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Medical Records Assistant Jobs in Portland, OR (NOW HIRING)

Sapphire at Rose City

Medical Records

Portland, OR · On-site

$24 - $35/hr

Stay up-to-date with regulatory changes, and assist with preparing records for surveys, inspections, or audits * Assist other staff with understanding the medical records process and train new team ...

Sapphire at Rose City

Medical Records

Portland, OR · On-site

Stay up-to-date with regulatory changes, and assist with preparing records for surveys, inspections, or audits. * Assist other staff with understanding the medical records process and train new team ...

Emerald Staffing

Triage Medical Assistant

Tualatin, OR · On-site

$21 - $26/hr

Clinical Triage Medical Assistant Pay: $21.00-$26.00 per hour (based on experience) Schedule ... Research patient records through EMR and patient portals to fully understand patient concerns

Scribe-X

Medical Assistant

Oregon City, OR

$19 - $24.25/hr

Medical Assistant will have physician office or clinic experience. Medical Assistant may have ... Answers phones with professionalism to collect and record patient information, schedule ...

Scribe-X

Medical Assistant

Hillsboro, OR

$19.25 - $24.75/hr

Medical Assistant will have physician office or clinic experience. Medical Assistant may have ... Answers phones with professionalism to collect and record patient information, schedule ...

Scribe-X

Medical Assistant

Oregon City, OR

$19 - $24.25/hr

Answers phones with professionalism to collect and record patient information, schedule ... Completion of an accredited medical assistant program * One year of related experience and/or ...

Scribe-X

Medical Assistant

Milwaukie, OR

$18.25 - $23.50/hr

Answers phones with professionalism to collect and record patient information, schedule ... Completion of an accredited medical assistant program * One year of related experience and/or ...

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Medical Records Assistant information

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How much do medical records assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for medical records assistant in Portland, OR is $23.33, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $25.24 per hour, depending on experience, location, and employer.

What Does a Medical Records Assistant Do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What are the key skills and qualifications needed to thrive as a Medical Records Assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

What are some common challenges Medical Records Assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What are Medical Records Assistants?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

More about Medical Records Assistant jobs
What are the most commonly searched types of Medical Records jobs in Portland, OR? The most popular types of Medical Records jobs in Portland, OR are:
What are popular job titles related to Medical Records Assistant jobs in Portland, OR? For Medical Records Assistant jobs in Portland, OR, the most frequently searched job titles are:
What job categories do people searching Medical Records Assistant jobs in Portland, OR look for? The top searched job categories for Medical Records Assistant jobs in Portland, OR are:
What cities near Portland, OR are hiring for Medical Records Assistant jobs? Cities near Portland, OR with the most Medical Records Assistant job openings:
Medical Records Assistant jobs near you

Medical Records

Sapphire at Rose City

Portland, OR • On-site

$24 - $35/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

EPC1
Full-time
JOB SUMMARY:
The Medical Records Specialist is responsible for maintaining accurate and secure health records for residents in our Nursing Home Facility . This position plays a critical role in ensuring all documentation is current, complete, and compliant with healthcare regulations. The ideal candidate will have a strong attention to detail, excellent organizational skills, and familiarity with healthcare documentation processes.
RESPONSIBILITIES:
  • Copy 24 hour report to all departments
  • Maintain resident medical records, ensuring they are up-to-date, complete, and accessible to authorized personnel
  • Run MDS due and completed reports
  • Organize, file, and retrieve resident health records as needed, including admission forms, treatment notes, lab results, and discharge summaries
  • Accurately enter health data and updates into the Electronic Health Record (EHR) system and ensure any paper records are properly digitized
  • Adhere to HIPAA and other regulatory standards, safeguarding resident privacy and ensuring records are accessed only by authorized individuals
  • Regularly audit records to ensure accuracy and compliance with state and federal regulations; identify and resolve any discrepancies
  • Coordinate with nursing staff, physicians, and other healthcare professionals to obtain missing information or clarify documentation
  • Process and fulfill requests for medical records, ensuring proper authorization and timely response
  • Stay up-to-date with regulatory changes, and assist with preparing records for surveys, inspections, or audits
  • Assist other staff with understanding the medical records process and train new team members on documentation policies
  • Other duties as assigned

REQUIREMENTS:
  • High school diploma or equivalent required; Associate's degree in Health Information Technology or a related field preferred
  • Prior experience in medical records or health information management, preferably in a skilled nursing facility or long-term care setting
  • RHIT (Registered Health Information Technician) or similar certification is a plus
  • Proficiency in medical terminology, strong computer skills (especially in EHR software), and a high degree of accuracy and organization
  • Familiarity with HIPAA regulations and best practices for medical record-keeping in healthcare

EMPLOYEE BENEFITS:
Benefits of being a Sapphire Health Services employee include, but is not limited to:
  • PTO
  • 401(K)
  • Medical/Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Birthday/Holiday Pay
  • Wellness Fund
  • Uniform Fund
  • Longevity Bonuses
  • Quarterly Vacation Drawing
  • Tuition Reimbursement

HOW TO APPLY:
At Sapphire Health Services we are dedicated to creating a supportive and enriching environment for both our residents and our team members. If you are a passionate healthcare professional looking to make a difference in the lives of residents, we encourage you to apply!
Address: 11325 NE Weidler St., Portland, OR 97220
- OUR MISSION: TO PROMOTE THE HIGHEST QUALITY OF LIFE FOR OUR RESIDENTS, STAFF AND COMMUNITIES. WE STRIVE TO TREAT THEM ALL WIT THE GREATEST CONSIDERATION AND RESPECT -

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