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Mailing Assistant Jobs in Michigan (NOW HIRING)

Brunswick

Accounts Receivable Analyst

Muskegon, MI · On-site

$21.75 - $27.50/hr

Manage Invoicing, Credit Memo and Statement processing and mailing * Assist with General Ledger account reconciliations as assigned * Various other reporting tasks as assigned * Other duties as ...

Hearst

Packaging Assistant, Full Time

Big Rapids, MI · On-site

$14 - $16.75/hr

Packaging Assistant - Part Time Hearst Midwest Media has an opening for a Part Time Packaging ... This position requires feeding pre-prints into an Inserting machine, inject-mailing, and postal ...

Hearst

Packaging Assistant, Full Time

Big Rapids, MI

$14 - $16.75/hr

Packaging Assistant - Part Time Hearst Midwest Media has an opening for a Part Time Packaging ... This position requires feeding pre-prints into an Inserting machine, inject-mailing, and postal ...

Hearst

Packaging Assistant, Full Time

Big Rapids, MI

$14 - $16.75/hr

Packaging Assistant - Part Time Hearst Midwest Media has an opening for a Part Time Packaging ... This position requires feeding pre-prints into an Inserting machine, inject-mailing, and postal ...

Hearst

Packaging Assistant, Full Time

Big Rapids, MI · On-site

$14 - $16.75/hr

Packaging Assistant - Part Time Hearst Midwest Media has an opening for a Part Time Packaging ... This position requires feeding pre-prints into an Inserting machine, inject-mailing, and postal ...

Hearst

Packaging Assistant, Full Time

Big Rapids, MI · On-site

$14 - $16.75/hr

Packaging Assistant - Part Time Hearst Midwest Media has an opening for a Part Time Packaging ... This position requires feeding pre-prints into an Inserting machine, inject-mailing, and postal ...

Hearst

Packaging Assistant, Full Time

Big Rapids, MI · On-site

$14 - $16.75/hr

Packaging Assistant - Part Time Hearst Midwest Media has an opening for a Part Time Packaging ... This position requires feeding pre-prints into an Inserting machine, inject-mailing, and postal ...

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Mailing Assistant information

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.
What are the most commonly searched types of Mailing jobs in Michigan? The most popular types of Mailing jobs in Michigan are:
What cities in Michigan are hiring for Mailing Assistant jobs? Cities in Michigan with the most Mailing Assistant job openings:
Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Michigan as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 2% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Accounts Receivable Analyst

Brunswick

Muskegon, MI • On-site

$21.75 - $27.50/hr

Full-time

Re-posted 13 days ago

Job description

Job Summary:
Process receivables timely, accurately and in accordance with GAAP and company procedures. Work with customers to ensure payments are posted to the appropriate invoices and resolve payment discrepancies on customer accounts.
Duties and Responsibilities:
(% increments must be no less than 5%)
% of Time Spent
Primary Duties & Responsibilities
70%
Cash Applications
  • Accurate application of cash receipts in accordance with supporting information supplied by customers.
  • Daily balancing of Cash, Accounts Receivable and loan ledgers
  • Application and management of customer contract deposits
  • Administer various lockbox upload processes, reconciling to banking activity
  • Analyze, reconcile and maintain receivable information for customer accounts
  • Balance daily incoming lockbox advice from bank
  • Maintain account integrity by applying and monitoring credits and payments, as well as analyzing and preparing customer refunds.
  • Communicate and resolve customer deductions and short payments
  • Work with Treasury Supervisor, credit managers, customers, and other department personnel in reconciliation of customer accounts.
  • Load new customers in system and make certain that we have all necessary documentation related to credit limits and sales tax status.
  • Prepare documentation for Resale Tax Audits
  • Update and review tax exempt and resale tax certificates
  • Significant involvement in annual financial statement audit and occasional bank field examinations

20%
Customer Account Reconciliations
  • Resolve credit card payment issues and rejections.
  • Work with customer service team to ensure timely resolution of customer issues and potential credit memos or debit memos.
  • Review weekly credit memo and debit memo postings to offset outstanding receivable on bowling center accounts as approved by customer.

10%
Miscellaneous
  • Manage Invoicing, Credit Memo and Statement processing and mailing
  • Assist with General Ledger account reconciliations as assigned
  • Various other reporting tasks as assigned
  • Other duties as assigned by Treasury Supervisor
  • Serve as back up for Accounts Payable

Minimum Position Qualifications:
Experience
Minimum two years in accounts receivable and/or accounting
Prior experience with direct data entry systems
Must be detail oriented, have strong problem solving skills, ability to accurately analyze and process large amounts of data, willing to work with others outside of department and multi-task as needed.
Previous experience with resale and tax exemptions
Experience using IFS a plus
Education Level
Associates degree or equivalent applicable experience

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