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Medical Records Assistant Jobs in San Ramon, CA (NOW HIRING)

Simera

Records Specialist BR

San Francisco, CA · On-site

Perform regular data and records quality checks. * Assist with records retention, archiving, and disposal procedures. * Maintain confidentiality when handling sensitive company, customer, or employee ...

California Dermatology Care

Be Seen First

Medical Assistant

San Ramon, CA · On-site

$41K - $43K/yr

Medical Assistant Qualifications: - Exceptional communication skills, written and verbal ... records and protects patient confidentiality - Remain calm and effective in an emergency or high ...

California Dermatology Care

Be Seen First

Medical Assistant

San Ramon, CA · On-site

$41K - $43K/yr

Medical Assistant Qualifications: - Exceptional communication skills, written and verbal ... records and protects patient confidentiality - Remain calm and effective in an emergency or high ...

BASS MEDICAL GROUP

Medical Assistant

Walnut Creek, CA

$21/hr

... Records programs (EPIC preferred) Customer service experience in a medical or clinical setting ... Assistant Certificate (AAMA/CMA) - California or National preferred Experience Two to three years ...

BASS MEDICAL GROUP

Medical Assistant

Walnut Creek, CA · On-site

$21/hr

Experience with Electronic Medical Records programs (EPIC preferred) * Customer service experience ... Medical Assistant Certificate (AAMA/CMA) - California or National preferred Experience * Two to ...

BASS MEDICAL GROUP

Medical Assistant

San Jose, CA · On-site

$20.75 - $26.75/hr

Electronic Medical Records programs,(EPIC Preferred) * Customer Service Experience * Multiple Phone Lines/Experience in a fast paced work environment * Medical Terminology, OSHA and HIPAA training

BASS MEDICAL GROUP

Medical Assistant

San Jose, CA

$20.75 - $26.75/hr

Bilingual (Vietnamese Preferred) Electronic Medical Records programs,(EPIC Preferred) Customer Service Experience Multiple Phone Lines/Experience in a fast paced work environment Medical Terminology ...

BASS Medical Group

Medical Assistant/Scribe

Antioch, CA · On-site

$20 - $25.75/hr

Clinical Administrative Assistant Duties: * Perform all administrative and direct patient care ... Electronic Medical Records programs,(EPIC Preferred) * Customer Service Experience * Multiple Phone ...

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Medical Records Assistant information

See San Ramon, CA salary details

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How much do medical records assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for medical records assistant in San Ramon, CA is $24.58, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $26.59 per hour, depending on experience, location, and employer.

What is a medical records assistant?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.

What does a medical records assistant do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What are the key skills and qualifications needed to thrive as a medical records assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

What are some common challenges medical records assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

Is a medical records assistant a good career?

A medical records assistant is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It often requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for career advancement in healthcare administration.
More about Medical Records Assistant jobs

What are the most commonly searched types of Medical Records jobs in San Ramon, CA?

The most popular types of Medical Records jobs in San Ramon, CA are:

What are popular job titles related to Medical Records Assistant jobs in San Ramon, CA?

For Medical Records Assistant jobs in San Ramon, CA, the most frequently searched job titles are:

What job categories do people searching Medical Records Assistant jobs in San Ramon, CA look for?

The top searched job categories for Medical Records Assistant jobs in San Ramon, CA are:

What cities near San Ramon, CA are hiring for Medical Records Assistant jobs?

Cities near San Ramon, CA with the most Medical Records Assistant job openings:

Medical Records Assistant jobs near you
Infographic showing various Medical Records Assistant job openings in San Ramon, CA as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 14% Part Time, and 7% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $51,125 per year, or $24.6 per hour.

Records Specialist BR

Simera

San Francisco, CA • On-site

Other

Posted 4 days ago

Job description

Records Specialist

We are seeking a highly organized, detail-oriented, and reliable Records Specialist to manage, maintain, and organize company records and documentation. The ideal candidate will ensure records are accurate, accessible, properly categorized, and maintained according to established procedures while handling sensitive information with confidentiality and care.

Responsibilities
  • Create, update, organize, and maintain physical and digital records.
  • Enter and verify information in databases, spreadsheets, and document management systems.
  • Review records for accuracy, completeness, and consistency.
  • Identify and correct errors, duplicate records, and missing information.
  • Maintain organized filing systems and ensure documents are properly categorized.
  • Retrieve records and documentation efficiently when requested.
  • Process incoming documents and ensure they are properly recorded and stored.
  • Assist with document scanning, indexing, uploading, and archiving.
  • Track record updates, changes, and document status.
  • Perform regular data and records quality checks.
  • Assist with records retention, archiving, and disposal procedures.
  • Maintain confidentiality when handling sensitive company, customer, or employee information.
  • Prepare reports, spreadsheets, and summaries related to records and documentation.
  • Coordinate with internal teams to obtain missing or updated information.
  • Follow company policies, procedures, and data management standards.
  • Support audits, compliance reviews, and information requests when required.
Required Skills
  • Excellent attention to detail and accuracy.
  • Strong organizational and time-management skills.
  • Strong data entry and information management skills.
  • Proficiency with Microsoft Excel or Google Sheets.
  • Comfortable working with databases and document management systems.
  • Ability to organize and manage large volumes of information.
  • Strong analytical and problem-solving abilities.
  • Ability to identify inconsistencies, errors, and missing information.
  • Good written and verbal communication skills.
  • Strong ability to follow established procedures and guidelines.
  • Ability to handle confidential and sensitive information responsibly.
  • Ability to work independently and manage multiple priorities.
  • Reliable, methodical, and detail-oriented approach to work.
Requirements
  • Previous experience in records management, data entry, document control, administration, data management, or a similar role.
  • Experience maintaining digital records, databases, or document management systems.
  • Strong computer and digital skills.
  • Experience with data verification and quality control.
  • Ability to manage large volumes of records while maintaining accuracy.
  • Ability to meet deadlines and maintain consistent productivity.
  • Ability to work independently and collaborate effectively with remote teams.
  • Reliable internet connection and a suitable setup for remote work.
  • Professional, organized, dependable, and detail-oriented attitude.
  • English proficiency is required if the position involves working with English-speaking teams or documentation.

By applying to this position, we'll create your Simera Professional Key (SPK) — a unique key that helps you connect with employers, stand out, and secure the right match.

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