Portfolio Administrator Team Lead JOB PURPOSE : Why does this role exist? The Portfolio ... This role works with the firm's Asset Management team to support the firm's operations to achieve ...
Quick apply
Portfolio Administrator Team Lead JOB PURPOSE : Why does this role exist? The Portfolio ... This role works with the firm's Asset Management team to support the firm's operations to achieve ...
Manage procurement activities by administering vendor agreements, compliance requirements, purchase ... Administer accounts payable and receivable processes by monitoring purchase orders, quotations ...
Manage procurement activities by administering vendor agreements, compliance requirements, purchase ... Administer accounts payable and receivable processes by monitoring purchase orders, quotations ...
Our Facilities Management and Corporate Services team is evolving, and we are seeking a collaborative, people-focused, and results-driven Office Administrator in our new Calgary office to manage all ...
Our Facilities Management and Corporate Services team is evolving, and we are seeking a collaborative, people-focused, and results-driven Office Administrator in our new Calgary office to manage all ...
Office Administrator
$25 - $28/hr
Office Administrator Join the dynamic team as an Office Administrator, where your communication ... Manage client inventories, reports, and documentation for submission to the City of Calgary or ...
Office Administrator
$25 - $28/hr
Office Administrator Join the dynamic team as an Office Administrator, where your communication ... Manage client inventories, reports, and documentation for submission to the City of Calgary or ...
Office Administrator
CA$25 - CA$28/hr
Office Administrator Join the dynamic team as an Office Administrator, where your communication ... Manage client inventories, reports, and documentation for submission to the City of Calgary or ...
Quick apply
Office Administrator
CA$25 - CA$28/hr
Office Administrator Join the dynamic team as an Office Administrator, where your communication ... Manage client inventories, reports, and documentation for submission to the City of Calgary or ...
Office Administrator
$25 - $28/hr
Office Administrator Join the dynamic team as an Office Administrator, where your communication ... Manage client inventories, reports, and documentation for submission to the City of Calgary or ...
Office Administrator
$25 - $28/hr
Office Administrator Join the dynamic team as an Office Administrator, where your communication ... Manage client inventories, reports, and documentation for submission to the City of Calgary or ...
Office Administrator
CA$25 - CA$28/hr
Office Administrator Join the dynamic team as an Office Administrator, where your communication ... Manage client inventories, reports, and documentation for submission to the City of Calgary or ...
Quick apply
Office Administrator
CA$25 - CA$28/hr
Office Administrator Join the dynamic team as an Office Administrator, where your communication ... Manage client inventories, reports, and documentation for submission to the City of Calgary or ...
Coverage Office Administrator
Calgary, AB · On-site
CA$17 - CA$19/hr
Problem solving, time management and organization skills * Ability to remain calm in challenging ... Administrators provide outstanding administrative support to patients and co-workers and keep the ...
New
Coverage Office Administrator
Calgary, AB · On-site
CA$17 - CA$19/hr
Problem solving, time management and organization skills * Ability to remain calm in challenging ... Administrators provide outstanding administrative support to patients and co-workers and keep the ...
New
Production Administrator
Calgary, AB · On-site
The Production Administrator serves as the primary contact between our shop floor and corporate ... Manage and maintain office supply inventory * Maintain office equipment including printers, copiers ...
Quick apply
Production Administrator
Calgary, AB · On-site
The Production Administrator serves as the primary contact between our shop floor and corporate ... Manage and maintain office supply inventory * Maintain office equipment including printers, copiers ...
This role is perfect for an admin who thrives at the intersection of automation, problem-solving ... Manage users, roles, profiles, permission sets, and security models * Configure and maintain custom ...
This role is perfect for an admin who thrives at the intersection of automation, problem-solving ... Manage users, roles, profiles, permission sets, and security models * Configure and maintain custom ...
Cloud DBA 6 month contract - onsite downtown Calgary This role represents the evolution of a ... Knowledge of Azure SQL, Azure PostgreSQL, Oracle, or similar managed database services.
Quick apply
Cloud DBA 6 month contract - onsite downtown Calgary This role represents the evolution of a ... Knowledge of Azure SQL, Azure PostgreSQL, Oracle, or similar managed database services.
Reporting to the Corporate HSE Manager, the Corporate HSE Administrator is responsible for supporting HSE Corporate Services and providing essential support across various initiatives, including HSE ...
New
Reporting to the Corporate HSE Manager, the Corporate HSE Administrator is responsible for supporting HSE Corporate Services and providing essential support across various initiatives, including HSE ...
New
Manage data imports and deduplication while building advanced reporting and dashboards to provide ... Salesforce Certified Administrator and Platform App Builder. Requirements: * 4+ years as a ...
Manage data imports and deduplication while building advanced reporting and dashboards to provide ... Salesforce Certified Administrator and Platform App Builder. Requirements: * 4+ years as a ...
Salesforce Administrator
Calgary, AB · On-site
Manage data imports and deduplication while building advanced reporting and dashboards to provide ... Salesforce Certified Administrator and Platform App Builder. Requirements: * 4+ years as a ...
Salesforce Administrator
Calgary, AB · On-site
Manage data imports and deduplication while building advanced reporting and dashboards to provide ... Salesforce Certified Administrator and Platform App Builder. Requirements: * 4+ years as a ...
Manage data imports and deduplication while building advanced reporting and dashboards to provide ... Salesforce Certified Administrator and Platform App Builder. Requirements: * 4+ years as a ...
Manage data imports and deduplication while building advanced reporting and dashboards to provide ... Salesforce Certified Administrator and Platform App Builder. Requirements: * 4+ years as a ...
Salesforce Administrator
Calgary, AB · On-site
Manage data imports and deduplication while building advanced reporting and dashboards to provide ... Salesforce Certified Administrator and Platform App Builder. Requirements: * 4+ years as a ...
Quick apply
Salesforce Administrator
Calgary, AB · On-site
Manage data imports and deduplication while building advanced reporting and dashboards to provide ... Salesforce Certified Administrator and Platform App Builder. Requirements: * 4+ years as a ...
Project Administrator
Calgary, AB · On-site
Our Transmission group is currently looking to add a Project Administrator to our team, based in ... Support project managers and field supervisors by preparing correspondence, meeting agendas ...
Project Administrator
Calgary, AB · On-site
Our Transmission group is currently looking to add a Project Administrator to our team, based in ... Support project managers and field supervisors by preparing correspondence, meeting agendas ...
Project Support Administrator Equinox Engineering Ltd. is a Calgary based EPCM firm specializing in ... Update Project Manager and Account Manager tracking sheets, ensuring accurate and timely ...
New
Project Support Administrator Equinox Engineering Ltd. is a Calgary based EPCM firm specializing in ... Update Project Manager and Account Manager tracking sheets, ensuring accurate and timely ...
New
Project Administrator
Calgary, AB · On-site
Our Transmission group is currently looking to add a Project Administrator to our team, based in ... Support project managers and field supervisors by preparing correspondence, meeting agendas ...
Quick apply
Project Administrator
Calgary, AB · On-site
Our Transmission group is currently looking to add a Project Administrator to our team, based in ... Support project managers and field supervisors by preparing correspondence, meeting agendas ...
Senior Systems Administrator (Storage)
Calgary, AB · Remote
$110K - $125K/yr
We are looking for an experienced Systems Administrator (Storage) for our client. This is a ... Your role will encompass managing, building, planning administrating and maintaining infrastructure ...
Quick apply
Senior Systems Administrator (Storage)
Calgary, AB · Remote
$110K - $125K/yr
We are looking for an experienced Systems Administrator (Storage) for our client. This is a ... Your role will encompass managing, building, planning administrating and maintaining infrastructure ...
Manager Admin information
See Calgary, AB salary details
$9.86 - $13.46
9% of jobs
$15.77 is the 25th percentile. Wages below this are outliers.
$13.46 - $17.07
24% of jobs
The median wage is $19.50 / hr.
$17.07 - $20.67
24% of jobs
$20.67 - $24.28
15% of jobs
$25.09 is the 75th percentile. Wages above this are outliers.
$24.28 - $27.88
11% of jobs
$27.88 - $31.49
7% of jobs
$31.49 - $35.10
3% of jobs
$35.10 - $38.70
3% of jobs
$38.70 - $42.31
1% of jobs
$42.31 - $45.91
1% of jobs
$45.91 - $49.52
1% of jobs
$9
$23
$49
How much do manager admin jobs pay per hour?
As of Aug 9, 2026, the average hourly pay for manager admin in Calgary, AB is $23.43, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $26.44 per hour, depending on experience, location, and employer.
What skills and qualifications are needed to thrive as a manager admin?
To thrive as a Manager Admin, you need strong organizational, leadership, and problem-solving skills, typically supported by a bachelor’s degree in business administration or a related field. Familiarity with office management software, HR systems, and project management tools is often required. Excellent interpersonal skills, adaptability, and effective communication set standout candidates apart in this role. These skills ensure smooth administrative operations, efficient resource management, and a positive work environment for the entire organization.
What is the difference between Manager Admin vs Office Manager?
| Aspect | Manager Admin | Office Manager |
|---|---|---|
| Required Credentials | Typically requires administrative or business management certifications | Often requires administrative experience, sometimes certifications in office management |
| Work Environment | Corporate offices, administrative departments | Office settings across various industries |
| Employer & Industry Usage | Used in corporate, government, and large organizations | Common in small to medium businesses, nonprofits, and corporate offices |
The main difference is that a Manager Admin often has broader responsibilities including strategic planning and team oversight, while an Office Manager focuses on daily office operations and administrative tasks. Both roles require strong organizational skills, but the Manager Admin typically has a higher level of decision-making authority and strategic involvement.
What are the responsibilities of a manager admin?
A Manager Admin, or Administration Manager, is responsible for overseeing the administrative functions of an organization. Their duties typically include managing office operations, supervising administrative staff, coordinating schedules, ensuring compliance with company policies, and supporting other departments with administrative tasks. They play a key role in maintaining efficient office workflows and may also assist with budgeting, procurement, and HR functions. Effective communication, organizational, and leadership skills are essential for success in this role.
What are common challenges faced by a manager admin when coordinating between different departments?
A Manager Admin often encounters challenges related to balancing the varied needs and priorities of different departments. This can include managing conflicting schedules, ensuring clear communication across teams, and handling resource allocation efficiently. Success in this role requires strong organizational skills, diplomacy, and the ability to adapt quickly to shifting priorities in a dynamic work environment. Building strong interdepartmental relationships and maintaining open channels of communication are key strategies for overcoming these challenges.
What are the most commonly searched types of Admin jobs in Calgary, AB? The most popular types of Admin jobs in Calgary, AB are:
What cities near Calgary, AB are hiring for Manager Admin jobs? Cities near Calgary, AB with the most Manager Admin job openings:
Job description
TITLE: Portfolio Administrator Level 1
LOCATION: Calgary, AB
REPORTING: Portfolio Administrator Team Lead
JOB PURPOSE: Why does this role exist?
The Portfolio Administrator (PA1) delivers exceptional client service and support as it pertains to
the delivery of client administrative services for new and existing clients. This role works with the
firm's Asset Management team to support the firm’s operations to achieve business
objectives and goals. The primary focus of the PA1 is to provide an exceptional client experience
and service to Financial Advisors, Investment Counsellors and our clients.
This role includes but is not limited to processing new account applications and other account
related paperwork and requests; including account set up and ongoing account support and
tracking. This role also provides an opportunity to build client relationships over the phone. The
role reports to the Portfolio Administrator Team Lead.
KEY ACCOUNTABILITIES
• Promotes a culture of compliance throughout the firm.
• Maintain Client Management Systems (CRM) to align with compliance requirements (CRM &
current filing system).
• Responsible for delivering results within established service delivery guidelines.
• Key contact for all client service and support issues with Custodians and key business partners
(National Bank Independent Network, Olympia Trust Company, and Royal Bank of Canada); trouble
shooting and problem solving.
• Provides backup to Client Experience Coordinator at Reception as required.
CRITICAL PERFORMANCE AREAS
FIRM CONTRIBUTION
• Management of Harmony including:
o Client/Account Set up
o Contact information
o Set-up fee group and fee plan with Controller/Accounting
o Households
• Daily checking of Integrity Report on Harmony.
• Process all account documentation and transfers in established guidelines.
• Process bank deposits to firm’s custodians; initiate instructions to generate cash through
fund sales at client’s request.
• Identify opportunities for efficiency improvements.
• Assist with communication and implementation of current and new policies and procedures.
• Responsible to adhere to all compliance and regulatory requirements as set out by the firm and
other regulatory bodies.
CLIENT MANAGEMENT
• Prepare all new client on-boarding documentation such as account openings, transfers, etc.
• Prepare and distribute client forms, emails and mailings as necessary (quarterly client statements,
transfers, withdrawals, Letters of Direction, Power of Attorneys, etc.).
• Key point of contact for clients:
o Incoming client phone calls
o Administrative requests
• Ownership and successful completion of all client requests.
BUSINESS DEVELOPMENT
• Provide various statements as requested internally and externally.
• Day to day training and problem resolution for Investment Counsellors/Financial Advisors/Sales
team.
LEADERSHIP & TEAM DEVELOPMENT
• Demonstrates, emphasizes and promotes professional and ethical conduct.
• Fosters an atmosphere of teamwork and cohesiveness.
FINANCIAL & BUSINESS PERFORMANCE
• None.
FUNCTIONAL COMPETENCIES
• Ability to align with core values focused on client service and performance measures
• Excellent written and oral communication skills
• Creative and proactive approach in managing multiple priorities; excellent time management and
organizational skills
• Ability to offer efficient and quality service to clients; enjoy working directly with people
• Strong attention to detail; self-starter
• Proficiency in Microsoft, word processing skills; leverage technological developments within the
role
• Passion for working with financial professionals in growing their businesses
QUALIFICATIONS
• College/University degree or equivalent is an asset
• Diploma in administration or office technology, or equivalent related experience
• 3-5 years of administrative experience in the financial industry with direct client service
responsibilities
• Level 1 CFA or desire to obtain licensing is an asset
• Compliance experience is an asset
LOCATION: Calgary, AB
REPORTING: Portfolio Administrator Team Lead
JOB PURPOSE: Why does this role exist?
The Portfolio Administrator (PA1) delivers exceptional client service and support as it pertains to
the delivery of client administrative services for new and existing clients. This role works with the
firm's Asset Management team to support the firm’s operations to achieve business
objectives and goals. The primary focus of the PA1 is to provide an exceptional client experience
and service to Financial Advisors, Investment Counsellors and our clients.
This role includes but is not limited to processing new account applications and other account
related paperwork and requests; including account set up and ongoing account support and
tracking. This role also provides an opportunity to build client relationships over the phone. The
role reports to the Portfolio Administrator Team Lead.
KEY ACCOUNTABILITIES
• Promotes a culture of compliance throughout the firm.
• Maintain Client Management Systems (CRM) to align with compliance requirements (CRM &
current filing system).
• Responsible for delivering results within established service delivery guidelines.
• Key contact for all client service and support issues with Custodians and key business partners
(National Bank Independent Network, Olympia Trust Company, and Royal Bank of Canada); trouble
shooting and problem solving.
• Provides backup to Client Experience Coordinator at Reception as required.
CRITICAL PERFORMANCE AREAS
FIRM CONTRIBUTION
• Management of Harmony including:
o Client/Account Set up
o Contact information
o Set-up fee group and fee plan with Controller/Accounting
o Households
• Daily checking of Integrity Report on Harmony.
• Process all account documentation and transfers in established guidelines.
• Process bank deposits to firm’s custodians; initiate instructions to generate cash through
fund sales at client’s request.
• Identify opportunities for efficiency improvements.
• Assist with communication and implementation of current and new policies and procedures.
• Responsible to adhere to all compliance and regulatory requirements as set out by the firm and
other regulatory bodies.
CLIENT MANAGEMENT
• Prepare all new client on-boarding documentation such as account openings, transfers, etc.
• Prepare and distribute client forms, emails and mailings as necessary (quarterly client statements,
transfers, withdrawals, Letters of Direction, Power of Attorneys, etc.).
• Key point of contact for clients:
o Incoming client phone calls
o Administrative requests
• Ownership and successful completion of all client requests.
BUSINESS DEVELOPMENT
• Provide various statements as requested internally and externally.
• Day to day training and problem resolution for Investment Counsellors/Financial Advisors/Sales
team.
LEADERSHIP & TEAM DEVELOPMENT
• Demonstrates, emphasizes and promotes professional and ethical conduct.
• Fosters an atmosphere of teamwork and cohesiveness.
FINANCIAL & BUSINESS PERFORMANCE
• None.
FUNCTIONAL COMPETENCIES
• Ability to align with core values focused on client service and performance measures
• Excellent written and oral communication skills
• Creative and proactive approach in managing multiple priorities; excellent time management and
organizational skills
• Ability to offer efficient and quality service to clients; enjoy working directly with people
• Strong attention to detail; self-starter
• Proficiency in Microsoft, word processing skills; leverage technological developments within the
role
• Passion for working with financial professionals in growing their businesses
QUALIFICATIONS
• College/University degree or equivalent is an asset
• Diploma in administration or office technology, or equivalent related experience
• 3-5 years of administrative experience in the financial industry with direct client service
responsibilities
• Level 1 CFA or desire to obtain licensing is an asset
• Compliance experience is an asset
About Targeted Talent
Sourced by ZipRecruiter
Your single source for HR professional services, we offer job seekers specialized employment services, spanning contract, permanent positions, and project solutions for highly specialized and managerial level talent needs. Our team of specialized recruiters and consultants abilities extend far beyond resume or career counseling. With hundreds of collaborators strategically located throughout the country, our organization possess the local market knowledge and industry relationships that make successful geography-specific reach possible.
Industry
Recruiting and staffing services
Company size
11 - 50 Employees
Headquarters location
Vancouver, BC, CA