

Construction Scheduler

Fairport, NY

$60K - $90K/yr

Summary A well-established commercial general contractor is seeking a Construction Scheduler to ... Medical, dental, and vision insurance * 401(k) with company match * Paid holidays and PTO

Premier Medical Group

Medical Receptionist

Hopewell, NY · On-site

$17 - $20/hr

Medical Receptionist Location: 45 Foster Road Hopewell Junction, NY, 12533 Division: Internal ... Schedules any necessary appointments after completion of patient visit. * Monitor and review ...

Premier Medical Group

Medical Assistant I

Hopewell, NY · On-site

$18 - $25/hr

Medical Assistant II Location: 45 Foster Road Hopewell Juction, NY, 12533 Division: Internal ... Handle front-office or administrative tasks as needed, including scheduling and chart preparation.

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All JobsMedical Scheduler JobsMedical Scheduler Jobs in Rochester, NY

Medical Scheduler information

See Rochester, NY salary details

$12

$19

$27

How much do medical scheduler jobs pay per hour?

As of Jul 30, 2026, the average hourly pay for medical scheduler in Rochester, NY is $19.26, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $21.11 per hour, depending on experience, location, and employer.

Is it hard to be a medical scheduler?

Being a medical scheduler involves managing appointment schedules, coordinating with healthcare providers and patients, and using scheduling software. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently, but it is generally considered manageable with proper training and experience.

What is the difference between Medical Scheduler vs Medical Receptionist?

AspectMedical SchedulerMedical Receptionist
Primary RoleScheduling patient appointments and managing calendarsGreeting patients, answering phones, and check-in/out processes
Required SkillsScheduling software proficiency, organizationCustomer service, communication skills
Work EnvironmentClinics, hospitals, healthcare officesFront desk, reception area in healthcare settings
CertificationsNone typically required, but medical office certifications helpfulNone typically required, customer service experience valued

Both roles are essential in healthcare settings, with Medical Schedulers focusing on appointment management and Medical Receptionists handling patient check-in and communication. While their duties overlap in patient interaction, the Scheduler specializes in scheduling tasks, often requiring familiarity with healthcare software, whereas the Receptionist emphasizes front desk duties and customer service.

How do you become a medical scheduler?

To become a medical scheduler, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Some employers prefer candidates with experience in healthcare or familiarity with scheduling software, and on-the-job training is common.

What does a scheduler do in healthcare?

A healthcare scheduler is responsible for arranging patient appointments, coordinating with medical staff, and managing schedules to ensure efficient clinic operations. They often use scheduling software and must communicate clearly with patients and providers to prevent conflicts and delays.

What Is a Medical Scheduler?

Medical schedulers make appointments for a hospital or any type of medical office. This is an administrative job, and a scheduler’s responsibilities include taking patient information or medical histories. A scheduler may also complete duties usually done by assistants, such as billing. While a certification or associate’s degree as a medical assistant can provide valuable skills, entry-level jobs in this field only require a high school diploma or experience as a receptionist.

How much do medical schedulers make in the US?

Medical schedulers in the US typically earn a median annual salary of around $35,000 to $45,000, depending on experience, location, and work setting. Salaries can vary based on certifications, such as medical office administration, and the complexity of scheduling tasks performed.

What does a Medical Scheduler do?

A Medical Scheduler is responsible for organizing and managing patient appointments within a healthcare facility. They coordinate schedules for doctors, nurses, and other medical staff, ensuring that appointments are booked efficiently and patient needs are met. Medical Schedulers also verify patient information, handle appointment cancellations or rescheduling, and may assist with insurance verification and pre-authorizations. Their role is essential for keeping a medical office running smoothly and providing quality patient care.

What are some common challenges faced by Medical Schedulers, and how can they be managed effectively?

Medical Schedulers often manage high volumes of patient appointments, physician availability, and last-minute changes, which can be challenging. Effective communication, attention to detail, and proficiency with scheduling software are crucial for staying organized and minimizing errors. Team collaboration and staying adaptable help in handling urgent schedule adjustments and ensuring patients receive timely care. Regularly updating scheduling protocols and seeking feedback from both staff and patients can further enhance efficiency and satisfaction.

What are the key skills and qualifications needed to thrive as a Medical Scheduler, and why are they important?

To thrive as a Medical Scheduler, you need strong organizational skills, attention to detail, and experience in healthcare administration or a related field. Familiarity with electronic medical record (EMR) systems, scheduling software, and basic office applications is typically required. Excellent communication, customer service, and problem-solving skills help you manage patient interactions and coordinate with healthcare teams effectively. These abilities ensure efficient appointment management, minimize scheduling conflicts, and support a smooth workflow in medical environments.
More about Medical Scheduler jobs
What are the most commonly searched types of Medical Scheduler jobs in Rochester, NY? The most popular types of Medical Scheduler jobs in Rochester, NY are:
What are popular job titles related to Medical Scheduler jobs in Rochester, NY? For Medical Scheduler jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Medical Scheduler jobs in Rochester, NY look for? The top searched job categories for Medical Scheduler jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Medical Scheduler jobs? Cities near Rochester, NY with the most Medical Scheduler job openings:
Medical Scheduler jobs near you
Infographic showing various Medical Scheduler job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $40,053 per year, or $19.3 per hour.

Medical Scheduler

Workfit Medical

Rochester, NY • On-site

$17.25 - $22/hr

Part-time

Re-posted 14 days ago

Job description

Job Title: Part-Time Medical Staff Scheduler
Company: WorkFit Medical Staffing
Location: [On-site / Hybrid / Remote - specify]
Schedule: Part-Time | [Hours per week / flexibility if applicable]About WorkFit Medical Staffing
WorkFit Medical Staffing is a trusted healthcare staffing partner committed to delivering reliable, compassionate, and high-quality medical professionals to the facilities we serve. We pride ourselves on strong relationships, responsive service, and a team-driven approach that supports both our healthcare professionals and our client partners.Position Summary
WorkFit Medical Staffing is seeking a detail-oriented and dependable Part-Time Medical Staff Scheduler to support our daily staffing operations. This role is essential to ensuring our clients are fully staffed while maintaining a positive and professional experience for our healthcare professionals. The ideal candidate is organized, responsive, and thrives in a fast-paced healthcare staffing environment.Key Responsibilities
  • Create, manage, and maintain schedules for medical professionals across assigned client facilities.
  • Ensure shifts are fully staffed in accordance with client contracts, coverage needs, and compliance requirements.
  • Communicate schedule assignments, changes, and urgent coverage needs to staff in a timely manner.
  • Respond to last-minute call-offs, shift changes, and staffing shortages.
  • Maintain accurate scheduling records, including attendance, call-offs, and shift adjustments.
  • Collaborate with WorkFit recruiters, operations, and client contacts to anticipate staffing needs.
  • Verify staff availability, credentials, and compliance prior to scheduling.
  • Utilize scheduling software and internal systems to track coverage and staffing activity.
  • Provide excellent customer service to both healthcare professionals and client facilities.
Qualifications
  • High school diploma or equivalent required; associate's degree or higher preferred.
  • Previous experience in healthcare staffing, medical scheduling, or workforce coordination preferred.
  • Strong organizational skills with exceptional attention to detail.
  • Ability to manage multiple priorities in a fast-paced, time-sensitive environment.
  • Excellent verbal and written communication skills.
  • Proficiency with scheduling software and Microsoft Office or Google Workspace.
  • Ability to handle confidential information with professionalism and discretion.
  • Flexibility to assist with evenings, weekends, or urgent coverage needs as required.
Preferred Experience
  • Scheduling experience within a nurse staffing or healthcare agency.
  • Familiarity with healthcare compliance, credentialing, and onboarding processes.
  • Strong problem-solving skills and a calm, solutions-oriented approach.
Why Join WorkFit Medical Staffing
  • Flexible part-time schedule
  • Supportive, collaborative team culture
  • Opportunity to make a meaningful impact on patient care through staffing
  • Competitive hourly compensation

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