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Maintenance Administrator Jobs in Indiana (NOW HIRING)

Ogletree Deakins

Office Administrator

Indianapolis, IN · On-site

$17.25 - $23.75/hr

The Office Administrator is responsible for the business administration of the office and may ... Build and maintain vendor relationships: negotiation of rates; prompt approval and processing of ...

TLC Management

Administrator in Training

Marion, IN · On-site

Maintain record keeping systems to ensure appropriate documentation. * Organize and maintain ... If licensed as an Administrator by another state, be willing to apply for temporary licensure in ...

TLC Management

Administrator in Training

Marion, IN · On-site

Maintain record keeping systems to ensure appropriate documentation. * Organize and maintain ... If licensed as an Administrator by another state, be willing to apply for temporary licensure in ...

TLC Management

Administrator in Training

Marion, IN · On-site

Maintain record keeping systems to ensure appropriate documentation. * Organize and maintain ... If licensed as an Administrator by another state, be willing to apply for temporary licensure in ...

TLC Management

Administrator in Training

Marion, IN · On-site

Maintain record keeping systems to ensure appropriate documentation. * Organize and maintain ... If licensed as an Administrator by another state, be willing to apply for temporary licensure in ...

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Showing results 21-40

All JobsMaintenance Administrator JobsMaintenance Administrator Jobs in Indiana

Maintenance Administrator information

See Indiana salary details

$11

$19

$28

How much do maintenance administrator jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for maintenance administrator in Indiana is $19.39, according to ZipRecruiter salary data. Most workers in this role earn between $16.00 and $22.53 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a maintenance administrator, and why are they important?

To thrive as a Maintenance Administrator, you need strong organizational skills, attention to detail, and a background in facilities management or administration, often supported by a relevant diploma or certificate. Familiarity with computerized maintenance management systems (CMMS), work order software, and basic office programs like Excel is typically required. Excellent communication, problem-solving abilities, and multitasking skills help you coordinate effectively with technicians, vendors, and other departments. These skills ensure efficient scheduling, timely repairs, and smooth facility operations, which are crucial for organizational productivity.

What does a maintenance administrator do?

A Maintenance Administrator is responsible for organizing, scheduling, and overseeing maintenance activities within an organization. They manage work orders, coordinate with maintenance staff and vendors, track inventory of parts and supplies, and ensure that all maintenance records are accurate and up-to-date. Their role is crucial for ensuring that facilities and equipment are kept in good working condition, minimizing downtime and ensuring safety and compliance.

What are some common challenges maintenance administrators face when managing work orders and how can they be addressed?

Maintenance Administrators often encounter challenges such as juggling multiple work orders with overlapping priorities and ensuring timely completion of requests. To address this, strong organizational skills and effective communication with both maintenance technicians and facility users are essential. Utilizing a computerized maintenance management system (CMMS) can help streamline scheduling, track progress, and reduce errors. Proactively clarifying work order details and deadlines with team members also helps minimize miscommunication and delays.

What is the difference between Maintenance Administrator vs Maintenance Coordinator?

AspectMaintenance AdministratorMaintenance Coordinator
CredentialsTypically requires administrative or facilities management experience, certifications like OSHA or safety trainingOften requires similar certifications, with additional emphasis on scheduling and communication skills
Work EnvironmentOffice-based with some site visits, supporting maintenance teamsField and office work, coordinating maintenance activities on-site and remotely
Employer & IndustryFacilities management, property management, manufacturingConstruction, property management, industrial facilities
Search & Comparison IntentUnderstanding administrative roles in maintenanceComparing coordination and scheduling responsibilities

The Maintenance Administrator focuses on managing maintenance records, documentation, and administrative tasks, while the Maintenance Coordinator emphasizes scheduling, coordinating maintenance activities, and liaising between teams. Both roles support maintenance operations but differ mainly in their focus areas and daily responsibilities.

What is the role of a maintenance administrator?

A maintenance administrator is responsible for coordinating and managing maintenance activities within an organization, including scheduling repairs, tracking maintenance records, and ensuring compliance with safety standards. They often use maintenance management software and require strong organizational and communication skills to support the maintenance team. The role may also involve inventory management and reporting to optimize operational efficiency.
What are popular job titles related to Maintenance Administrator jobs in Indiana? For Maintenance Administrator jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Maintenance Administrator jobs in Indiana look for? The top searched job categories for Maintenance Administrator jobs in Indiana are:
Maintenance Administrator jobs near you
Infographic showing various Maintenance Administrator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $40,341 per year, or $19.4 per hour.

Office Administrator

Phoenix Global Corporation

Burns Harbor, IN • On-site

$50K - $60K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Position Title: Office Administrator
Reports To: General Manager
Location: Burns Harbor, IN
Overview of Position: The Office Administrator position encompassesa wide range of administrative and operational responsibilities designed to ensure the smooth functioning of office activities. In this role, the Office Administrator must have the ability to multitask and work closely with other departments while maintaining a professional attitude.
Primary Responsibilities:
  • Performs job related duties as required and assigned to support and meet business needs.
  • Answers phones in a professional manner, directs calls, or assists callers.
  • Files, orders office supplies, creates, and maintains spreadsheets containing customer data.
  • General office maintenance: miscellaneous administrative duties as needed.
  • Works closely with sales staff to gather information from the sales system and distribute it accordingly
  • Maintains work area and equipment in a safe and clean condition at all times.
  • Run customer invoices weekly and mail.
  • Maintain customer invoice history and ticket files.
  • Filing and maintaining employee records
  • Runs weekly payroll
  • Conducts semi-monthly billing
  • Prepare and process all accounts payable (AP) and accounts receivable (AR)
  • Knowledge of MRP and accounting software, preferred.
  • Acts as supporting backup for other admin positions.
Knowledge, Skills, & Abilities Required:
  • Teamwork
  • Communication
  • Time management
  • Reliability
  • Ability to multitask
Work Environment:
This job takes place in a Steel Mill setting, requiring a sense of high-level safety reverence using the required PPE for the environment. This job requires routine use of standard office equipment such as computers, phones, photocopiers, and filing cabinets
Physical Demand:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to speak and listen in potentially noisy indoor environment. The employee is frequently required to stand, walk on both flat and uneven surfaces, sit, climb stairs, use hands to finger, handle, or feel, and reach with hands and arms.
Required Education and Experience:
  • High school diploma or GED
  • Valid Driver's License
  • Willingness to work in a Steel Mill
  • Proficiency in Microsoft Word and Excel
  • ADP and SAP experience preferred
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with notice.
AAP/EEO Statement:
Phoenix Global provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Job Type: Full-time
Benefits:
  • 401(k)
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Paid time off
Schedule:
  • 8-hour shift
  • Day shift
  • Monday to Friday
  • Overtime

Work Location: In person
Compensation and Benefits
Base pay $50,000 to $60,000 annually based on experience.
In addition to competitive pay, we offer a comprehensive benefits package for employees and their families. This includes health care coverage (medical, dental, and vision), a 401(k)-retirement plan, life and disability insurance, paid time off, and paid company holidays.
We also provide a variety of supplemental programs designed to support overall wellbeing and everyday needs, such as optional life insurance for eligible family members, supplemental disability coverage, legal services, identity protection, critical illness, hospital and accident insurance, tuition reimbursement, chronic condition support programs, a 24/7 employee assistance program, and telemedicine services.
This document in no way states nor implies that these are the only responsibilities of, and the duties to be performed by, the employee occupying this position.

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