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Manager Of Program Operations information

What does a manager of program operations do?

A Manager of Program Operations oversees the planning, coordination, and execution of programs within an organization. They ensure that projects are completed on time, within budget, and meet quality standards. This role involves managing teams, streamlining processes, tracking performance metrics, and collaborating with other departments to achieve program goals. They also identify areas for improvement and implement best practices to enhance overall efficiency.

What are the key skills and qualifications needed to thrive as a manager of program operations?

To excel as a Manager of Program Operations, a strong background in project management, budgeting, and process improvement is essential, usually supported by a bachelor's degree in business, operations management, or a related field. Familiarity with tools such as Microsoft Project, ERP systems, and PMP certification is often expected. Outstanding organizational, leadership, and communication skills help drive team performance and stakeholder alignment. These skills are vital for ensuring efficient program delivery, resource optimization, and achievement of organizational goals.

What are some common challenges faced by a manager of program operations, and how can they be effectively addressed?

One common challenge for Managers of Program Operations is balancing multiple program priorities while ensuring alignment with organizational goals. This often involves coordinating cross-functional teams, managing resource constraints, and adapting to shifting timelines. Effective communication, strong organizational skills, and proactive problem-solving are essential to navigate these complexities. Building strong relationships with stakeholders and maintaining clear documentation can also help in addressing challenges and ensuring program success.

What is the difference between Manager Of Program Operations vs Program Coordinator?

AspectManager Of Program OperationsProgram Coordinator
ResponsibilitiesOversees multiple programs, manages teams, develops strategies, and ensures program goals are met.Supports program activities, coordinates schedules, and assists with administrative tasks.
Required CredentialsBachelor’s degree, experience in program management, strong leadership skills.Bachelor’s degree often preferred, strong organizational skills, entry-level experience.
Work EnvironmentLeadership roles in office settings, often in non-profits, government, or corporate sectors.Support roles in similar environments, more focused on coordination and administration.

The Manager Of Program Operations typically holds a higher level of responsibility, overseeing multiple programs and teams, while the Program Coordinator focuses on supporting and executing specific program activities. Both roles require relevant experience and skills, but the manager position involves strategic planning and leadership.

What are the most commonly searched types of Of Program Operations jobs in Oklahoma?

The most popular types of Of Program Operations jobs in Oklahoma are:

What are popular job titles related to Manager Of Program Operations jobs in Oklahoma?

For Manager Of Program Operations jobs in Oklahoma, the most frequently searched job titles are:

What job categories do people searching Manager Of Program Operations jobs in Oklahoma look for?

The top searched job categories for Manager Of Program Operations jobs in Oklahoma are:

What cities in Oklahoma are hiring for Manager Of Program Operations jobs?

Cities in Oklahoma with the most Manager Of Program Operations job openings:

Manager Of Program Operations jobs near you
Infographic showing various Manager Of Program Operations job openings in Oklahoma as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Program Operations Coordinator

The University of Oklahoma

Norman, OK • On-site

$45K/yr

Full-time

Re-posted 14 days ago

Key responsibilities

  • Coordinate research requests, inquiries, and stakeholder communications to ensure timely and appropriate responses.

  • Manage administrative and financial operations, including purchasing, travel, reimbursements, and record-keeping.

  • Oversee publication processes and maintain website content related to the Center's research and programs.

University Of Oklahoma rating

8.1

Company rating: 8.1 out of 10

Based on 68 frontline employees who took The Breakroom Quiz

170th of 630 rated colleges and universities

Job description

Program Operations Coordinator
Job no: 493559
Work type: Administrative Staff
Location: Norman
Categories: Administrative Support
Pay Range: Targeted salary: $45,600 annually, based on experience
Benefits Eligible: Yes
Work Schedule: Monday - Friday, 8:00 a.m. to 5:00 p.m.
Travel: Not required
Position Introduction:
The Native Nations Center for Tribal Policy Research (NNCTPR) at the University of Oklahoma invites applications for the position of Program Operations Coordinator. The Native Nations Center is building a premier research service dedicated to providing objective, nonpartisan policy research and responsive decision-support for Tribal Nations. The Center, housed within the Office of Tribal Relations in the Office of the President, conducts original policy research and analysis on issues of tribal governance, tribal sovereignty, and federal Indian law and policy. Working closely with the Center's research team, this position plays a key role in supporting policy research, coordinating programs for tribal leaders, and helping advance the Center's mission of providing trusted, nonpartisan decision-support to Tribal Nations.
The Program Operations Coordinator will serve as the Center's primary administrative point of contact and will coordinate research requests, publication workflows, program logistics, and administrative operations. This position is ideal for someone who enjoys building responsive operations, coordinating complex initiatives, and supporting the delivery of objective policy research and services to Tribal Nations. The Program Operations Coordinator will report to the Director of the Native Nations Center and will support the Center's programming, publications, research requests, and administrative operations.
Summary:
This position coordinates the administrative, operational, and programmatic functions of the Native Nations Center for Tribal Policy Research, a nonpartisan policy research institute within the University of Oklahoma's Office of Tribal Relations. The role supports the Center's research mission by facilitating responsive engagement with tribal governments and partner organizations, supporting the Center's research service and orientation programs for elected tribal officials, ensuring professional and timely communication, and coordinating administrative operations in accordance with university policies.
Key Responsibilities:
Research Services and External Coordination
  • Serve as the primary administrative point of contact for tribal governments, elected officials, partner organizations, and other stakeholders seeking information about the Center's research, programs, and services.
  • Coordinate the intake, routing, tracking, and follow-up of requests for research, program information, and other Center services, ensuring inquiries are directed to the appropriate Center staff, university office, or partner organization and receive timely follow-up.
  • Coordinate external communications and scheduling with tribal governments, partner organizations, and university stakeholders to support Center activities and research services.
  • Maintain records of research requests, external inquiries, and stakeholder contacts to support responsive service and continuity of engagement.
  • Develop and maintain administrative procedures that promote efficient coordination of research requests, external communications, and Center services.

Administrative and Financial Operations
  • Coordinate purchasing, travel, reimbursements, procurement, and other financial transactions in accordance with university policies and procedures.
  • Maintain confidential financial, administrative, and departmental records, ensuring accuracy, organization, and compliance with university requirements.
  • Coordinate calendars, meeting schedules, and administrative support activities for Center operations.
  • Monitor office supply inventories, coordinate vendor services, and assist with budget tracking and financial documentation, including working with the Shared Business Services Center.
  • Serve as the primary administrative liaison with university business, finance, human resources, facilities, and other administrative offices to support Center operations.

Information and Publication Coordination
  • Coordinate the release of Center publications by maintaining website content or working with university web services to ensure timely publication.
  • Coordinate publication release activities, including website updates, distribution lists, and approved social media postings.
  • Maintain the Center's website by updating publications, program information, and other approved content in accordance with university standards.
  • Coordinate with university marketing, communications, and web services to support publication releases and other public-facing information.
  • Maintain publication records, mailing lists, and other digital information resources supporting Center operations.

Program Logistics and Operational Coordination
  • Coordinate logistical support, communications, and outreach for the Center's orientation programs, research briefings, meetings, webinars, and other Center-sponsored activities, including room reservations, travel arrangements, meeting materials, and on-site coordination.
  • Coordinate speaker recruitment logistics, participant communications, registration, travel, and other operational requirements supporting Center programs and initiatives.
  • Coordinate preparation and distribution of program materials, participant resources, evaluations, and post-program communications.
  • Manage scheduling and lending of the Center's tribal flag collection and coordinate use of shared meeting spaces and other Center resources.
  • Develop and maintain operational procedures, checklists, timelines, and documentation that promote consistency, continuity, and efficient coordination of recurring Center programs.

Skills:
  • Excellent organizational and time management skills with the ability to coordinate multiple priorities, projects, and deadlines simultaneously.
  • Excellent verbal and written communication skills with the ability to communicate professionally, courteously, and responsively with Tribal Nations, partner organizations, university leadership, faculty, staff, and the public.
  • Strong customer service and interpersonal skills with a demonstrated commitment to responsiveness, follow-through, and relationship building.
  • Ability to exercise sound judgment, solve routine administrative problems, maintain confidentiality, and appropriately route inquiries while working independently within established procedures.
  • Ability to coordinate complex meetings, orientation programs, events, travel, and other logistical activities with attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn university administrative, financial, and web content management systems.
  • Ability to maintain accurate records and coordinate administrative, financial, and operational processes in accordance with university policies.
  • Ability to establish and maintain productive working relationships with Tribal Nations, university departments, partner organizations, vendors, and other external stakeholders.
  • Ability to adapt to changing priorities in a fast-paced, collaborative, and mission-driven environment.
  • Knowledge of, or ability to learn, the mission of the Native Nations Center, university administrative procedures, and principles for working professionally and respectfully with Tribal Nations.

Please include:
Resume
Cover Letter
View full job description
Required Education:
  • Bachelors Degree
  • 3 years of experience in office management, administrative coordination, or related roles

Equivalency/Substitution: Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.
Department Preferences:
  • Bachelor's degree in public administration, business administration, communications, organizational leadership, nonprofit management, or a related field
  • Experience supporting executive leadership, policy research organizations, higher education, nonprofit, governmental, or similarly mission-driven organizations
  • Experience coordinating complex programs, meetings, or events involving multiple internal and external stakeholders
  • Experience working with Tribal Nations or tribal organizations, or demonstrated experience supporting respectful government-to-government or community engagement
  • Experience with university administrative systems, website content management, procurement, travel coordination, or financial processes.

Hiring Contingent Upon a Background Check: Yes
Advertised: 24 Jul 2026 Central Daylight Time
Applications close: 22 Oct 2026 Central Daylight Time
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About University of Oklahoma

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The University of Oklahoma is a prominent educational institution positioned in Norman, Oklahoma, US. Established in 1890, the university stakes a claim within the higher education industry and has a storied history of excellence in academics and research. Serving over 20,000 students, the university offers a wide range of programs across fields such as arts and sciences, business, engineering, international studies, and more. Emphasizing a dedication to unlocking potential, OU's mission is to provide the best possible educational experience to students through excellence in teaching, research, and creative activity. Notably, the institution has made significant strides in research with a focus on areas such as cancer, aerospace, and energy among others.

Industry

Education

Company size

5,001 - 10,000 Employees

Headquarters location

Norman, OK, US

Year founded

1890

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