Mailing List Coordinator Jobs (NOW HIRING)

WHAT LJA HAS TO OFFER

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW: As a Business Development Coordinator at LJA Business Solutions, you will be responsible for providing administrative and logistical support for business development activities, ensuring efficient execution of client engagement efforts, opportunity tracking, and internal coordination.

Building market position by locating, developing, defining, negotiating, and closing business relationships. The goal is to drive sustainable financial growth through boosting sales and forging strong relationships with clients. Supporting all business lines including PLA, Land, Transportation and Water.

A TYPICAL DAY MIGHT INCLUDE:

Market Research

• Monitoring public sources (city agendas, procurement sites, announcements) to identify and logging potential opportunities
• Maintaining tracking tools and distributing updates to BD team
• Ensuring internal visibility of upcoming meetings, public engagements, and key milestones
• Maintaining and updating CRM with accurate client, project, and contact data
• Assisting with data entry for pursuits, relationships, and activities
• Ensuring consistency and completeness of BD records
• Coordinating logistics for client events, conferences, and industry activities
• Preparing materials, promotional items, and on-site needs
• Tracking attendance and follow-up action items
• Processing invoices and expenses related to BD activities
• Assisting with scheduling meetings, travel arrangements and coordinating internal calendars
• Supporting internal BD meetings and reporting preparation
• Scanning County and City agendas for LJA projects awarded then transferred to county/city spreadsheet. Making sure an LJA representative is in attendance when large projects are awarded
• Researching and maintaining database of clients past, present and future projects (with LJA and others)
• Creating or updating client contacts in CRM and mailing list for various events
• Researching various meetings and agendas for data on current and future project awards or RFQs, and /or funding for future work

Coordination:

• Paying invoices when needed and follow up with requester
• Coordinating between marketing and BD on RFQ pursuits, awards, and go -no meetings
• Coordinating and delivering holiday gifts
• Assisting with coordinating client meetings
• Coordinating w/ marketing on client lists for corporate events
• Creating spreadsheet to track corporate memberships and identify LJA representatives and sponsorship levels
• Table and registrations
• Maintaining receipts for any expenses
• Coordinating monthly LJA BD meetings and take minutes
• Attending Bi-weekly Houston BD Staff meetings and managing spreadsheet of tasks and pursuits for staff

BD Events:

• Taking lead with direction from BD staff. Helping to coordinate theme, graphics, invitations, track rsvps, food, drinks, and promo items
• Coordinating and attending TML conference efforts and events. Coordinating booth, promo items, hotels, client dinners, and client entertainment event
• Coordinating LJA staff registrations for conferences
  • Attend – When needed
  • Hotels – Book hotels as needed
  • Travel – Flights when needed
  • Booths – Register for booths when needed
  • Promos – Discuss and plan strategy for promo items needed for booth
  • Dinners – Plan employee or clients dinners needed during conference
• Attending client events, sometimes alone – ie., golf tournaments, fundraisers, booths, receptions, luncheons
• Ensuring we have LJA cart, tent, promo items or any other marketing materials as needed for events

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• BA or BS degree in business administration, sales or relevant field

REQUIRED QUALIFICATIONS:

• Strong organizational and coordination skills
• Attention to detail and accuracy in data management
• Ability to manage multiple administrative priorities
• Basic understanding of BD processes and workflows
• 2+ years’ experience in business development and/or marketing
• Have creative experience (InDesign, Photoshop, Office, etc)
• Attention to detail / consistent, ability to multi-task
• Ability to interact with clients in a professional manor
• Editing and writing experience, strong communication

 LEVEL UP WITH LJA

At LJA, we’re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we’re building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.