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Mailroom Assistant Manager Jobs in Virginia (NOW HIRING)

RDR Inc

Administrative Assistant (Entry)

Chantilly, VA

$17.50 - $24/hr

Maintain a schedule of appointments for a manager or office * Retrieve, sort, and distribute ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

RDR, Inc

Administrative Assistant (Entry)

Chantilly, VA · On-site

$17.50 - $24/hr

Maintain a schedule of appointments for a manager or office * Retrieve, sort, and distribute ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

Ricoh USA, Inc.

Mail Associate

Richmond, VA · On-site

$17.02 - $18/hr

This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager ... May occasionally perform shipping, receiving and dock work in a mailroom type environment. * May ...

Ricoh USA, Inc.

Mail Associate

Richmond, VA · On-site

$17.02 - $18/hr

This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager ... May occasionally perform shipping, receiving and dock work in a mailroom type environment. * May ...

VTG

Administrative Assistant

Chantilly, VA · On-site

$90K - $105K/yr

Maintain a schedule of appointments for a manager or office * Answer routine telephone calls ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

Colliers Engineering & Design

Office Assistant

Mclean, VA · On-site

$17 - $22.25/hr

The Office Assistant acts as the central point person to efficiently support daily office ... Oversee mailroom operations including USPS, FedEx, and delivery management. * Research and ...

MG2

Office Assistant

Mclean, VA · On-site

$17.25 - $22.50/hr

The Office Assistant acts as the central point person to efficiently support daily office ... Oversee mailroom operations including USPS, FedEx, and delivery management. * Research and ...

MG2

Office Assistant

Mclean, VA

$17 - $22.25/hr

The Office Assistant acts as the central point person to efficiently support daily office ... Oversee mailroom operations including USPS, FedEx, and delivery management. * Research and ...

Mg2 Corporation

Office Assistant

Mclean, VA · On-site

$17 - $22.25/hr

The Office Assistant acts as the central point person to efficiently support daily office ... Oversee mailroom operations including USPS, FedEx, and delivery management. * Research and ...

S L Nusbaum Realty

Administrative Assistant

Norfolk, VA · On-site

$17.50 - $23.50/hr

Process & distribute departmental incoming and outgoing mail; operate mailroom equipment, as needed ... Manage/oversee complex document preparation, administrative tasks, onboarding of shopping centers ...

S L Nusbaum Realty

Administrative Assistant

Richmond, VA · On-site

$17.75 - $24/hr

Process & distribute departmental incoming and outgoing mail; operate mailroom equipment, as needed ... Manage/oversee complex document preparation, administrative tasks, onboarding of shopping centers ...

S L Nusbaum Realty Co

Administrative Assistant

Norfolk, VA · On-site

$24.04 - $28.85/hr

Process & distribute departmental incoming and outgoing mail; operate mailroom equipment, as needed ... Manage/oversee complex document preparation, administrative tasks, onboarding of shopping centers ...

S L Nusbaum Realty Co

Administrative Assistant

Richmond, VA · On-site

$21.63 - $26.44/hr

Process & distribute departmental incoming and outgoing mail; operate mailroom equipment, as needed ... Manage/oversee complex document preparation, administrative tasks, onboarding of shopping centers ...

VTG

Administrative Assistant

Chantilly, VA · On-site

$85K - $110K/yr

Maintain a schedule of appointments for a manager or office * Answer routine telephone calls ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

VTG

Administrative Assistant

Chantilly, VA · On-site

$85K - $110K/yr

Maintain a schedule of appointments for a manager or office * Answer routine telephone calls ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

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All JobsMailroom JobsMailroom Assistant Manager JobsMailroom Assistant Manager Jobs in Virginia

Mailroom Assistant Manager information

What is a mailroom assistant manager?

Mailroom Assistant Managers are professionals responsible for overseeing the daily operations of a mailroom, supporting the Mailroom Manager, and ensuring the efficient and secure handling, sorting, and distribution of incoming and outgoing mail and packages. They supervise mailroom staff, implement organizational procedures, and troubleshoot any issues related to mail processing. Additionally, they may help manage inventory, maintain equipment, and ensure compliance with company policies and postal regulations.

What are the key skills and qualifications needed to thrive as a mailroom assistant manager?

To thrive as a Mailroom Assistant Manager, you need strong organizational skills, basic management experience, and a high school diploma or equivalent. Familiarity with mail management software, tracking systems, and knowledge of postal regulations are typically required. Excellent communication, problem-solving abilities, and attention to detail help you lead teams efficiently and resolve delivery issues. These skills ensure smooth mail operations, timely distribution, and effective team supervision within organizational settings.

What are some of the key challenges a mailroom assistant manager may face, and how can they effectively address them?

Mailroom Assistant Managers often encounter challenges such as managing high mail volumes, ensuring timely delivery, and maintaining accuracy when sorting and distributing packages. Additionally, they must adapt to evolving technologies and security protocols while coordinating a team with diverse responsibilities. Effective organization, strong communication, and implementing process improvements can help address these challenges and ensure smooth mailroom operations. Proactive problem-solving and regular training also contribute to a well-functioning team and service.

What is the difference between Mailroom Assistant Manager vs Mailroom Clerk?

AspectMailroom Assistant ManagerMailroom Clerk
CredentialsHigh school diploma; some roles prefer experience in management or logisticsHigh school diploma or equivalent
Work EnvironmentSupervises mailroom staff, manages operations, and coordinates logisticsHandles mail processing, sorting, and distribution
Employer & Industry UsageCommon in corporate, government, and large organizationsTypically found in offices, hospitals, and educational institutions
Search & Comparison IntentUnderstanding managerial roles in mailroom operationsEntry-level mail handling tasks

The Mailroom Assistant Manager oversees mailroom staff and operations, requiring some management experience, while the Mailroom Clerk focuses on processing and distributing mail. The assistant manager role involves supervision and coordination, whereas the clerk handles day-to-day mail tasks. Both roles are essential in organizational logistics but differ in responsibility level and scope.

What does a mailroom assistant manager do?

A mailroom assistant manager oversees the receipt, sorting, and distribution of mail and packages within an organization. They supervise staff, ensure timely delivery, maintain inventory of supplies, and may use mail management software. Strong organizational and leadership skills are essential for this role.

What are popular job titles related to Mailroom Assistant Manager jobs in Virginia?

For Mailroom Assistant Manager jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Mailroom Assistant Manager jobs in Virginia look for?

The top searched job categories for Mailroom Assistant Manager jobs in Virginia are:

Mailroom Assistant Manager jobs near you
Infographic showing various Mailroom Assistant Manager job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 12% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Administrative Assistant (Entry)

RDR Inc

Chantilly, VA

$17.50 - $24/hr

Full-time

Re-posted 6 days ago

Job description

Description

This position is contingent upon award.


Requires an active TS/SCI with CI Poly clearance prior to consideration.


The Administrative Support position performs a variety of administrative duties providing mission support in one or more functions or business areas. The nature of Administrative Support work varies from transactional in nature and requires general knowledge of basic administrative processes (Entry Level) to moderately complex (Intermediate Level) and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements (Senior Level).

  • Greet and escort visitors
  • Answer routine telephone calls, direct calls and take messages
  • Maintain a schedule of appointments for a manager or office
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
  • Arrange for the delivery of outgoing mail/packages with the mailroom
  • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
  • Draft, proofread, edit and coordinate correspondence
  • Perform research and retrieve information from databases and other resources
  • Maintain tracking records and filing systems; archive files
  • Maintain, update and serve as focal point for databases or spreadsheets
  • Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Participate in meetings and events: may serve as recorder and may present position-related information
  • Prepare access rosters and request security clearance transfers
  • Assist in ordering supplies/equipment and arranging for office equipment repairs
  • Perform administrative back up support for other offices

Requirements

High school diploma/GED.

Skill Set

  • Detail-oriented
  • Requires an active TS/SCI with CI Poly clearance prior to consideration.
  • Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
  • Ability to participate productively as a contributing member in a team environment
  • Strong interpersonal skills
  • Ability to be discreet and maintain confidentiality
  • Proficient in the use of Microsoft Office and standard computer applications
  • Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly

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