Materials Manager Jobs in Hawaii (NOW HIRING)

LOCATION: KAUAI VETERANS MEMORIAL HOSP | Central Services
POSITION STATUS: 1.00 | Permanent
SALARY RANGE: BU04 | SR15
SALARY RATE: $54,600.00 (Annual Salary) based on the FTE
JOB DUTIES: This position is regional, located in the Materials Management department of the Hawai'i Health Systems Corporation (HHSC) Kaua'i Region, a public benefit corporation of the State of Hawai'i. The HHSC Kaua'i Region includes Kaua'i Veterans Memorial Hospital (KVMH) and Samuel Mahelona Memorial Hospital (SMMH), both designated as critical access hospitals (CAH), as well as the Kaua'i Region Clinics and its affiliated entities.
The Materials Management department is integral to the efficient procurement and management of goods and services essential for organizational operations. This department implements and directs the region's procurement policies and procedures to control the purchasing or leasing of all goods and services from outside sources. It is responsible for purchasing, negotiating, and reviewing all arrangements with external suppliers, ensuring compliance with regulatory standards and internal policies. Additionally, the department manages products in general use by establishing criteria for acceptability, cataloging, administering new product reviews, and standardization. It collaborates with administration to ensure adequate processing and maintenance of reusable products while also purchasing and distributing supplies and equipment promptly throughout the region. Furthermore, the department assists with the region's contracts and the general processing and maintenance of Capital Improvement Projects (CIP), leveraging data analytics and market research to enhance supply chain efficiency and contribute to the overall financial health of the organization.
The Materials & Supplies Supervisor manages the inventory and supplies of the Materials Management department, receiving, inspecting, accepting, storing, and distributing incoming supplies, materials, and equipment to medical and ancillary departments within the Kaua'i Region. This role supervises a team engaged in various complex inventory control activities; plans methods and procedures and establishes workflow. The supervisor recommends changes in policies and procedures; serves as a role model and performs other related duties as required.
The position may necessitate working extended hours, including weekends and holidays, to fulfill operational requirements. As the role involves operating in offices, warehouses, and both large and small storerooms, daily travel to various facilities within the region is required as directed.
This position reports to the Contract Manager II, position number 59600, or their designee.
THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements. Please note that unless specifically indicated, the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.
EDUCATION REQUIREMENT: High school diploma or equivalent. Relevant substitutions may be considered.
GENERAL EXPERIENCE: Three (3) years of work experience which involved the performance of clerical work which demonstrated knowledge of inventory control practices, methods and procedures, and inventory record keeping procedures.
SPECIALIZED EXPERIENCE: One (1) year of work experience in a health care setting (e.g., hospital, clinic, physician's office, etc.) in the distribution and inventory of medical supplies. Such experience must have demonstrated knowledge of medical terminology through the application of such knowledge to work assignments.
SUPERVISORY EXPERIENCE: One (1) year of work experience demonstrating the applicant's knowledge of and ability to apply the principles, practices, techniques, and methods of supervision, including: (1) planning, organizing and directing the work of others; (2) assigning and reviewing work; (3) advising others on difficult work problems; (4) timing and scheduling work; and (5) training and developing employees.
CERTIFICATION: None required.
LICENSE REQUIRED: A valid Hawai'i State Driver's license, Type 3.
SUBSTITUTIONS ALLOWED:

1. An Associate's degree from an accredited college or university may be substituted for two (2) years of the required General Experience.
2. A Bachelor's degree from an accredited college or university may be substituted for all of the required General Experience.

QUALITY OF EXPERIENCE: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they can perform the duties of the position for which they are being considered.
DESIRED SKILLS:

• KNOWLEDGE OF: Principles and practices of supervision; inventory methods and procedures; purchasing and requisition procedures; handling and storage requirements of specialized supplies, equipment, and materials; the use of software applications; office practices and procedures; infection control procedures; hospital policy and procedures; report writing, and budget preparation; general accounting, purchasing programs, and inventory control programs.

• ABILITY TO: Plan, assign, supervise, and review the work of others; interpret and apply rules, regulations, and policies; make decisions; develop policies and procedures; communicate effectively orally and in writing; deal tactfully with others; work independently; maintain cooperative working relationships; meet and deal effectively with the vendors and hospital staff; able to prioritize work and be able to be flexible.

ALL CIVIL SERVICE JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS
The Hawaii Health Systems Corporation is an equal opportunity employer and complies with applicable state and federal laws relating to employment practices
QUALITY OF EXPERIENCE: Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.
MERIT OR CIVIL SERVICE SYSTEM: You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted.
CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under the federal law for unrestricted employment and at the time of appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems Corporation.
VETERAN'S PREFERENCE: If you are claiming Veteran's Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service.
HEALTH AND PHYSICAL REQUIREMENTS: Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation. Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodations should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.
MEDICAL/PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be contingent on successfully passing a pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as, but not limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation.
CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically, and any associated costs may be borne by the applicant. Applicable checks may include, but are not limited to, state and federal criminal history records, child abuse and neglect registry check, adult protective services registry and sex offender registry records, etc. If a job offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.
IMPORTANT APPLICATION/EMPLOYMENT INFORMATION
Administrative Review, subsequent appeals: If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form (available on the HHSC website) or you may submit a written request within twenty (20) days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must include: 1) The job title(s) and recruitment number(s), 2) the specific reason(s) you are requesting the review noting if there is statute or rule violation, and 3) any additional information you want to submit to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Compliant and then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board.
CONTACT INFORMATION: KAUAI VETERANS MEMORIAL HOSP is located at 4643 Waimea Canyon Drive, Waimea, HI 96796. For employment opportunities, please contact KVMH: (808) 338-6133 | SMMH: (808) 823-4145, email: kauaijobs@hhsc.org or visit our website at https://www.hhsc.org/.
Persons with Disabilities may contact the Recruitment Office to discuss special needs in applying at KVMH: (808) 338-6133 | SMMH: (808) 823-4145, kauaijobs@hhsc.org.