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Medical Records Assistant Jobs in Springfield, NJ

destinationone Consulting

Medical Records Clerk

Newark, NJ

$16.75 - $20.75/hr

... other regulations. Assist in audits to ensure records meet legal and regulatory standards ... Previous experience in medical records or a healthcare administrative role is a plus. Proficient in ...

MedReview

Medical Records Specialist

Manhattan, NY · On-site

$47K/yr

To assist reviewer in locating unidentified documents * To raise inquiries or issues through the ... Ability to process all medical records, in a timely and efficient manner and ensuring accuracy

Destinationone Consulting

Medical Records Clerk

Newark, NJ · On-site

$16.75 - $20.75/hr

Location: Various locations across New Jersey The Medical Records Clerk is responsible for ... * Assist in audits to ensure records meet legal and regulatory standards. Requirements * High ...

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All JobsMedical Records JobsMedical Records Assistant JobsMedical Records Assistant Jobs in Springfield, NJ

Medical Records Assistant information

See Springfield, NJ salary details

$11

$22

$43

How much do medical records assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for medical records assistant in Springfield, NJ is $22.90, according to ZipRecruiter salary data. Most workers in this role earn between $17.02 and $24.76 per hour, depending on experience, location, and employer.

What are some common challenges medical records assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What are the key skills and qualifications needed to thrive as a medical records assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

What does a medical records assistant do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What is a medical records assistant?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.
More about Medical Records Assistant jobs
What are the most commonly searched types of Medical Records jobs in Springfield, NJ? The most popular types of Medical Records jobs in Springfield, NJ are:
What job categories do people searching Medical Records Assistant jobs in Springfield, NJ look for? The top searched job categories for Medical Records Assistant jobs in Springfield, NJ are:
What cities near Springfield, NJ are hiring for Medical Records Assistant jobs? Cities near Springfield, NJ with the most Medical Records Assistant job openings:
Medical Records Assistant jobs near you
Infographic showing various Medical Records Assistant job openings in Springfield, NJ as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 17% Part Time, 1% Temporary, and 6% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $47,640 per year, or $22.9 per hour.

Medical Records Specialist

Alliance Health System

Matawan, NJ • On-site

$19.50 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 20 days ago

Job description

Description
Medical Records Specialist
We are seeking a detail-oriented and organized Medical Records Specialist to manage patient medical records and coordinate the timely submission of documentation to payers and third-party entities. This role requires the ability to work collaboratively in a fast-paced environment while maintaining accuracy, confidentiality, and compliance with all applicable regulations. Strong communication and time management skills are essential for success in this position.
Alliance Health Systems
Alliance Health System provides the operational foundation that allows healthcare organizations and providers to focus on what matters most: delivering exceptional patient care. Through practice management, administrative support, operational strategy, technology, recruiting, marketing, human resources, and business services, we help healthcare teams operate more efficiently and effectively.
At Alliance, we believe every process can be optimized, every challenge presents an opportunity, and every team member plays a role in creating better outcomes for the patients that entrust us with their care. Our culture is built on collaboration, accountability, innovation, and a relentless pursuit of becoming Better Every Day.
If you are passionate about solving problems, improving systems, supporting high-performing teams, and making a meaningful impact behind the scenes of healthcare, we want to collaborate with you! Alliance Health System offers an opportunity to grow your career while helping our healthcare organizations change lives for the better.
Key Responsibilities:
  • Manage and prioritize a queue of requests for submission to insurance payers and third-party organizations, ensuring all deadlines are met
  • Prepare, organize, review, and send required medical records for requests from external agencies in accordance with legal and regulatory requirements
  • Communicate with providers and clinical staff to obtain missing or clarifying documentation
  • Scan, upload, and index medical records into the electronic medical record (EMR/EHR) system
  • Maintain the confidentiality and security of all patient records, including proper handling within office areas
  • Ensure full compliance with HIPAA guidelines and organizational privacy policies
  • Communicate effectively with internal teams and external partners regarding record requests and submissions
  • Maintain accurate documentation and tracking of all records sent and received
  • Identify and escalate discrepancies or issues with records, claims, or requests to management
  • Process incoming mail, faxes, and electronic document submissions
  • Assist front desk or administrative team with record-related inquiries
  • Participate in process improvement initiatives to increase efficiency and accuracy

Qualifications & Requirements:
    • High school diploma or equivalent required
    • Previous experience in medical records, healthcare administration, or a related field preferred
    • Strong attention to detail and excellent organizational skills
    • Ability to manage multiple tasks and meet deadlines in a fast-paced environment
    • Excellent verbal and written communication skills
    • Ability to work both independently and collaboratively within a team

Benefits:
  • 401(k) matching

  • Health, dental, vision insurance

  • Paid time off and sick time

Position Type: Full-Time
Background Check Requirement: Employment is contingent upon the successful completion of a background check, which may include verification of employment history, education, criminal records, and other relevant information as permitted by law

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