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Medical Record Scanner Jobs (NOW HIRING)

South Heart Clinic

Medical Records Clerk

Harlingen, TX · On-site

$15.50 - $19.25/hr

... medical record requests, and managing electronic health records (EHR) in compliance with HIPAA ... Scan, index, and upload clinical documents, including cardiology reports, consultation notes ...

South Heart Clinic

Medical Records Clerk

Harlingen, TX · On-site

$15.50 - $19.25/hr

... medical record requests, and managing electronic health records (EHR) in compliance with HIPAA ... Scan, index, and upload clinical documents, including cardiology reports, consultation notes ...

Arch Vista

Medical Records Clerk

Saint Louis, MO · On-site

$15 - $22/hr

Scan, upload, file, and index medical documentation into the appropriate patient record. * Verify that medical records are complete, accurate, and properly identified. * Retrieve and distribute ...

MEDLOGIX, LLC

Medical Records Specialist

Minneapolis, MN · On-site

$18 - $20/hr

Scan medical records and corollate electronic record * Track the life cycle of medical records * Prepare and process outgoing records * Coordinate records for ancillary services * Manage multimedia ...

Apidel Technologies

Medical Records Clerk

Los Angeles, CA · On-site

$17.25 - $21.25/hr

... scanning equipment, and images in an EHR. • Proficient in the Electronic Health Record functionality. • Process and maintain medical records in a manner consistent with medical, administrative ...

Revel Staffing

Medical Records Specialist

San Antonio, TX · On-site

$65K - $80K/hr

The Medical Records Specialist will help ensure patient records are accurate, complete, timely, and ... Organize, sort, scan, upload, and maintain patient records and clinical documentation * Ensure ...

Griffin Hospital

Medical Records Clerk

Derby, CT

$16 - $19.75/hr

Ensures an accurate and complete medical record by scanning paper medical record documents into EHR. Performs qualitative and quantitative review of scanned images to assure accuracy and legibility.

Revel Staffing

Medical Records Specialist

Houston, TX

$65K - $80K/hr

The Medical Records Specialist will help ensure patient records are accurate, complete, timely, and ... Organize, sort, scan, upload, and maintain patient records and clinical documentation * Ensure ...

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Medical Record Scanner information

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How much do medical record scanner jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for medical record scanner in the United States is $16.16, according to ZipRecruiter salary data. Most workers in this role earn between $14.18 and $17.31 per hour, depending on experience, location, and employer.

What is a medical record scanner?

Medical Record Scanners are professionals responsible for digitizing paper-based patient records by scanning them into electronic health record (EHR) systems. They ensure that all medical documents, such as charts, lab results, and physician notes, are accurately scanned, labeled, and filed for easy retrieval and compliance with healthcare regulations. Their work supports efficient data management, improves accessibility for healthcare providers, and helps maintain patient confidentiality. Medical Record Scanners often work in hospitals, clinics, or medical offices and may also handle quality checks to ensure the accuracy of digital records.

What are the key skills and qualifications needed to thrive as a medical record scanner, and why are they important?

To thrive as a Medical Record Scanner, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with document imaging systems, electronic health record (EHR) software, and office equipment such as scanners is typically required. Reliability, confidentiality, and time management are essential soft skills that help maintain data accuracy and patient privacy. These skills and qualities are crucial for ensuring accurate digital records and the smooth operation of healthcare information systems.

What are some common challenges faced by medical record scanners, and how can they be effectively managed?

Medical Record Scanners often deal with high volumes of sensitive documents that must be accurately digitized and indexed. Common challenges include handling delicate or poorly maintained records, maintaining strict confidentiality, and preventing data entry errors. Effective management involves staying organized, following clear protocols for document preparation and scanning, and utilizing quality control checks. Good communication with medical records staff and IT teams also helps address issues quickly and maintain workflow efficiency.

What is the difference between Medical Record Scanner vs Medical Records Clerk?

AspectMedical Record ScannerMedical Records Clerk
CredentialsNone required or basic trainingHigh school diploma; some roles may require certification
Work EnvironmentHealthcare facilities, scanning roomsMedical offices, hospitals, administrative areas
Job FocusDigitizing and organizing paper recordsManaging, filing, and retrieving records
Common UsageData entry, document digitizationRecord management, administrative support

The main difference is that Medical Record Scanners focus on digitizing paper documents, while Medical Records Clerks handle the organization and retrieval of medical files. Both roles are essential in healthcare settings but serve different functions in record management processes.

What cities are hiring for Medical Record Scanner jobs?

Cities with the most Medical Record Scanner job openings:

What states have the most Medical Record Scanner jobs?

States with the most job openings for Medical Record Scanner jobs include:

Medical Record Scanner jobs near you
Infographic showing various Medical Record Scanner job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, and 6% Contract. Highlights an 87% Physical, 1% Hybrid, and 12% Remote job distribution, with an average salary of $33,609 per year, or $16.2 per hour.

Medical Records Clerk

South Heart Clinic

Harlingen, TX • On-site

$15.50 - $19.25/hr

Full-time

Re-posted 13 days ago

Job description

Job Summary:
The Medical Records Clerk is responsible for maintaining accurate, complete, and confidential patient medical records in a busy cardiology practice. This role supports physicians, nurses, and administrative staff by ensuring timely access to patient information, processing medical record requests, and managing electronic health records (EHR) in compliance with HIPAA regulations.
Essential Duties and Responsibilities
  • Maintain, organize, and update electronic and paper patient medical records.
  • Scan, index, and upload clinical documents, including cardiology reports, consultation notes, diagnostic test results, and hospital records into the EHR system.
  • Retrieve patient records for physicians, nurses, and authorized staff as needed.
  • Process requests for medical records from patients, healthcare providers, insurance companies, and other authorized entities in accordance with HIPAA regulations.
  • Verify patient demographic and insurance information for accuracy.
  • Ensure documentation is complete before filing records.
  • Monitor incoming laboratory results, imaging reports, electrocardiograms (EKGs/ECGs), echocardiograms, stress test reports, Holter monitor reports, and cardiac catheterization reports for proper filing.
  • Assist with chart preparation for upcoming patient appointments.
  • Maintain accurate records of released medical information.
  • Respond to telephone calls, faxes, and electronic requests related to medical records.
  • Support quality improvement initiatives by ensuring documentation meets regulatory and practice standards.
  • Assist with administrative projects and other front-office duties as assigned.
Qualifications
• High school diploma or GED required; associate degree preferred.
Previous experience in a medical office or health information management preferred.
• Experience using Electronic Health Record (EHR) systems.
• Knowledge of HIPAA privacy and security regulations.
• Proficiency in Microsoft Office applications.
• Strong organizational and multitasking abilities.

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