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Medical Record Scanner Jobs (NOW HIRING)

South Heart Clinic

Medical Records Clerk

Harlingen, TX · On-site

$15.50 - $19.25/hr

... medical record requests, and managing electronic health records (EHR) in compliance with HIPAA ... Scan, index, and upload clinical documents, including cardiology reports, consultation notes ...

South Heart Clinic

Medical Records Clerk

Harlingen, TX · On-site

$15.50 - $19.25/hr

... medical record requests, and managing electronic health records (EHR) in compliance with HIPAA ... Scan, index, and upload clinical documents, including cardiology reports, consultation notes ...

MEDLOGIX, LLC

Medical Records Specialist

Minneapolis, MN · On-site

$18 - $20/hr

Scan medical records and corollate electronic record * Track the life cycle of medical records * Prepare and process outgoing records * Coordinate records for ancillary services * Manage multimedia ...

Carastar Health

Medical Records Specialist

Montgomery, AL · On-site

$14.17 - $21.57/hr

Scans/ Imports documents and medical records into the EHR system. Retrieve medical records/ documents from hospitals or other outside agencies for scheduled appointments. Compares EHR data with ...

Montereau

Medical Records Assistant

Tulsa, OK · On-site

... record (EHR). * Conduct daily rounds to all nursing care bases to gather resident paper medical records. * Scan paper medical records into EHR system. Conduct quality checks to ensure all scanned ...

Apidel Technologies

Medical Records Clerk

Los Angeles, CA · On-site

$17.25 - $21.25/hr

... scanning equipment, and images in an EHR. • Proficient in the Electronic Health Record functionality. • Process and maintain medical records in a manner consistent with medical, administrative ...

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Medical Record Scanner information

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How much do medical record scanner jobs pay per hour?

As of Jul 1, 2026, the average hourly pay for medical record scanner in the United States is $16.16, according to ZipRecruiter salary data. Most workers in this role earn between $14.18 and $17.31 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Medical Record Scanner, and why are they important?

To thrive as a Medical Record Scanner, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with document imaging systems, electronic health record (EHR) software, and office equipment such as scanners is typically required. Reliability, confidentiality, and time management are essential soft skills that help maintain data accuracy and patient privacy. These skills and qualities are crucial for ensuring accurate digital records and the smooth operation of healthcare information systems.

What are some common challenges faced by Medical Record Scanners, and how can they be effectively managed?

Medical Record Scanners often deal with high volumes of sensitive documents that must be accurately digitized and indexed. Common challenges include handling delicate or poorly maintained records, maintaining strict confidentiality, and preventing data entry errors. Effective management involves staying organized, following clear protocols for document preparation and scanning, and utilizing quality control checks. Good communication with medical records staff and IT teams also helps address issues quickly and maintain workflow efficiency.

What are Medical Record Scanners?

Medical Record Scanners are professionals responsible for digitizing paper-based patient records by scanning them into electronic health record (EHR) systems. They ensure that all medical documents, such as charts, lab results, and physician notes, are accurately scanned, labeled, and filed for easy retrieval and compliance with healthcare regulations. Their work supports efficient data management, improves accessibility for healthcare providers, and helps maintain patient confidentiality. Medical Record Scanners often work in hospitals, clinics, or medical offices and may also handle quality checks to ensure the accuracy of digital records.

What is the difference between Medical Record Scanner vs Medical Records Clerk?

AspectMedical Record ScannerMedical Records Clerk
CredentialsNone required or basic trainingHigh school diploma; some roles may require certification
Work EnvironmentHealthcare facilities, scanning roomsMedical offices, hospitals, administrative areas
Job FocusDigitizing and organizing paper recordsManaging, filing, and retrieving records
Common UsageData entry, document digitizationRecord management, administrative support

The main difference is that Medical Record Scanners focus on digitizing paper documents, while Medical Records Clerks handle the organization and retrieval of medical files. Both roles are essential in healthcare settings but serve different functions in record management processes.

What cities are hiring for Medical Record Scanner jobs? Cities with the most Medical Record Scanner job openings:
What states have the most Medical Record Scanner jobs? States with the most job openings for Medical Record Scanner jobs include:
Medical Record Scanner jobs near you
Infographic showing various Medical Record Scanner job openings in the United States as of June 2026, with employment types broken down into 82% Full Time, 17% Part Time, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $33,609 per year, or $16.2 per hour.

EHR Scanner, Business Office, Downtown Nashville

HERITAGE MEDICAL ASSOCIATES P C

Nashville, TN • On-site

$14.25 - $17.50/hr

Full-time

Posted yesterday

Job description

Reports to: Health Information Manager
Schedule: Must have reliable and consistent attendance. 40 hours a week Monday - Friday and the hours typically range from 8:00 AM - 9:15 AM up to 5:00 PM - 6:15 PM (Please Note: Each Monday Starts at 6:00 PM)
Main Location: Plaza II Medical Office Building near St. Thomas Midtown (Downtown Nashville)
Employee Type: Willing to consider an experienced Medical Office Professional with a great attitude, strong medical records experience (both paper and electronic), with a minimum of 1-year of scanning experience as well as data entry skills with speed and accuracy.
SUMMARY: Completes documents received virtually and manually from all Providers at HMA.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.
  • Conversion of data from paper medical records to electronic medical records
  • Ensure the accuracy of data entered into electronic medical record charts
  • Timely conversion of paper medical record charts to electronic medical record charts
  • Adhering to HIPAA guidelines regarding confidentially
  • Must be willing and able to perform all functions of medical records, mail room, and PBX
  • Must have predicable and consistent attendance

ADDITIONAL DUTIES AND RESPONSIBILITIES (include, but are not limited to):
  • Pull Charts from storage if needed
  • Chart pickup (Runs are scheduled throughout the day).
  • Back up for PBX operator if needed

SUPERVISORY RESPONSIBILITIES
  • This job has no supervisory responsibilities.

  • One year experience in Scanning, preferably in the medical field.
  • Experience working with Windows-based computer programs
  • Minimum typing speed of 40 words per minute (WPM)
  • Quick and efficient scanning ability
  • Familiarity with the contents of a physician's office medical chart
  • Strict attention to detail
  • Ability to take direction
  • Medical Terminology

EDUCATION
  • High school diploma or equivalent

PHYSICAL DEMANDS
  • Willingness to work overtime as needed
  • Must be able to sit, stand or walk for 8 to 10 hours a day
  • Requires regular walking, bending, pushing, pulling, twisting and lifting
  • Must be able to lift at least 10-15lbs
  • Must be able to push up to 50 lbs

WORK ENVIRONMENT
  • Office environment-limited exposure to communicable diseases.
  • No exposure to blood-borne pathogens or contaminated body fluids

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